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Office of Sponsored Programs (OSP)

Other Contractual Services


Other Contractual Services budget category is used for line item costs to Vendors or Suppliers who provide routine services for a fee. These are paid by an invoice or purchase order, and do NOT typically use a formal contract.

Examples include:

  • Telephone
  • Consultant Travel
  • Advertising
  • Shipping
  • Rent
  • Inpatient and outpatient hospital charges
  • Laboratory Fees
  • Campus Services
  • Outside Services, including Subcontracts


A subcontract is a formal legal agreement between the UW and another organization. This agreement is used when a substantive portion of the programmatic work outlined in a proposal is conducted at another organization. Commonly, the other organization is another education or research institution, but can be any organization outside the University.

Outgoing Subcontract

When the University of Washington is submitting an application to a sponsor, and a portion of the programmatic work will be done elsewhere, this is called an Outgoing Subcontract. Planned subcontracts must be included in the proposal to the funding sponsor.

Proposals must have five items included for each subcontract. This is documented in GIM 7, Preparing a Proposal that Includes Proposed Subrecipients:

  • Letter of Intent (LOI) or PHS398 Face Page signed by the Authorizing Official of the subrecipient institution
  • Scope of Work (SOW), this should include background info/objectives & work to be performed
  • Budget
  • Budget Justification (BudgJust):
  • Must tie specifically to Budget Details.
  • Negotiated F&A rate agreement that validates what subrecipient entity is allowed to receive as F&A.

Each subcontract should be listed separately in the budget and the budget justification section of the proposal. The same rigor of documentation should be used for subcontracts as for the rest of the budget line items.

See the Outgoing Subcontracts webpage for additional information.