Wide variety of supported conference platforms:
UW-IT offers two professional-setting video conference studios, designed and engineered by UWTV.
Odegaard Videoconference Studio
Health Sciences Videoconference Studio
(UW Budget Number)
|$165 per hour||$330 per hour + 15.6%*|
|Includes on-site support during the event. Thirty (30) minutes of event set-up and post-production support will be added to event duration.|
- UW Students: Our partners at Classroom Technology & Events offer videoconferencing services free of charge though the Student Technology Fee at Kane Hall.
- UW faculty, staff and researchers pay using a UW Budget Number.
- Non-UW groups paying with credit card can also reserve the studios.
*Institutional Overhead (15.6%) will be added to all Non-UW invoices.
- Each reservation is subject to an additional thirty (30) minute minimum setup fee. Time going beyond thirty (30) minutes will be billed in additional 15-minute increments at the applied rate.
- Hourly rate includes on-site support for the duration of the reservation.
- Additional time spent in the videoconference studio prior to or after your event will be billed at the standard rate.
- Reservations do not include extra set-up time before your event, or extra time after.
- Urgent reservations made within five (5) business days of the event: $82.50
- Videoconference studios are available for reservation after standard business hours, depending on staff availability. Standard Business Hours: Monday to Friday, 9:00AM to 5:00PM. Room reservations scheduled outside Standard Business Hours: $82.50
- Fees are subject to change and are adjusted annually. Any changes go into effect at the start of the fiscal year (July 1st).
- Reservation requests are accepted on a first-come, first-served basis.
- Videoconference Facilities are available during building hours only.
Odegaard Library Hours
Health Sciences Building Hours
Cancellation and Rescheduling
- The following cancellation fee policy applies for all reservations:
- More than five (5) business days advance notice: $82.50 per event or event series
- Less than five (5) business days advance notice: 50% of reservation charge
- Less than two (2) business days advance notice: 100% of reservation charge
- The following fees apply to rescheduling videoconference dates and times for all reservations (must have new dates at time of request).
- Rescheduling events with more than five (5) business days advance notice: $50
- Rescheduling events with less than five (5) business days advance notice: $100
- Smoking is not permitted.
- Eating and drinking are allowed in designated areas.