Conferencing Services
IT Connect > Phones and Cabling
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Self Service - Up to 6
Set Up A Conference Call Yourself For Up To Six Participants
Anyone using the campus Avaya telephone system can make a three way conference call no matter what type of telephone instrument is being used. Depending on the type of telephone set, more parties may be added. To request information about using your telephone for three party conference calls, please contact the UW Information Technology Service Center at help@uw.edu or call 206-221-5000.
To view conference calling instructions, please follow these links:
- Campus Dial Tone (generic single lines)
- Norstar
- PBX:
- 6400 and 8400
series
- 4610/2410 or 4620/2420 series (IP sets)
- 6400 and 8400
series
For More Than Three Participants
Conference calls with more than three participants may
require some special instructions. To schedule a
conference call with more than three participants or to
obtain information about doing so, please dial
206-685-6060. Reservations for conference calls may be
made between the hours of 8 a.m and 5 p.m. Monday through
Friday.
On Demand - Up to 30
Meet-Me Conferencing
UW Information Technology provides access to the Meet-Me conferencing capabilities. Meet-me Conferencing provides a reservation-less, meet-me audio conferencing bridge with capability for up to 30 participants. This system allows organizations to hold conference calls on-demand, without paying per-use fees for simple reservation-less conference calls.
Advantages include:
- Easy to use, low-cost conferencing solution for up to 30 parties.
- Best solution for day-to-day, impromptu conferencing needs.
- No per minute/per user charge for conference.
Rates
| Monthly Recurring Charge |
$3.71 per virtual telephone number |
| Toll-free Access | $0.06 per minute/per participant |
Applicable toll free and long distance charges will apply.
For more information about using your UW Conferencing Services, please contact the UW Information Technology Service Center at help@uw.edu or call 206-221-5000.
On Demand - Up to 125 and Special Applications
Premiere Global Services
Premiere Global Services (An Adobe Service Partner) is the preferred UW provider for large audio on-demand conferences, international conferences, and special events.
- Option 1
-
Premiere ReadyConference Plus (On Demand, Up to 125 Participants)
$0.08/min/participant
Premiere ReadyConference Plus is an on-demand audio conference with capability up to 125 participants. This service is available for $0.08/min/participant contiguous US, including Toll Free access.
Scheduled one-time only conferences are available on request.
- Option 2
-
Premiere GlobalMeet (International On Demand, Up to 125 Participants)
Varies by country
Premiere GlobalMeet is also an on-demand audio conference similar to ReadyConferece Plus, but it has the added capability of International Toll-Free Dial-in access. The per minute rate for this service depends on which country the participant is calling from. The rate is $0.10/min/participant contiguous US.
PGI Global Meet International Dial-In Rates
Scheduled one-time only conferences are available on request.
- Option 3
-
PremiereCall Connection (Operator-Assisted Dial-Out including International)
$0.26/min/participant Toll Dial In
$0.31/min/participant Toll-Free Dial In
$0.26/min/participant + International Long Distance Rates for Operator Dial Out.
Premiere also provides operator assisted dial-out services through their PremiereCall Connnection offering. In this service, the Premiere conference operator will dial out to your VIP or international participants. This service is available for a rate of $0.15/min/participant.
- Option 4
-
PremiereCall Event (Over 125 Participants, Operator-assisted Conference Planning)
$0.35/min/participant
PremiereCall Event is a full service, white glove operator-assisted event conferencing service with operator screening/greeting for participants and moderators. A dedicated team, including an Event Manager will assist with scheduling and planning your conference.
UW Conferencing Service Comparison
| Meet-Me Conference | Premiere | |
| Service Type | On-Demand | On-Demand or Scheduled One-Time |
| Conference Capacity | Up to 30 participants | Up to 125 participants |
| Pricing |
$3.71 |
ReadyConference: $0.08/min/participant contiguous
US |
| Initial Setup Charge | $4 | N/A |
| Web Conferencing | Yes (integrated through Adobe Connect) | Yes (integrated through Adobe Connect) |
| User Features: | ||
| Assigned Dial In | Yes | No |
| Toll-Free Dial In | Yes (rate varies, starting at $0.025/min/participant from contiguous US) | Yes (included) |
| Operator Assisted Dial Out | No | Available through PremiereCall Connection |
| Custom Greeting | Yes | No |
| Password Protection | Yes | Yes |
| Lecture Mode | No | Yes |
| Conference Recording | Yes (Only when integrated with an Adobe Connect web conference) | Yes |
Web Conferencing (Adobe Connect)
Adobe Connect
What is it?
A Flash-based virtual meeting room that allows you to
connect with multiple participants to share audio, video,
applications, and chat.
What do you need?
A computer (Mac/PC) that has at least Adobe Flash 8
installed.
A phone to call into the audio conference or a microphone
and speakers for VoIP.
A webcam (if you want to share your video).
How much does it cost?
See the UW-IT Service Catalog Teleconferencing
entry for current price information.
What can you do?
| - 100 Participants | - File Transfer |
| - Share Screen/Application | - URL Push |
| - Share Webcam Video | - Outlook Scheduling Add-In |
| - Polls/Quizzes | - iPhone App |
| - VoIP Integration | - Recording w/ Hosted Playback |
| - Q&A | - Integrated Premiere Audio Conferencing (8.0 cents/min/participant) |
| - Modular Panels | - Integrated Meet-Me Conferencing (2.5 cents/min/conference) |
View an Adobe Connect video demonstration:
[Here]
Find more detailed Adobe Connect information and system
requirements:
[Here]
To order this service, please contact UW Information Technology at help@uw.edu or via phone at 206-221-5000. Please include the following information in your request:
- Name
- Department
- Phone
- Budget Number
- PGI Audio Conference Client ID (if you already own one).
- Preferred URL for your meeting: http://confer.uw.edu/[your URL]
- Preferred Adobe Connect Username.
Either your own UW NetID , or if sharing the account with a group, a username based on the group name.
Equipment and Hardware Requirements
To
purchase a speakerphone conference unit contact
eProcurement. If you are interested in renting a
conference unit contact GBH, Inc.
The following units are compatible with our telephone system:
- Regular SoundStation Analog Polycom
- Avaya IP 4690 conference unit
- Konexx analog to digital converter
- Konexx RJ11/RJ45 combo cord
If you use an analog phone jack (i.e., single line phone jack) UW-IT recommends that you purchase the Regular SoundStation Analog Polycom unit. This model can also be used with a digital jack (i.e., 2400 series telephone set) but a Konexx analog to digital adapter is required. If you desire to use your PBX2400 digital set simultaneously with your Polycom unit you will need to purchase the Konexx RJ11/RJ45 combo cord.
If you use a Voice over Internet Protocol (VoIP) port you will need to purchase the Avaya IP 4690 conference unit. All other IP units will not function with our telephone system.
Prior to purchasing your equipment please contact the
UW-IT Service Center at help@uw.edu or 206-221-5000 if you
need assistance.
All of these conference units and the Konexx converter can
be self installed, however if you need assistance a
technician visit can be arranged. Time and material
charges will apply.
Other Video Conferencing Options
- Learning & Scholarly Technologies Video Conferencing Options
- UWTV Videoconferencing and Audio/Visual Systems Design and Installation
