Collaborate on a Grade Book

You can add administrators to your grade book to help you share the load of grading and entering students' scores. To collaborate on a single grade book, give your co-instructors, teaching assistants (or any other colleague), the role of administrator.

You can add administrators to the grade book in two ways: by selecting other official instructors of record from a list, or by creating and adding a group.

Administrators can manage assignments, categories, and students. They can also view, enter, and publish student scores. Administrators can access the Online Grade Submission form (during the grading period) and assign grades; only Instructors of Record can submit grades to the Registrar. Administrators cannot add or remove other administrators or delete the grade book. Changes made to the grade book by administrators are logged and can be viewed in "Activity."

Add Class Instructors As Administrators

To add official Instructors of Record as administrators on a grade book, follow these steps:

  1. StepsActions
  2. From the Catalyst account page, click the name of the grade book that you want to work with. You will move to the main view of the grade book.
  3. Click Manage. You will move to the "Manage" page.
  4. Under the heading "Roles", click Edit. You will move to the "Manage Roles" page.
  5. In the "Add Administrators" panel, select the instructors of record of the class you are teaching that you would like to have administrator privileges.

    Tip: Co-instructors will only be displayed if you have selected an official class list when setting up your grade book. View the related documents to the right to learn more about adding an official class list, including listed instructors and teaching assistants, to the grade book.

  6. When you are done, click Save.

Add Group Members As Administrators

To give a group of people administrator access to the grade book, follow these steps:

  1. StepsActions
  2. From the Catalyst account page, click the name of the grade book that you want to work with. You will move to the main view of the grade book.
  3. Click Manage in the global navigation in the upper right. You will move to the "Manage" page.
  4. Under the heading "Roles," click Edit. You will move to the "Manage Roles" page.
  5. Click to select an existing group, or click the blue plus sign at the bottom left of the group chooser to create a new group. Follow these instructions to create a new group.
  6. When you are done selecting groups, click Save.

Last modified: November 10, 2014