Online Waivers

Online vs. paper waivers


Everyone practicing, participating, or traveling with a club must be on the club’s roster, and only those people who have submitted an online waiver will be eligible. Therefore, every participant must fill out an online waiver through the Recreation registration portal.  Note: Anyone without a membership to the IMA does not have access to complete the online waiver, and is not eligible to be a member of a club.

Instructions: Sign in with your UW NetID and password.  Then click on ‘Rec Clubs Waiver’, choose your Club and add it to your cart ($0).  You will be prompted to read and accept the waiver by clicking accept, and then enter emergency contact info.  Once you complete the transaction with electronic signature, you will receive a confirmation that your waiver has been completed and you can be added to the Club roster.  Note:  If you are a member of multiple clubs, you must complete this process for each individual club.


Paper waivers (half-sheet index card stock) may be used temporarily for new members, but an online waiver must be submitted within one week.  Paper waivers can be found at the IMA at the main entrance in the Membership Services area, or in the Programs Office on the 3rd floor.

Participants under the age of 18 must also have a paper waiver (Club consent form) signed by a parent/legal guardian, in addition to submitting the online waiver.  Parents or guardians of club members under the age of 18 can print out the Club consent form and fax the completed and signed form to (206) 685-4661, or email the completed and signed form as an attachment to the Rec Clubs Manager.

Visiting teams/participants must also sign a paper waiver before participating in Club activity. Club officers must make arrangements ahead of time with the Rec Clubs Manager to ensure that visitors complete waiver cards.


Understanding the risks of Club activity

Why do I need to submit a Waiver/Agreement to participate?

If you have ever participated in an organization-sponsored activity with the potential for risk or injury, you have probably signed a release form and designated an emergency contact. The Waiver/Agreement forms seek to inform you of the potential risks before participating in the activity.  Waivers require members to assume the risk inherent in activities and reminds them of their responsibilities to contribute to safe activities for themselves and other participants.  Preventing injuries and losses helps ensure that the club will be allowed to continue to function as part of the Rec Clubs program and reduces the potential liability to the club, its officers, and the University.

Waivers for Club members are mandatory, and you may not participate in any club activities (including tryouts) until a waiver is submitted. A new waiver must be submitted at the beginning of each academic year and the Rec Clubs Office must have a waiver on file for each club in which you participate.