Livable City Year

Proposed projects needing faculty partner

The Livable City Year team is actively seeking to match UW faculty and courses to the following projects proposed by the City of Bellevue for the 2018–2019 Livable City Year partnership. (This list does not include the projects already matched.) The projects are provided below under the following headings:

Faculty members who are interested in learning more about a particular project(s) are invited to fill out the faculty interest form. We will then connect you with the City Project Lead and their team for further discussion.

Economic Development

All Economic Development projects have been matched with UW courses.

Transportation and Mobility

TR-1: Bike Share Pilot Evaluation

Division | Department: Planning | Transportation
City Project Lead: Andreas Piller

The City of Bellevue will begin permitting private companies to operate bike share services in Spring 2018. The pilot will last for up to one year. Data will be collected during that time to help inform the future of bike share in the city. The city will collect GPS-derived data from operators related to bicycle identification, location, availability and maintenance, trip records, collisions, complaints and compliance. However, there are some characteristics that can only be measured through field observation.

The city is looking for support to complete field assessments of bike share user behavior and an audit of bicycle parking. Intercept surveys will help gauge user and broader community perspectives. Following issue identification, research into best practices for bicycle and electric pedal-assist bicycle (e-bike) use on sidewalks should inform the development of recommended strategies (e.g., signage, education, regulation) to ensure safety, comfort and accessibility for all people using sidewalks without unduly restricting use.

This project must be undertaken in the Autumn and/or Spring quarter.

TR-2: Vision Zero Action Campaign

Division | Department: Planning | Transportation
City Project Lead: Franz Loewenherz

A partnership with faculty and students at the University of Washington on this proposal would enable Transportation Planning and Neighborhood Traffic Services staff to develop a Vision Zero Action Plan (VZAP) that reflects the multitude of perspectives within the City of Bellevue’s diverse community. This planning effort advances the city’s goal of eliminating traffic fatalities and serious injuries on city streets by the year 2030.

Through March 31, 2019, the Transportation Department is advancing the VZAP in “One City” collaboration with other City departments to promote coordinated solutions in engineering, education, encouragement, evaluation, equity, and enforcement. Together we will:

  • Consider Vision Zero best practices — including policies, programs, and strategies — that are successful elsewhere and applicable to Bellevue.
  • Coordinate with existing road safety efforts underway in Bellevue and Vision Zero initiative elsewhere.
  • Engage community stakeholders in setting the priorities for investment in Vision Zero strategies.
  • Propose Vision Zero strategies through 2030 — and determine the financial and staffing resources necessary — for a phased implementation in the 2019–2022 timeframe.
  • Identify partnership opportunities with public, private, and non-profit organizations to advance Vision Zero strategies in Bellevue.
  • Refine existing and propose new metrics to track plan progress and foster a One City commitment towards Vision Zero.

This project should take place concurrent with the development of the Bellevue Vision Zero Action Plan (October 1, 2018 – March 31, 2019).

High Quality Built and Natural Environment

BNE-1: Eco-District Concept

Division | Department: Planning | Community Development
City Project Lead: Jennifer Ewing

There is opportunity to design innovative, scalable solutions to some of the challenges facing the city in sustainable, meaningful performance outcomes — in particular, the BelRed district, which is facing significant change with the construction of light rail. Focusing on the BelRed District, but with potential application toward other neighborhoods as well, review and develop recommendations for promoting future sustainable development. Evaluate neighborhood sustainability approaches such as Eco-districts and LEED for Neighborhood Development, develop concepts, best practices and implementation strategies which could support implementation of the environmental goals of the BelRed plan through public-private partnerships.

This project could occur over two quarters.

BNE-2: Historical and Cultural Resources Survey

Division | Department: Planning | Community Development
City Project Lead: Janet Lewine

Last updated in 1997, the Historical and Cultural Resources Survey could greatly benefit from an upgrade. Over the past few decades the scope of historical and cultural preservation practices has broadened to include a wide variety of resources (districts, buildings, public works, archeological sites, heritage areas, cultural landscapes, and related built environments). Many projects perform National Environmental Policy Act (NEPA), State Environmental Policy Act (SEPA), and Environmental Impact Statements (EIS). This work would update the city’s resources, and would include coordination with the Eastside Heritage Foundation and the Washington State Department of Archeological and Historical Preservation.

