Strategic Roadmap for UW Information Management and Administrative Systems

Organization and Participants

Organization

More than 175 people across the UW community are participating in the development of the Roadmap. The following diagram shows a high-level view of the committee and task group structure being used to engage key stakeholders.

Participants

Executive Sponsors

Ron Johnson, Vice President for the Office of UW Technology
Phyllis Wise, Provost

Project Sponsor

Sara Gomez, Interim Vice Provost/Chief Information Officer, Office of Information Management

Project Management Team

Project Manager:
Jeanne Marie Isola, Associate Vice Provost, Office of Information Management
Project Coordination and Support:
Jackie Bardsley, Pat Bonner, Gary Prohaska, Nancy Rauhauser, Mary Syre

Project Steering Committee

The Information Management Advisory Committee (I-MAC) will guide the project. Their role is to develop guiding principles and review and approve all recommendations.

Strategic Roadmap Working Team

The role of the Strategic Roadmap Working Team is to coordinate recommendations across all task groups and recommend overall priorities and sequencing. Working Team members are:

• Ann Anderson, Assistant Vice President and Controller, Office of Financial Management
  
• Linda Barrett, Director, Budget Operations, Office of Planning & Budgeting
  
• Cindy Brown, Communications Director, Office of Information Management
  
• Elizabeth Coveney, Executive Director, HR Administration and Information Systems
  
• Walt Dryfoos, Associate Vice President, Advancement Services, Office of Development and Alumni Relations
  
• David Eaton, Associate Vice Provost for Research, Office of Research
  
• Gary Farris, Director of Finance and Administration, the Graduate School
  
• Rhonda Forman, Director, Academic Human Resources
  
• Charles Kennedy, Associate Vice President, Facilities Services
  
• Susan Lawrence, Assistant Director - Business & Finance, UW Technology
  
• Jim Loter, Associate Vice Provost, Community and Partnership Development, Office of Information Management
  
• Todd Mildon, University Registrar
  
• Juan Pampin, Assistant Professor, Center for Digital Arts and Experimental Media
  
• Barb Peterson, Director, Finance & Administration, Department of Pathology, School of Medicine
  
• Jim Posey, Director, Institutional Research and Planning, UW Tacoma
  
• Bill Shirey, Associate Vice Provost, Business Applications, Office of Information Management
  
• Bill Yock, Associate Vice Provost, Enterprise Information Services, Office of Information Management

Task Groups

Task Groups of representatives from across the UW community will focus on the three key areas of the Roadmap project: Administrative Systems, Information Management, and Governance. The Task Groups in each area will provide detailed input on:

• Current state and trends
• Vision
• Analyzing the gap between the current state and vision
• Action plan

The following is a list of the Task Groups and who will lead them. See the complete list of participants here.

Administrative Systems Task Groups

Leads: Jeanne Marie Isola, Associate Vice Provost, OIM and Bill Shirey, Associate Vice Provost, OIM

The administrative system area is divided into six task groups:

Alumni/Development
Facilities/Space
Finance/Budget/Procurement
HR/Payroll
Research Administration
Student Administration

Information Management:
Decision Support Task Group and
Integration Task Group

Leads: Gary Prohaska, Senior Manager, OIM
and Bill Yock, Associate Vice Provost, OIM

Governance Task Group

Leads: Cindy Brown, Communications Director, UW Technology/OIM
and Jim Loter, Associate Vice Provost, OIM
Task Group members to be announced.

Task Group Facilitators and Staff

Task Group facilitators act as project coordinators for the task groups, support task group leads, facilitate working sessions, manage the research process, and complete the required documentation. Task Group staff provide support to task group leads and facilitators, perform research, and maintain documentation in working sessions. Task Group facilitators and staff are:

Alumni/Development: Pat Bonner, Jaime Bruton, Shawn Drew
Facilities/Space: Nancy Rauhauser, Brent Holterman
Finance/Budget/Procurement: Lisa Yeager, Tim McAllister, Jan Sullivan, Karen Thomas
HR/Payroll: Pat Bonner, Gary Prohaska, Linda Braziel
Research Administration: Darcy Van Patten
Student Administration: Melissa Bravo, Hugh Parker
Information Management: Gary Prohaska, Bill Yock
Governance: Nancy Rauhauser, Mary Syre

IM/AS Technology Advisory Group

The role of the IM/AS Technology Advisory Group is to advise on technology issues relating to the Strategic Roadmap, resolve cross organizational technical issues that arise from the business task groups, review deliverables from the information management task groups, and provide input into the prioritization of the Roadmap from a technical perspective.