Great Room Rentals

Reservation Process

* We will begin taking reservations for the 2019 calendar year starting Thursday, Nov. 1, 2018.

  1. Please check the calendar below or call/email Waterfront Manager, Rod Smith, to inquire about room availability.
  2. Email a completed Reservation Request Form (see below) to get a reservation on the Great Room calendar.
  3. Once the request has been submitted and approved, you will receive an estimate along with our rental contract.
  4. Your signed rental contract is due upon receipt, along with prepayment of estimated costs (if not paying with UW budget number).  Confirmation of booking will follow via email.

Documents & Forms


*This calendar changes frequently and may not reflect ‘up-to-the-minute’ availability.  We constantly update and work to keep it as current as possible.  Feel free to call for our most updated availability.

Facility Information

Room Layouts

Pictured below are some of our more popular setups.  Our Standard Setup comes with every room rental at no additional cost.  Custom setups (Classroom, Theater, Banquet) can be accommodated, but come with a setup fee.  If our more popular custom setups do not meet your needs, then you are welcome to diagram your own preferred layout using any of our available furnishings and amenities; any setups of this type will incur the same custom setup fee as our Classroom, Theater, and Banquet sets.  Please see our custom setup documents and our Info, Policies, and Pricing document above for more details.

Click on images to enlarge:

The Waterfront Great Room is a long rectangular shaped room (66′ X 30′).  Per our fire code maximum, our space can hold 100 people total (seating only available for 90). In good weather, there’s an adjoining deck that may be used for barbecues, etc.  No weddings or wedding receptions.


The kitchenette is located across the hall and is available for each rental at no additional charge. It includes a sink, counter, refrigerator and microwave oven. There are no utensils, cups, dishes, or cooking oven.  We do not provide linens.


Equipment available for each rental are:

  • (100) conference chairs
  • (20) 3’x5′ rectangular conference tables, (10) 60″ round tables, (9) 3’x5′ catering tables
  • Phone line, ethernet, and wireless access
  • (2) 75″ HDTVs + HuskyTV streaming cable (HBO, ESPN, PAC-12, etc.)
  • Ceiling mounted projector + pull down projection screen
  • (2) wireless microphones + sound system
  • Outdoor patio w/deck speakers and adirondack chairs
  • Outdoor bistro tables
  • Propane grill (gas not provided)
  • Fireplace + firewood

Serving Liquor?

A Washington State Banquet permit must be posted if alcohol is present. NO EXCEPTIONS!

  • Complete the “University of Washington Authorization to Apply for a Banquet Permit to Serve Alcoholic Beverages”
  • After you have completed the form in full and submitted it online, it will be electronically forwarded for two additional approvals: Waterfront Manager – Rod Smith and a representative from the Office of Special Programs
  • Purchase a state-issued liquor permit online using a credit card.
  • Post both the approved UW application and the purchased WA State Liquor Control Board Banquet Permit the day of your event on the bulletin board in the upstairs hallway, just outside the WAC Great Room.
  • Failure to post both permits means NO alcohol will be allowed in the WAC Building.
  • The Great Room is the only space within the WAC building where alcohol may be served, and/or consumed.


Parking is available for a fee (Pay by Space) adjacent to the WAC at $3.00/hour or $15.00 for all day. The availability of parking cannot be guaranteed. Citations may be issued to vehicles who fail to pay at the pay station.

If you plan on parking on campus while attending an event at the WAC, please pay at the pay station located directly in front of the WAC or contact the Parking Services Special Events Office at (206) 616-8710 for information.

Important Phone Numbers & Emails

Waterfront Activities Center
(206) 543-9433

Waterfront Manager, Rod Smith
(206) 685-7518