This project could occur over two quarters and would ideally be undertaken in the Winter and Spring quarters.

BNE-3: Residential Architectural Pattern Book

Division | Department: Planning | Community Development
City Project Lead: Deborah Munkberg

The city’s neighborhoods have a wide variety of architectural styles that form patterns and visual identity for their residents. There has been a lot of residential infill and redevelopment in the city’s neighborhoods often characterized by existing residents as too intense or out of place. Identifying and documenting the architectural patterns and identity for the city’s neighborhoods is a very helpful data base that could inform many different purposes such as: potential infill design guidelines or redevelopment, historic preservation, affordable housing design and neighborhood planning. An architectural pattern book would identify the prominent architectural patterns whose continuation allows change to be accommodated while preserving valued aspects of neighborhood character. An understanding and focus on the patterns of development, such as orientation and rhythm of development, street frontages, scale and form, allows for diversity in specific architectural style while preserving the underlying sense of place and character of neighborhoods.

This project would ideally be undertaken in the Winter quarter.

BNE-4: Architectural and Site Planning Pattern Library

Division | Department: Land Use | Development Services
City Project Lead: Sally Nichols

Bellevue City Council recently approved a new Land Use Code section for the Downtown (Downtown Livability) with the overarching vision to encourage creation of a more livable environment for Downtown workers, visitors and residents. Other more urban areas of the city (Bel Red District, Wilburton District, Eastgate and Factoria) are beginning to see substantive changes in the urban built environment – particularly in areas surrounding the new East Link Light Rail Line. The Urban Design Team in the Land Use Division has for many years desired to create a catalogue/library of images (photographs) depicting the kinds of open spaces, streetscape, building design, etc. that we are looking for and could share with Design Review applicants (developers and designers) to showcase examples of successful built spaces and forms that have applicability to vibrant, livable urban development. This effort would include an assessment of the attributes of successful open spaces, streetscape, building form, and overall site development (as influenced by recent Land Use Code updates) and the creation of an image library that could be used by planners and applicants to visually support the livability components of the written Land Use Code. The project would entail:

  • Physically take photos and provide associated documentation of existing, successful public open spaces, public streetscapes, and urban architecture beginning with Bellevue and Seattle, and expanding to the Puget Sound region and beyond. Emphasis will be on positive examples and why they are successful, versus a critique of spaces that were not successful.
  • Set up a ‘visual’ library of these photos that responds to and/or is organized around the Design Guidelines in the Bellevue Land Use Code for the Downtown and Bel Red (LUC 20.25A and 25D). Library format to be determined and shall be user-friendly with the ultimate goal of placing on the city website as well as on internal intranet.
  • Along with each photo or series of photos, provide an assessment that discusses how the example successfully complies with intent of the Design Guidelines and highlights why the design is particularly successful. Provide a short narrative with each photo/example. Format and criteria to be used to be determined as part of the initial scoping.
  • Meet with local landscape architects, architects, urban planners to discuss and learn from their thoughts regarding successful urban design and garner photographic examples from these professionals to be included in the library. Specific professionals to be interviewed will be determined as part of the initial scoping.
  • Periodicals/social media/personal experience/etc.: Research successful open spaces/public streetscapes throughout the world and describe applicability to the urban Bellevue context. Devise a system to catalogue these examples within the larger library.

    Partners/Stakeholders would include City of Bellevue’s Land Use Division, particularly the Urban Design Team; Developments Services PIO/Senior Business Analyst for website interface; and Planning and Community Development Planner. Will also include local Architects/Landscape Architects/Urban Planners.

Deliverables:

  • Photo library for the Land Use Sharepoint Site and procedures for adding photos and assessments by Land Use staff. Format to be placed on city website.
  • Article library for the Land Use Sharepoint Site and procedures for adding photos and assessments by Land Use staff. Format to be placed on city website.

BNE-5: Urban Forestry Best Practices

Division | Department: Planning | Community Development
City Project Lead: Jennifer Ewing

Bellevue’s motto “City in a Park” has helped guide park development, tree preservation, and development standards. Bellevue’s urban landscape has changed significantly in the past several decades. Development of urban forestry best practices will ensure that not only today’s community but tomorrow’s will enjoy the multitude of aesthetic and environmental benefits that come from a healthy urban forest. This effort could also include outreach and education regarding: tree canopy; the understanding and appreciation of economic, social and environmental benefits; and wildlife and habitat creation and preservation.

