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Office of Sponsored Programs (OSP)

Prepare Proposal

Overview

Always begin by reading the sponsor guidelines for requirements, allowability, and budget format. Determine your project location, personnel, subcontracts and compliance implications. Create a proposal development checklist to enable good project management and facilitate teamwork, resulting in a competitive proposal.

It takes a collaborative effort to prepare, review and submit a proposal that is both compelling to the sponsor, and meets all requirements. The participants in this process span from UW faculty and researchers, to administrative and central office staff. Our common goal is to acquire external funding to support excellent research, training and other sponsored activities.

The Principal Investigator (PI) has both programmatic and compliance responsibility for the project.  Therefore, he or she is responsible for communicating that a proposal is in final format and is "Ready To Submit" to the sponsor.  

OSP is the only office authorized to submit proposals to external sponsors on behalf of the University of Washington. All proposals must arrive to OSP through the online submission tool SAGE by internal deadlines set in University policy (GIM 19).

OSP ensures that each proposal meets the requirements of the University, sponsor and applicable Federal/State rules and regulations. OSP then either submits the proposal in sponsor systems or signs a letter of intent for proposals submitted hard copy or via pdf attachment.

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