Data Management Committee
Top 5 Deans’ and Chancellors’ Questions Project
- Create UW-wide agreement on "institutional" answers to Top 5 questions Deans and Chancellors ask about their schools, colleges, and campuses.
- Provide these answers through a single, easy-to-access Web portal.
- Create a foundation and repeatable methodology for continuing to define our institutional data.
- Inform the build-out of our Enterprise Data Warehouse to support our data needs at both central and local levels.
- Sponsor:
- Ana Mari Cauce, Executive Vice Provost
- Deans’ and Chancellors’ Advisory Group:
- Ron Irving, Interim Dean, College of Arts and Sciences
- Arthur Nowell, Dean, College of Ocean and Fishery Sciences
- Pat Wasley, Dean, College of Education
- Nancy Woods, Dean, School of Nursing
- John Sahr, Associate Dean, Undergraduate Academic Affairs
- Beth Rushing, Vice Chancellor for Academic Affairs, Office of Academic Affairs
- Susan E. Jeffords, Vice Chancellor, University of Washington, Bothell
- Matt O'Donnell, Dean, Engineering, Bioengineering
- Top 5 Sub-Committee:
- Jeanne Marie Isola, Associate Vice Provost, Strategic Projects and Portfolios, OIM
- Todd Mildon, Registrar, Office of the University Registrar
- Brandon Whitehead, Manager, Academic Personnel Information
- Rhonda Forman, Assistant Vice Provost, Academic Personnel
- Elizabeth Coveney, Executive Director, HR Administration and Information Systems
- John Drew, Director, Computing and Information, Graduate School
- Phil Hoffman, Director, Office of Institutional Studies
- Bill Yock, Associate Vice Provost, Enterprise Information Services, OIM
- Charles Bennett, Director, Decision Support Center, Financial Management
- Project Manager:
- Laura Walker, Strategic Projects and Portfolios
- Meet UW needs first! (i.e., answers to the Top 5 meet internal UW purposes as opposed to state or accreditation requirements).
- "Answers" to Top 5 represent 80% of the needs across schools, colleges, and campuses (may have more than one "answer" if needed to meet need).
- Initial audience is the deans (future iterations can broaden to other audiences)
- Report will provide answers to these questions longitudinally, by school, college, campus, and UW-wide.
- Provide clear documentation (in "simple English") on how reports are defined, generated, and utilized.
- Do not go through "heroics" to generate this data; generate it using a repeatable report process on existing databases OR outline the work necessary to generate this data from the Enterprise Data Warehouse.
- Student Task Team
- Questions:
- Student Headcount
- Student Credit-hours
- Members:
- Todd Mildon, University Registrar (Lead)
- John Drew, Graduate School (Facilitator)
- Ann Wunderlin, Officeof Information Management
- Dave Asher, Educational Outreach
- Denis Brasfield, School of Public Health and Community Medicine
- Bill Yock, Office of Information Management
- Andrew Hummel-Schluger, Office of the Registrar
- Julie Katz, School of Nursing
- Carol Kalfelz, School of Education
- James Posey, UW Tacoma
- Jeff Peterson, Student Fiscal Services
- Phil Hoffman, Institutional Studies
- Collin McDonell, Office of the Registrar
- Questions:
- Faculty Task Team
- Questions:
- Faculty Headcount by Appointment Type
- Faculty FTE by Appointment Type
- Members:
- Rhonda Forman, Academic Personnel (Lead)
- Phil Hoffman, Institutional Studies
- Laurie Bryan, College of Ocean & Fishery Sciences
- Brandon Whitehead, Academic Personnel Information
- Liz Coveney, Human Resources
- Lawrie Robertson, School of Public Health and Community Medicine
- Stacey Fauchald, School of Medicine
- Charlene Gilder, School of Medicine
- Ruchi Aggarwal, College of Engineering
- Kellie R Holden, University of Washington, Bothell
- Robert A. Blum, College of Arts & Sciences
- Jean Garber, School of Dentistry
- Questions:
- Financial Task Team
- Questions:
- Permanent Operating Budget by GOF, DOF, and RCR
- Members:
- Bev Anderson, College of Forest Resources
- Charles Bennett, Financial Management Decision Support
- Bill Christenson, Financial Reporting
- Mary Clark, Information School
- Gary Farris, Graduate School
- Amy Floit, Budget Office
- Mary Jo Hershly, Grant and Contract Accounting
- Phil Hoffman, Institutional Studies
- Nancy McDonald, School of Medicine
- Jan Rutledge, University of Washington, Tacoma
- JR Sloan, Financial Management Decision Support
- Tom Sparks, College of Engineering
- Bill Yock, Information Management
- Questions:
Project Status - Updated 4/9/2008
- Published the Top 5 documents and reports on the Web site.
