Add and Edit Events

How do I add an event?

What information do I need to include in the event?

How do I add an image to an event?

How do I get an event to appear on the Campus Event Calendar?

How can I see what the event will look like to others?

My event doesn't fit in any of the existing event types. Can I add a new event type?

What are the available event types?

How do I cancel an event?

 

Getting Started Video

This video shows you how to add and edit events, and share events from your departmental calendar to the UW Campus Event calendar. If you have trouble viewing the Tegrity recording, confirm that your browser and OS are compatible.  Video URL: https://tegr.it/y/17min

 

What information do I need to include in the event?

The Add Event form guides you through what to add, but here are some helpful tips.

  • The Description field is where you enter the event title. This field must be populated in order to post an event. You will want to keep the description short.
  • The Notes field is for the event description, anything that you want attendees to know about the event.
  • Editor Notes is for items that will appear only to you and other authorized editors in your group.
  • Campus location: As you begin typing a building name, the form will auto-complete the name, which you can then select. All campus buildings are available on their respective calendars. In addition to the campus building, use the Campus room field to add a room number and any special directions that will help people find the event. To add a map link or GPS coordinates, click Switch to location.

 

How do I add an image to an event?

It's not difficult to add an image; you just need to make sure you're in the right part of the edit view. 

  1. StepsActions
  2. When you are creating or editing an event, to the right of the Event Image field, click New.
    Event Image interface

     

     

     

     

     

     

     

     

  3. In the Add an Image screen, click Choose File and navigate to an image file on your computer. Or enter the publicly visible web address of the image you want to use. 
    Add Image dialog box

     

     

     

     

     

     

     

     

     

     

     

     

    The image will appear underneath the event title and above the event details:

    Event with Image

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How do I get an event to appear on the Campus Event Calendar?

In order to publish an event to the Campus Event Calendar, editors must first publish an event on their departmental calendar, and then share it to the Campus Event Calendar. It is not possible to publish an event directly to the Campus Event Calendar. 

To get an event to appear on the Campus Event Calendar, follow these steps:

  1. StepsActions
  2. Go to http://www.washington.edu/calendar/trumba.
  3. Click "Add Event" and then enter your event details.
  4. On the right side of the screen, under Also Shows On, view the list of calendars. Select UW Seattle Campus Event Calendar.

 

How can I see what the event looks like to viewers?

  1. StepsActions
  2. In the calendar edit view, above the colored banner with the calendar name, (e.g., UW Seattle Campus Events), look for text that says Published at: followed by a URL.
  3. Click that text.
  4. The audience view of the calendar opens in a new tab in your browser.
  5. Click the tab to see the audience view.
  6. To see the detailed view of your event, click the event description.
  7. To make any edits, click back to the tab that has the edit view (your name may appear on the tab), and then click the event title. This opens the edit screen for the selected event.

 

My event doesn’t fit in any of the event types. Can I add a new event type?

At the current time, we are adding no further event types. Keep in mind that selecting multiple event types will help more people find your event when they filter on event types. If you think that none of the existing event types accurately describes your event, please submit a request for an additional event type to help@uw.edu and add "UW Trumba Calendar" in the subject line. Over the next year we will collect and evaluate feedback from users.

 

What are the available event types?

Academics  (e.g., grade deadlines, dates of instruction, application deadlines)

Athletics (e.g., sporting events)

Ceremonies (e.g., commencement)

Conferences (e.g., large meeting events that last for multiple days)

Exhibits (e.g., museum or studio events or demonstrations that last for multiple days)

Information Sessions (e.g., forums, hearings, panel discussions, open houses, orientation, tours)

Lectures/Seminars (e.g., including live or televised colloquium, lecture, talks)

Performances (e.g., concerts, dance, drama, operas, readings)

Screenings (e.g., films, radio, television)

Special Events (e.g., sales, HR-Combined Fund Drive)

Student Activities (e.g., open undergraduate or graduate student activities that don't fit into other event types)

Workshops (e.g., training, non-academic workshops, HR-Professional & Organizational Development)

 

How do I cancel an event?

When you want to cancel an existing event, rather than deleting the event, we recommend that on the Edit Event page, you check the Canceled checkbox. The event will be labeled CANCELED and remain on the displayed calendar. This method allows users to see that the event has been canceled. Deleting the event removes it from the calendar, which could mean that users will miss the fact that the event has been canceled. For complete instructions on canceling an event, see http://www.trumba.com/help/events/eventcancel_how.aspx

Last modified: September 16, 2014