Do-it-yourself email signature

Standard email signature template

Copy and paste this template (from name through logo) into the signature tool in your email program, then replace the generic information with your own.

Your name 
Your title 
Your department 

Mail: Your building-Box000000, City, WA 00000-0000
Street: 0000 Your Building Street, Building Floor/Suite
000.000.0000 mobile 000.000.0000 fax 000.000.0000
yourname@uw.edu www your web address.washington.edu

University of Washington Signature

Signature logo source URL: W Signature

Detailed instructions

PC users, Outlook 2007

  1. Make sure your email program is set to the default HTML format. Go to Tools >Options > select the Mail Format tab > Message Format > HTML should be selected from the drop-down list.
  2. Go to Tools > Options > select the Mail Format tab > Signatures > Create New.
  3. Give a name to your signature.
  4. Copy and paste the signature template above into the dialogue box.
  5. Customize the name, address, phone number, fax number, mobile number (not required), etc. for your needs.
  6. Note: If you are copying the email signature from Internet Explorer, be sure to add appropriate line breaks.

Mac users, Entourage 2008

  1. Go to Tools > Signatures > New.
  2. Give a title to your signature.
  3. Copy and paste the signature template above into the dialogue box.
  4. Customize the name, address, phone number, fax number, mobile number (not required), etc. for your needs.

Note: You can add the UW signature graphic or your own departmental signature graphic by copying the graphic from your desktop and pasting it beneath the last line of your signature. If you create your own graphic, it needs to be 200 pixels wide by 16 pixels tall, and saved in a JPEG or GIF file format, in order to render correctly.

Signature logo specifications

The recommended font is Calibri. If it is not available on your operating system, use Arial or Verdana.

Your name (font size 11pt)
Your title (font size 9pt)
Your department (font size 9pt)

Mail: Your building-Box000000, City, WA 00000-0000 (font size 7.5pt, color gray)
Street: 0000 Your Building Street, Building Floor/Suite (font size 7.5pt, color gray)
000.000.0000 mobile 000.000.0000 fax 000.000.0000 (font size 7.5pt, color gray)
yourname@uw.edu www your web address.washington.edu (font size 7.5pt, color gray)

University of Washington Signature

Signature logo source URL: W Signature

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