This project would ideally be undertaken in the Autumn quarter.

BNE-6: Transient Rentals Analysis

Division | Department: Civil Advice | City Attorney’s Office
City Project Lead: Nick Melissinos

The City of Bellevue seeks legal research and analysis on regulatory options available to the city in relation to transient and/or short term residential rentals and municipal regulation of short-term rentals, short-term providers, and short-term operators. The city would work with the students to conduct the statutory and case law research on these issues and provide analysis and recommendations to the city for moving forward with such regulation. This could be a potential partnership with both the Law School and the Evans School of Public Policy and Governance.

Bellevue: Great Places Where You Want to Be

GP-2: Special Events

Division | Department: Enterprise | Parks and Community Services
City Project Lead: Jon Wilson

The demand for special events, both public and private, and including demonstrations and public rallies, is growing throughout the city. This demand will continue to grow in the future. The Parks and Community Services Department is interested in an evaluation of the current model of management of special events, including:

  • Management of Special Event Code (SEC) from processing applications, fees, and permitting;
  • Economic impact of special events which would include SEC and OED;
  • Urban planning for special events to help assist in transportation and mobility to and from events (parking, mass transit, ridesharing, etc.).

Following the evaluation and assessment of the current management model, asses and develop best practices including modifications to the Special Event Code and specific event requirements to maximize the ability of these kinds of events to add to the unique character of Bellevue.

Achieving Human Potential

HP-2: Implicit Bias in Criminal Prosecution

Division | Department: Prosecution | City Attorney’s Office
City Project Lead: Steve Penner

The goal of criminal prosecution is to seek justice, but that goal is undermined if decisions regarding charging, plea offers, and sentencing are impacted by implicit bias against a defendant’s race, ethnicity, nationality, gender, sexual orientation or other demographic markers.

This project would seek to:

  • Gather data from the City Attorney’s Office and its criminal justice partners (e.g., Bellevue Police Department, King County District Court) to identify potential implicit bias in the prosecution of criminal cases in Bellevue;
  • Formulate recommendations for addressing currently identified evidence of implicit bias and for avoiding further implicit bias in the future including but not limited to guidelines and training for prosecution attorneys and staff;
  • As a regional leader, share findings and solutions with other criminal justice agencies in the area to increase the impact of our efforts to combat implicit bias in criminal prosecution.

High Performance Government

HPG-2: Chinese Outreach

Division | Department: Neighborhood Services | Community Development
City Project Lead: Mike McCormick-Huentelman

Bellevue’s cultural diversity has seen significant changes in the past 10 years. Bellevue would like to increase community and civic engagement to better connect with the Chinese community. This program would research, evaluate, and assess best practices to develop new strategies, tools, and programs to better engage and connect with Bellevue’s Chinese community. This work would include implementing pilot programs and providing recommendations based on information developed through piloting different techniques and strategies.

This project could occur over two quarters and would ideally be undertaken in the Winter and Spring quarters.

HPG-4: Language Access Policy Implementation

Division | Department: Diversity Advantage Team | City Manager’s Office
City Project Lead: Elaine Acacio

The City of Bellevue is in the process of developing a language access policy to address Title VI of the Civil Rights Act and ADA. Title VI requires agencies that receive federal funding to ensure all people have access to government services, regardless of national origin, which includes persons of limited English proficiency. The plans for implementing the policy, once adopted, will require further exploration including:

  • The funding mechanism for translation, interpretation and staff training;
  • The development of potential incentives and/or compensation for employees who are bilingual, determining whether only employees who are bilingual in certain languages will receive incentive pay (i.e., top five languages spoken in Bellevue) and the process for certifying an employee’s bilingual competency;
  • The development of training for staff on city and department language access policies and procedures that may include identifying the language needs of customers with limited English proficiency, requesting documents for translation, working with an interpreter in person or on the telephone, etc.

