Event support material requirements

Remember to first invite the president

Follow the procedures on this page only if the president has already accepted an invitation to attend your event. If you have not yet requested his presence, you can do so here.

Now that the President’s attendance for your event is confirmed, please provide the support materials listed below to fully prepare the president to strategically support your work and that of the university:

    • Event invitation: Please send via email to Lauren McKnight a copy of the final event invitation. If email is not possible, please mail to: University of Washington, Gerberding Hall, Mailbox 351210, Attn: Lauren McKnight
      Deadline: As soon as the invitation is ready, or no later than 10 calendar days prior to the event.
    • Suggested remarks: If the president is speaking, prepare his remarks in the format using this remarks template as your guide. Submit the remarks via email to Mary Schuneman for approval.
      Deadline: No later than 17 calendar days prior to the event. We will review and edit the remarks within a week and return them to you to include with the briefing material.
    • Briefing materials: These are critical to fully prepare the president for your event and the strategic need you have for his attendance. Prepare briefing materials using this briefing document. This template has been developed specifically to provide the information President Young requires in a quick-to-review format. Submit the briefing materials via email to Lauren McKnight for approval.
      Deadline: No later than 10 calendar days prior to the event.
  • Annotated guest list: Please list any guests the president should, or likely would, have contact with. Follow the format in this sample. Submit the list via email to Lauren McKnight for approval.
    Deadline: No later than 10 calendar days prior to the event.

Please note:

  • If you plan to have a photographer at this event, please notify Jennifer Johnston prior to the event and share the photos with the Office of the President within a week after the event.
  • If any adjustments to the Suggested Remarks, Briefing Materials and/or Annotated Guest List are required after they’ve been finalized and approved by the president’s office, please contact Lauren McKnight, Mary Schuneman and/or Jennifer Johnston immediately.

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