Working With Files

Creating a New Document

To create a document:

  1. StepsActions
  2. Click the File Tab.
  3. Click New. A list of available document formats will show up on the right.
  4. Choose the template you want from the list. If you want to create a document from scratch, choose Blank Document.

Opening an Existing Document

To open an existing document:

  1. StepsActions
  2. Click the File Tab.
  3. Click Open.
  4. Navigate to your saved presentation
  5. Click Open
  6. Alternatively, you can select your document from the Recent list

Saving a Document

To save a document, do one of the following:

  1. StepsActions
  2. Click the File Tab, and click Save.
  3. Click the Save icon, located to the right of the Office button.
  4. Press  + S on your keyboard.

To save a document under a different name, or as a different file format:

  1. StepsActions
  2. Click the File Tab.
  3. Click Save As.
  4. Choose the file format you want from the Save as type dropdown menu, or rename the file in the File name field.
  5. Click Save.

office button save

To rename a document:

  1. StepsActions
  2. Click the File Tab.
  3. Click Open.
  4. Right-click the file whose name you want to change if you are using a PC, or control-click the file whose name you want to change if you are using a Mac. A shortcut menu will open.
  5. Click Rename.
  6. Type the new name of the document.

Working on multiple documents

If you are working on multiple documents at the same time, and would like to view these documents simultaneously, you can use the following options available in the Window group of the View tab:

  • New Window - Opens a new window containing a clone of the current document.
  • Arrange All - Arranges all open Word documents on the screen simultaneously for more convenient access.
  • Split - Splits the screen so that different parts of the same document can be viewed at once.
  • View Side by Side - Splits the screen so that two documents can be viewed at once in a side-by-side view.

To close a document, do one of the following:

  • Click the File Tab, and click Close.
  • Press  +  on your keyboard

Last modified: December 26, 2013