HPG-6: Increasing Equity and Access for Open Meetings

Division | Department: City Clerk’s Office
City Project Lead: Kyle Stannert

A baseline of requirements for meetings of governing bodies is established by the Open Public Meetings Act (OPMA) (RCW 42.30). While many aspects of the law are focused on actions taken by members of the body, there are community-facing requirements that must be met for a meeting to be valid. These elements, and historic best practices for public participation, include:

  • Public notice of meetings, special meetings, and public hearings;
  • Agendas and published meeting materials;
  • Creation of meeting minutes;
  • Rules governing public comment during meetings.

City Clerk’s Office staff are interested in pursuing methods to enhance traditional approaches of meeting compliance that reflect the community we serve. Areas of exploration may include methods of communicating with governing bodies (online and in person) and using technology to assist with the translation of meeting materials and presentations.

Deliverables may include strategy guidance such as the development of a maturity model, identification of tools and processes, or research into emerging best practices supporting public participation.

HPG-10: Development Services Customer Outreach Survey Development

Division | Department: Business Services | Development Services
City Project Lead: Steph Collier

The Development Services function at the City of Bellevue is managed as a multi-department single line-of-business that provides services to both the private and public sector. Our staff primarily provide information, assist customers, and review and inspect a diverse range of development projects or proposals from street right-of-way use applications and landscaping to water service, fire sprinkler systems, mass transit light-rail and mixed-use high-rise construction. We are committed to providing excellent service to our customers and therefore it is essential that we obtain accurate and meaningful feedback on what our customers experienced in interacting with us and that we obtain it soon after those interactions to ensure that it is still relevant and that we can respond faster.

To meet that goal, DS has selected the software product Qualtrics which we believe has outstanding capabilities to provide real-time, relevant feedback. The next step is to design an actual survey tool, potentially with customer input. In addition, the City of Bellevue Information Technology Department (ITD) has created a digital strategy/roadmap, with engagement and data analytics as two pillars of that strategy. ITD sees the Qualtrics-DS partnership is as a promising pilot project, which could result in a scalable, enterprise-wide solution for all departments to engage their customers, both external and internal. This project will:

  1. Create and implement short, touchpoint surveys to solicit real-time feedback from our customers about their experiences:
    • In the permit center
    • With customer service (anytime, anybody),
    • After application of permit is made
    • After review is completed, at permit issuance
    • During or at end of inspection process

    Survey questions could cover topics including, but not limited to: overall customer satisfaction, consistency, understandable process, how we can improve.

  2. Analyze survey results, track longitudinal data/trends with new and historic data and establish an ongoing process for implementing process improvements based on customer feedback.

HPG-11: Accounts Receivable Evaluation

Division | Department: Business Systems | Finance
City Project Lead: Peter Jensen

Currently the city has decentralized receivable operations across several departments. As a result, there is a variation in billings system capabilities, department processes, and ongoing monitoring of receivables. One phase of the city’s efforts is to analyze revenue streams for customer payments recorded outside of any department’s billing system.

There are three goals of this work:

  1. Identify revenue streams that occur outside of any department’s accounts receivable process.
  2. For any revenue streams found in Step #1, document why each department uses this approach.
  3. For any revenue streams found in Step #1, document what kinds of internal controls and receivable aging monitoring is built into the process.

HPG-12: Recreation Assistant Pay Plans

Division | Department: Labor Relations and Compensation | Human Resources
City Project Lead: Jules Shepherd

The City of Bellevue currently has a supplemental pay schedule known as the “R Pay Plan” which classifies and determines pay for positions that perform part-time, variable or seasonal work in our Parks and Community Services Department. The R Pay Plan has three broadly defined classifications: Recreation Assistant 1, Recreation Assistant 2 and Recreation Assistant 3. Within these classifications are a variety of positions including but not limited to lifeguard, tennis instructor, cashier, beach manager, camp counselor, etc. Recent changes in the minimum wage laws and the fact that this pay plan has not been updated recently has caused the current structure and pay ranges to become outdated and ineffective. The city would like an analysis of the current work being performed by incumbents in the R pay plan classifications as well as a review similar work being performed in neighboring jurisdictions to provide a recommendation for potential changes to the structure and/or pay ranges.

HPG-13: Automatic Vehicle Locator for Transportation: Streets/Signals

Division | Department: Traffic Engineering | Transportation
City Project Lead: Daniel Lai

The ability to automatically and quickly locate the geographic location of a city-owned vehicle could provide benefit to resource management and more rapid deployment in emergency vehicles and/or more timely issue resolution. It could also facilitate more efficiency of fleet operations, reduces vehicle downtime and enhances worker safety. Assess existing challenges, evaluate best practices/available options, identify potential costs and develop recommendations for implementation.

