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The Great Room Rentals

Reservation Process

  1. Please call or email Waterfront Manager, Rod Smith, to inquire about room availability.
  2. Once the Reservation Request Form has been submitted and approved, you will receive an estimate along with our rental contract.  For more details, please reference the calendar, contact info, and pertinent forms below

Documents & Forms


*This calendar changes frequently and may not reflect ‘up-to-the-minute’ availability.  We constantly update and work to keep it as current as possible.  Feel free to call us for our most updated availability.

Facility Description

Click on images to enlarge:

The Waterfront Great Room is a long rectangular shaped room (66′ X 30′).  Per our fire code maximum, our space can hold 100 people total (seating only available for 90). In good weather, there’s an adjoining deck that may be used for barbecues, etc.  No weddings or wedding receptions.


The kitchenette is located across the hall and is available with each rental at no additional charge. It includes a sink, counter, refrigerator and microwave oven. There are no utensils, cups, dishes, or cooking oven.  We do not provide linens.


Equipment available with the rental are:

  • (90) conference chairs, (4) large armchairs, (1) couch
  • (14) 5’x3′ rectangular tables, (1) 8’x3′ rectangular table, (6) 60″ round tables
  • Phone line, ethernet, and wireless access
  • 75″ HDTV + HuskyTV streaming cable (HBO, ESPN, PAC-12, etc.)
  • Ceiling mounted projector + pull down projection screen
  • (2) wireless microphones + sound system
  • Outdoor patio/deck speakers
  • Outdoor bistro tables
  • Propane grill (gas not provided)
  • Fireplace + firewood


A Washington State Banquet permit must be posted if alcohol is present. NO EXCEPTIONS!

  • Complete the “University of Washington Authorization to Apply for a Banquet Permit to Serve Alcoholic Beverages”
  • After you have completed the form in full and submitted it online, it will be electronically forwarded for two additional approvals: Waterfront Manager – Rod Smith and a representative from the Office of Special Programs
  • Purchase a state-issued liquor permit online using a credit card.
  • Post both the approved UW application and the purchased WA State Liquor Control Board Banquet Permit the day of your event on the bulletin board in the upstairs hallway, just outside the WAC Great Room.
  • Failure to post both permits means NO alcohol will be allowed in the WAC Building.
  • The Great Room is the only space within the WAC building where alcohol may be served, and/or consumed.


Parking is available for a fee (Pay by Space) adjacent to the WAC at $3.00/hour or $15.00 for all day. The availability of parking cannot be guaranteed. Citations may be issued to vehicles who fail to pay at the pay station.

If you plan on parking on campus while attending an event at the WAC, please pay at the pay station located directly in front of the WAC or contact the Parking Services Special Events Office at (206) 616-8710 for information.

Important Phone Numbers & Emails

Waterfront Activities Center
(206) 543-9433

Waterfront Manager, Rod Smith
(206) 685-7518