Financial

April 10, 2015

No Indirect Cost Charges on UW-IT Research Storage, Compute and Cloud Services

server room

Effective April 1, UW-IT research storage, compute and contracted cloud services are no longer subject to the Facilities & Administrative (F&A) rate for sponsored research expenditures, reflected in the updated UW Grants Information Memorandum 13. UW-IT offers large-scale storage and compute services to UW’s research community, including cloud service from vendors such as Microsoft and Amazon, giving Principal Investigators options to expand or reduce usage, as well as migrate between services. Learn more about UW-IT services to support research.

March 27, 2015

FY 2016 Technology Recharge Fee Will Help Address Rising IT Costs

Technology Recharge Fee logo

The Technology Recharge Fee will increase by 1.9 percent in FY 2016 to address escalating costs of IT operations. This is the first net increase since the fee was implemented in FY 2011 and was recommended by the IT Service Investment Board and approved by the Provost. The fee provides support for essential information technology services delivered by UW-IT. Effective July 1, the rates will be $55.51 for academic and administrative units and $50.91 for the Medical Centers.

March 3, 2015

UW to Continue With Semi-Monthly Pay in Workday

Logo for HR/Payroll Modernization and Workday

The UW will not implement a biweekly pay cycle due to the many complexities in UW’s pay practices, along with challenges in reporting employee compensation on a monthly basis to the State. Rather, the University will maintain a semi-monthly pay frequency in Workday, the UW’s new HR/Payroll system in the works. The pay frequency for all UW employees will remain the same as it is now, occurring on the 10th and 25th of each month. Learn more about this decision and next steps.

November 25, 2014

HR/Payroll Modernization: Design Phase Complete; Biweekly Pay Coming in 2016

HR/Payroll Modernization Workday logo

The HR/Payroll Modernization Project has just completed its six-month design phase, including a key decision to move all UW employees to a biweekly pay schedule beginning January 2016, according to the Project’s recent newsletter, UW@Work. This change will result in 26 (rather than 24) slightly smaller paychecks each year, with total annual pay not affected. Learn more about how the new pay cycle affects you and submit a question for an upcoming FAQ. The UW’s new HR and payroll system will launch by late December 2015.

August 6, 2014

Technical Update Forums on New UW HR/Payroll System: Aug. 13, 28

Logo for HR/Payroll Modernization and Workday

UW technical staff are invited to attend a Technical Update Forum to understand the systems being impacted by the UW’s new HR/Payroll system and what you need to do to prepare. Each of the two-hour sessions includes a showcase of the technical capabilities and features available in Workday (the new HR/Payroll system vendor) and information on system configuration requirements and integration points. Register online:

  • August 13, 1:00 p.m. to 3:00 p.m. in UW Tower Auditorium - REGISTER
  • August 28, 10:00 a.m. to noon in Kane Hall, Room 110 – REGISTER
  • For UW Medicine Technical Staff: August 28, 2:00 p.m. to 4:00 p.m., Harborview Medical Center R&T Auditorium – REGISTER
May 27, 2014

FY 2015: No Change in Tech Recharge Fee; Rates for UW-IT’s Self-Sustaining Services Online

rate sheet close-up

The FY 2015 Technology Recharge Fee (TRF), which helps fund critical information technology services provided by UW-IT for the University, will remain the same as in FY 2014. The University’s IT Service Investment Board reviews the TRF annually and made the recommendation, which was approved by the Provost. In addition, FY 2015 rates for UW-IT’s self-sustaining services are now posted online, contingent upon approval by UW Management Accounting & Analysis.

March 7, 2014

E-RESOURCE: Bizminer Financial Information

Bizminer logo

Access financial and market trend information such as average annual sales, profitability and turnover ratios for thousands of industries, from cattle ranching and coal mining to health care, performing arts and more with Bizminer. Brought to you by UW Libraries, Bizminer lets you produce customized reports based on a specific geographic area such as dairy cattle and milk production in Washington state. Data is compiled from multiple sources including the IRS, US Census and the Bureau of Labor Statistics.

March 6, 2014

Technology Services and Equipment Billing for UW is Moving to Modern System

Dynamics AX bill viewer

Beginning with a pilot customer group in March, UW-IT will move a subset of its Technology Services and Equipment (TSE) billing to Microsoft Dynamics AX. The move will bring new efficiencies to TSE billing by linking directly to the UW Budget Index, resulting in more timely and accurate billing information. See UW-IT’s how-to help documentation for details. Billing for central IT services through Dynamics AX will expand to all UW units by June; more communications will be forthcoming.

February 26, 2014

UW Prepares to Launch New, Modern HR/Payroll System

Logo for HR/Payroll Modernization and Workday

A major effort to implement a modern HR and payroll system for the University was approved by the UW Board of Regents and the state Chief Information Officer in late February, with Workday selected as the system vendor and IBM providing consulting services. Implementation work begins March 3, with an expected go-live in late December 2015 to prepare for the first payroll of 2016. The HR/Payroll Modernization initiative will produce key efficiencies, deliver better information for decision making, strengthen regulatory compliance and reduce the UW’s financial risk. All faculty and staff will eventually interact with the new system; a broad communications and outreach effort is planned.

December 5, 2013

HR/Payroll Modernization: Changing the Way UW Does Business

HR/Payroll Modernization logo

A major initiative to replace the University's 31-year-old legacy payroll application with a modern, integrated human resources and payroll system is underway. The HR/Payroll Modernization initiative will significantly improve support for the UW’s critical HR/payroll operations, strengthen regulatory compliance, and produce efficiencies and productivity gains throughout UW units. UW Provost and Executive Vice President Ana Mari Cauce explains in a short video why this is a key initiative for the University. See additional information, with a timeline and opportunities for involvement.