HPG-15: Knox Keyway Replacement Study

Division | Department: Fire Prevention | Fire Department
City Project Lead: Ken Carlson

Knox boxes are small, wall-mounted safes that hold building keys for fire departments to retrieve in emergency situations through the use of a single master key. The Bellevue Fire Department is currently beta testing an electronic key to replace the existing mechanical key. There are approximately 1,800 knox boxes throughout the fire department’s service area but the city does not have an accurate inventory of the boxes. In addition, the cost of keyway replacement is significant at approximately $400,000 – $500,000. Deliverables would include creating an up-to-date, accurate inventory of existing knox boxes in the service area and developing options for the department to consider to cover the cost of replacement, including cost sharing with building owners.

HPG-16: Preventable Response Program Evaluation

Division | Department: Fire Prevention | Fire Department
City Project Lead: Erin Clarke

The Fire Department has had a preventable response ordinance since 1994 that has remained unchanged with the exception of the monetary penalty. The intent of the ordinance is to encourage maintenance and needed modifications of alarm systems and discourage careless acts that result in alarm activation.

The Fire Department is seeking an evaluation of its Preventable Response Report program, working with program staff and firefighters to create a more efficient and effective process for responding firefighters to record instances of false alarm, report creation from the city’s electronic records system, and measure success of the program.

HPG-17: Smoke Detector Awareness

Division | Department: Community Liaison | Fire Department
City Project Lead: Heather Wong

Dwellings that lack working smoke detectors pose the biggest risk to our residents. This project would create an awareness strategy highlighting the need for working smoke detectors in all bedrooms and in all levels of dwellings and hallways providing access to bedrooms. It would also spotlight the need to replace smoke detectors every 10 years.

HPG-18: Product Recall Messaging

Division | Department: Community Liaison | Fire Department
City Project Lead: Heather Wong

Manufacturers regularly recall products because the products fail to operate as intended. Fire safety products such as smoke detectors, fire sprinklers, and fire extinguishers are all examples of recently recalled products that are relied on in the direst of circumstances and yet there is currently no effective way to message this to the community.

HPG-19: Smoke Control Inventory

Division | Department: Fire Prevention | Fire Department 
City Project Lead: Travis Ripley

Many buildings in our service area have smoke control systems. An inventory of buildings that have these systems and information on system design would greatly benefit reviewers in Development Services and the pre-fire program. This project involves creating a database of these systems that would include capturing images of the smoke control panels.

HPG-20: Property Contacts

Division | Department: Fire Prevention | Fire Department 
City Project Lead: Erin Clarke

Contacting building owners can be a daunting task, whether it is a fire crew attempting to deliver a notice of inspection to the responsible party at a condominium complex, or a member of the Fire Prevention Division following up on a past due inspection, or our Community Risk Reduction Specialist attempting to push out an awareness message. There are a variety of databases used in the city along with a county database. This project would identify a single, easy-to-use database that the Fire Department could use for its many purposes.

HPG-21: Development of Fast Teams

Division | Department: Office of Emergency Management | Fire Department
City Project Lead: Curry Mayer

Sheltering residents following an emergency or disaster is a vital responsibility for the City of Bellevue. It is vital that shelters are inclusive and that all residents are welcome, including those with access and functional needs. To make this a reality, the City of Bellevue is working with regional partners to form a Functional Assessment Service Team (FAST). FAST teams are groups of trained individuals who deploy to shelters to assess how best to accommodate individuals with functional and access needs. FAST members assess what their individual needs are and coordinate the procurement of resources that are necessary to ensure those individuals can remain at the shelters when no longer needed. The city would benefit from research on which local organizations who work with Access and Functional Needs populations would be willing to work with the Office of Emergency Management to develop FAST Teams.

HPG-24: Data Opportunities for Budget Process

Division | Department: Budget | Finance
City Project Lead: Victoria Michailova

This project involves an evaluation of the processes behind the consolidation of the data for the city’s budget process with an eye toward recommendations for Microsoft-based automation opportunities. Includes documentation of processes for risk management purposes.