- Presented the Top 5 project to the Board of Deans and Chancellors.
- Met with the Deans’ and Chancellors’ Advisory Group.
- Completed Phase 1 of the project.
- Created first draft of reports for Finance, Faculty, and Student areas.
- Created new Top 5 Web site with issues, definitions, and reports for each of the areas.
- Met with Jim Fine to discuss inconsistency in counting faculty.
- Prepared for the final Deans’ and Chancellors’ Advisory Group meeting in March.
- Student issues document updated with decisions made by the Deans’ and Chancellors’ Advisory Group and sent to stakeholders for review.
- Revised student data issues document sent to Deans’ and Chancellors’ Advisory Group
- Faculty data issues document sent to Deans’ and Chancellors’ Advisory group
- Finance data issues discussed with Ana Mari Cauce
- Deans’ and Chancellors’ Advisory Group met and made decisions on the two remaining student data issues and discussed first three faculty issues. Identified action items.
- Discussed faculty data issues with Ana Mari Cauce
- Revised faculty data issues and readied them for discussions with Deans’ and Chancellors’ Advisory Group
- Generated definitions and designed the report template for the Finance Task Team
- Discussed finance data issues with Mike Eisenberg in anticipation of discussions with Ana Mari Cauce
- Finance Task Team meetings designed and team kicked off to begin answering Deans’ and Chancellors’ finance-related Top 5 question
- Finance Task Team generated "institutional" definitions
- Faculty data issues discussed with Mike Eisenberg in anticipation of discussions with Ana Mari Cauce
- Draft of Deans’ and Chancellors’ Advisory Group decisions sent to stakeholders for comments before sending out to Deans’ and Chancellors’ Advisory Group
- Deans’ and Chancellors’ Advisory Group met and made decisions on three of five issues related to student data.
- Provost Phyllis Wise was briefed on Top 5 project
- ITRSG was briefed on Top 5 project
- Project update provided to Data Management Committee
- Sample report and data issues developed by Student Task Team presented to project sponsor Ana Marie Cauce.
- Related to the faculty questions, Faculty Task Team developed:
- Faculty data the Deans and Chancellors want to know
- Why the Deans and Chancellors need this information
- Issues related to faculty data
- Initial planning for the Finance Task Team: Team membership solidified and project logistics underway.
- Draft of Project Communications Plan developed and presented to Top 5 sub-committee for input.
- Faculty Task Team meetings designed and team kicked off to begin answering Deans’ and Chancellors’ faculty-related questions.
- Student Task Team completed initial set of five meetings and identified issues related to student data.
- Initial planning for Finance Task Team: potential task team members contacted and invited to join team.
- Project manager and project assistant hired to take on overall project management and create repeatable process to define institutional summary rules for Top 5 type questions.
- Student Task Team explored current reporting, data sources and business rules as part of work on answering Deans’ and Chancellors’ student-related questions.
- Initial planning for Faculty Task Team: Team membership solidified and project logistics completed.
- Defined a project structure, identified Executive Vice Provost Ana Mari Cauce as the project sponsor and the Deans’ and Chancellors’ Advisory Group as the “decision makers.” The Top 5 sub-committee, a subset of the Data Management Committee (DMC), acts as the project team and the DMC provides policy and technical guidance. Project structure includes a task team for each of the Top 5 question areas: student, faculty and finance.
- Student Task Team meetings designed and team kicked off to begin answering Deans’ and Chancellors’ student-related questions.