Videoconference Studios

 
ALERT: Odegaard 320 will be closed for upgrades June 1-August 1, 2014. HSB T-239 will remain available.
UW-IT's Videoconferencing Services feature professional studio spaces and support unlike anything else on the University of Washington, Seattle campus. Meet face to face with people across the state or around the world without leaving the University of Washington campus. Experience a more cost-effective, time-efficient, and environmentally-friendly alternative to traveling.

RESERVE ONLINE
Email Us
206-221-5000

FEATURES

  • Connect to a single remote site for a small meeting, or up to 480 remote sites for a large conference.
  • See everything with three monitors -- displaying remote sites, shared documents, and your personal laptop.
  • Available wide-angle and close-up video shots with two cameras.
  • Phone conference line allows participants to join via telephone during videoconference

Wide variety of supported conference platforms:

  • Adobe Acrobat Connect Pro (Odegaard)
  • Lifesize 720p HD H.323 (IP) and H.320 (ISDN)
  • Standards-based H.323 (IP) and/or H.320 (ISDN) from manufacturers such as Polycom, Sony, and Cisco
  • UW Tegrity Recording 
  • WebEx 
  • GoToMeeting
  • Microsoft Lync
  • Google+ Hangouts
  • If your preferred web conferencing software is not listed, or Contact Us about compatibility.

SUPPORT

A Videoconference Consultant is available to assist you with the entire process, including help with technical coordination of the videoconference with the far-end site, material preparation, and operation of equipment on the day of the conference. We can also provide an initial demonstration of the capabilities of the facilities and answer any questions.
For general questions regarding videoconferencing please Email

Locations

UW-IT offers two professional-setting video conference studios, designed and engineered by UWTV. 

Odegaard Videoconference Studio

  • Location: Odegaard Undergraduate Library, 320
  • Capacity: 16
  • Layout: stadium-style seating
  • Hours: By reservation only
  • Displays: Three (3) 63-inch plasma screens
  • Videoconference Technologies: 
    • Polycom H.323 and H.320
    • Most conferencing software is available. Contact us for specific requests.
  • Sound: Be heard using our Shure microphones with individual mute control at each seat
  • Other: In-Room PC, input jack for Laptop sharing with far-end, fully-wired power and Ethernet at each seat, automated camera/microphone system, wireless internet connectivity
videoconference room

Health Sciences Videoconference Studio

  • Location:  Health Sciences, T239
  • Capacity: 35
  • Layout: Configurable
  • Hours: By reservation only
  • Videoconference Technologies:
    Lifesize 720p HD H.323 (IP) and H.320 (ISDN)
  • Displays: Two 60'' LCD Monitors
  • Sound: Two Lifesize microphone pods with mute control
  • Other: In-Room PC shared with far-end, input jack for laptop sharing with far-end
 

Reservation Policies

UW Rate
(UW Budget Number)
External rate*
(Credit Card)
$165 per hour $330 per hour + 15.6%*
Includes on-site support during the event. Thirty (30) minutes of event set-up and post-production support will be added to event duration. 
  • UW Students: Our partners at Classroom Technology & Events offer videoconferencing services free of charge though the Student Technology Fee at Kane Hall.
  • UW faculty, staff and researchers pay using a UW Budget Number.
  • Non-UW groups paying with credit card can also reserve the studios.
    *Institutional Overhead (15.6%) will be added to all Non-UW invoices.
  • Each reservation is subject to an additional thirty (30) minute minimum setup fee. Time going beyond thirty (30) minutes will be billed in additional 15-minute increments at the applied rate.
  • Hourly rate includes on-site support for the duration of the reservation.
  • Additional time spent in the videoconference studio prior to or after your event will be billed at the standard rate. 
  • Reservations do not include extra set-up time before your event, or extra time after.
  • Urgent reservations made within five (5) business days of the event: $82.50
  • Videoconference studios are available for reservation after standard business hours, depending on staff availability. Standard Business Hours: Monday to Friday, 9:00AM to 5:00PM. Room reservations scheduled outside Standard Business Hours: $82.50
  • Fees are subject to change and are adjusted annually.  Any changes go into effect at the start of the fiscal year (July 1st).

Room Availability

 Cancellation and Rescheduling

  • The following cancellation fee policy applies for all reservations:
    • More than five (5) business days advance notice: $82.50 per event or event series
    • Less than five (5) business days advance notice: 50% of reservation charge
    • Less than two (2) business days advance notice: 100% of reservation charge
  • The following fees apply to rescheduling videoconference dates and times for all reservations (must have new dates at time of request).
    • Rescheduling events with more than five (5) business days advance notice: $50
    • Rescheduling events with less than five (5) business days advance notice: $100

General Policies

  • Smoking is not permitted.
  • Eating and drinking are allowed in designated areas.

Last modified: July 22, 2014