Add and Edit Events

 

How do I log in to Trumba to add an event?

How do I get authorized as a calendar editor?

Who can submit events?

What information do I need to include in the event?

How do I get an event to appear on the Campus Event Calendar?

How can I see what the event will look like to others?

Why don't I see the edits I made to my event?

I submit only one event a year. Can I just submit it to the Campus Event Calendar?

My event doesn't fit in any of the existing event types. Can I add a new event type?

Why did UW get rid of the old calendar system?

 

Trumba online help for adding and editing events:

Which browsers does Trumba support?

How do I add an event?

How do events work in Trumba?

How do I cancel an event?

How do I add an image to my event?

Which calendar should I publish to?

How do I set up event registration?

 

How do I log in to Trumba to add an event?

If you are an authorized event editor, go to http://www.washington.edu/calendar/trumba and you will be taken to your departmental calendar. If you are not authorized as a calendar editor, you will see an error message.

 

How do I get authorized as a calendar editor?

If your department or unit has a calendar on the Trumba system, ask your departmental or unit administrator to give you access.

 

What information do I need to include in the event?

The Add Event form guides you through what to add, but here are some helpful tips.

  • The Description field is where you enter the event title. This field must be populated in order to post an event. You will want to keep the description short.
  • The Notes field is for the event description, anything that you want attendees to know about the event.
  • Editor Notes is for items that will appear only to you and other authorized editors in your group.
  • Campus location: As you begin typing a building name, the form will auto-complete the name, which you can then select. All campus buildings are available on their respective calendars. In addition to the campus building, use the Campus room field to add a room number and any special directions that will help people find the event. To add a map link or GPS coordinates, click Switch to location.

 

 

How do I get an event to appear on the Campus Event Calendar?

In the Add an Event screen, on the right side of the screen, find the list of calendars below Also Shows On. Select the appropriate check boxes for the calendars with which you want to share the event. For more information about showing events on another calendar, see http://www.trumba.com/help/alsoshow_mixins.aspx

 

How can I see what the event looks like to viewers?

  1. In the calendar edit view, above the colored banner with the calendar name, (e.g., UW Seattle Campus Events), look for text that says Published at: followed by a URL.
  2. Click that text.
  3. The audience view of the calendar opens in a new tab in your browser.
  4. Click the tab to see the audience view.
  5. To see the detailed view of your event, click the event description.
  6. To make any edits, click back to the tab that has the edit view (your name may appear on the tab), and then click the event title. This opens the edit screen for the selected event.

 

Why don’t I see the edits I made to my event?

If you made changes within the last 10 minutes, try refreshing your browser. Make sure you have switched to the tab where the audience view of the calendar appears.

 

Who can submit events?

Only authorized editors can add events to calendars. If you want to post an event on the Campus Event Calendar, you must first add the event to your departmental calendar.

 

I submit only one event a year. Can I just submit it to the Campus Event Calendar?

In order to publish an event to the Campus Event Calendar, editors must first publish an event on their departmental calendar, and then share it to the Campus Event Calendar. The reason for this is the way permissions work in Trumba. An editor on the Campus Event Calendar has access to every event on that calendar. In order to minimize the potential for mistakes

 

My event doesn’t fit in any of the event types. Can I add a new event type?

For the initial roll out of the Trumba calendar system, UW-IT has provided a list of event types that we developed based on extensive user research, and determined a set of event types that would cover the majority of user needs. Keep in mind that you can select multiple event types. This will help more people find your event when they filter on event types.

If you think that none of these sufficiently describes your event, please submit a request for an additional event type to help@uw.edu. Over the next year we will collect and evaluate feedback from users. If there proves to be sufficient need for new event types to be created, we will do so.

 

Why did UW get rid of the old calendar system?

Trumba provides a better mobile experience, an improved user interface, event registration, and the ability to embed calendars into websites. Also, an event created in one calendar can appear in multiple calendars.

Last modified: September 10, 2013