HPG-25: Recognition

Division | Department: Training and Development | Human Resources
City Project Lead: Liz Glick

Employee recognition is an important component in maintaining an engaged workforce. While internal programs provide personalized recognition, and are specific to departmental goals, it is also important to recognize efforts at an organizational level which emphasizes our core values and organizational goals. We would ask the team to research best practices and provide a recommendation on options for organization-wide recognition programs. The programs should demonstrate alignment with our identity as a city, our core values and our priorities and goals. It should foster a work culture that encourages collaboration, innovation and future focus.

This project must be undertaken in either the Autumn or Winter quarters.

HPG-26: Open Data Portal Engagement

Division | Department: Information Technology
City Project Lead: Jeremiah Griswold

The City of Bellevue launched our Open Data portal (data.bellevuewa.gov) in February 2016. Bellevue believes that public data should be available to the public, and the Open Data portal provides this service proactively, updating data on a regular basis to be viewed, explored and downloaded as needed.

The Open Data portal is a great tool but city staff do not have the time or all of the necessary skills to reach out into the community and showcase the portal, or to gather feedback regarding desired datasets.

The project would involve students creating and implementing a strategy that would increase awareness and participation in the program by actively engaging the community. This engagement could include going out into the community and gather feedback about the program, identify requests for datasets of community interest (especially those relating to livability and/or sustainability) and help with creating stories around data the community would be interested in.

This project could be matched with students from multiple disciplines (marketing, community relations, MPA/political science, environmental science, etc.).

HPG-27: Engineering Design Services Business Case Development

Division | Department: Engineering | Utilities
City Project Lead: Connie Bartels

In 2006, the City of Bellevue’s Utilities Department decided to outsource all engineering design work to external consultants. For the past 12 years, the city has contracted with consultants for its design work on projects to repair, rehabilitate and/or replace aged water, sewer and stormwater infrastructure.

The proposed project is to develop a business case that examines different options for performing engineering design work on capital improvement projects (CIP) to help the Utilities Departments deliver its CIP Program.

Several options (e.g., in-house design, out-sourced design, blended models) will be identified and analyzed to determine the best possible re-structure recommendation. A cost-benefit analysis, risk assessment and overall viability evaluation will be performed on each option. The comprehensive business case will be presented to the Bellevue Utilities Directors for approval.

HPG-28: Utilities Emergency Planning and Response Program Development

Division | Department: Operations & Maintenance | Utilities
City Project Lead: Don McQuilliams

The Utilities Department is expanding our existing emergency management program and hiring a Program Administrator to develop and implement a revised Emergency Planning and Response Program. This is an opportunity to participate in the development of a program that will set the foundation for how Bellevue Utilities operates emergency management response activities for years to come. The student role in this work would be to assist the Program Administrator in the development of the Emergency Planning and Response Program. Examples of work that students would participate on are:

• Development of contractual agreements with other government entities and outside vendors.

• Research and development of industry standard training plans focused on Emergency Management.

• Research and development of emergency planning tabletop exercises, templates and areas of focus.

This project must be undertaken in either the Autumn or Winter quarters.

HPG-29: Chart of Accounts

Division | Department: Accounting | Finance
City Project Lead: James Alcantar 

The chart of accounts is the foundation of any financial reporting system. The city is currently beginning to research various opportunities to upgrade the financial reporting system it uses. The current chart of accounts has been in place for several years and will need to be improved to be ready for a new system.  The major areas of opportunity are simplifying the object codes on the expenditure side and the subsidiary accounts on the revenue side.

There are four goals for this project:

  1. Review existing chart of accounts structures
  2. Develop information requirements by components (revenue, expenditures, assets, etc.)
  3. Recommend a streamlined chart of accounts structure
  4. Maintain Budget Accounting and Reporting System (BARS) requirements

The deliverables would include the review of the existing chart of accounts structures. This would include interviewing information stakeholders to determine what information is needed and how it will be used. It would also identify where a single segment is used for multiple purposes. Deliverables may also include identification of tools and processes regarding best practices for the chart of accounts. The analysis should include the requirements for each component and a recommendation of how to streamline the chart of accounts. Any recommendation would have to maintain the BARS standards as set forth by the State of Washington.

This project would ideally be undertaken in the Autumn quarter.