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Recreation

Facility & Field Reservations

Sports Fields (grass & synthetic turf) & Courts

During the academic year, outdoor sports fields and courts may be reserved by University Departments and Registered Student Organizations only on a space-available basis when such use does not conflict with UW Recreation programming, other scheduled activities or maintenance.

During the summer, outdoor sports fields and courts may be reserved by University Departments, Registered Student Organizations and non-UW groups on a space-available basis when such use does not conflict with UW Recreation programming, other scheduled activities or maintenance.

  1. Grass fields and courts are not equipped with night lights, thus reservation times are limited to daylight hours.
  2. Fields and courts are not available for use by non-university participants unless approved by UW Recreation. Fields and courts may not be used for organized local league play or practice.  Identification will be required to participate.
  3. Fields and courts must not be altered and goals, nets, or backstops moved without prior consent from UW Recreation.
  4. Fields are lined periodically and will not be lined for a specific, reserved use.
  5. Fields and courts may only be used for activities authorized by UW Recreation.
  6. Policies will remain in effect during any unreserved hours.
  7. The supervisor on duty in the IMA facility will take appropriate action to correct any field and court use problems.

Grass Fields

Synthetic Fields

Courts

  • Sand Volleyball
  • Chase Anderson Basketball (closed until 2020)

Indoor Spaces (gym, mat room, studio, meeting room, lounge)

During the academic year, indoor spaces may be reserved by University Departments and Registered Student Organizations only on a space-available basis when such use does not conflict with UW Recreation programming, other scheduled activities or field maintenance.

During the summer, indoor spaces may be reserved by University Departments, Registered Student Organizations and non-UW groups on a space-available basis when such use does not conflict with UW Recreation programming, other scheduled activities or field maintenance.

Gym B                   Pariseau Gym                     Studio 316                         Mat Room B

Gym C                   Studio 111                           Archery Room                   Meeting Room

Gym D                   Studio 216                           Mat Room A                      Lounge

Additional Information

For more information regarding reservation requests use the links below.

RSO’s Info – Facility Use Request Form & SAO Questionnaire Form

UW Department’s Info

  • Fill out the Facility Reservation Application completely and submit via email to cyarb@uw.edu or drop the form off at the Member Services Desk located at the IMA.
  • An acknowledgement of the request will be emailed within 3 business days, to include any follow-up questions or details and the estimated cost of the rental.
  • Once the rental request has been approved your group will receive an email with the UW Recreation Use Agreement attached. The UW Recreation Use Agreement must be signed by your group and returned.
  • Your rental request will not be confirmed until after your group has signed and returned the UW Recreation Use Agreement.
  • After your rental is completed your group will be invoiced (UW Departments that wish to use a budget # should provide that information before invoicing). Invoice payments are due no less than 30 days from the invoice date.

Non-UW Groups Info

  • Fill out the Facility Reservation Application completely and submit via email to cyarb@uw.edu or drop the form off at the Member Services Desk located at the IMA.
  • An acknowledgement of the request will be emailed within 3 business days, to include any follow-up questions or details and the estimated cost of the rental.
  • Pursue Use of University Facilities (UUF) approval by submitting the UUF Request Form. Your request must be approved to rent facility space on campus.
  • Use the following information to complete the UUF Request Form:  Gary Leonard (gleonard@uw.edu) as the UW Sponsor/Authorized Representative and UW Recreation as the Department/Approving Event. ICA can use an Authorized Representative within their department as the UW sponsor and UW Recreation as the Department/Approving Event.
  • Provide proof of commercial general liability insurance.
    • Events produced by non-University organizations may present a risk of injury to participants or third parties. In such cases, proof of appropriate liability insurance coverage is required prior to approval of the requested use (WAC 478-136-060).
      • Provide limits of not less than $1,000,000 per occurrence;
      • List the University of Washington Board of Regents as an “Additional Insured for losses arising from the operations of the Named Insured”;
      • Provide for 45 days’ notice of cancellation; and
      • Be on a form and from a carrier acceptable to the Office of Risk Management.
    • In addition, if in the requested use includes participation in athletic events, the policy must include athletic participation. The certificate or attached endorsement must indicate this coverage with limits of not less than $1,000,000 per occurrence.
    • The address for the Board of Regents is: 139 Gerberding Hall, Box 351264, Seattle, WA 98195
  • Once the rental request has been approved your group will receive an email with the UW Recreation Use Agreement and UW Recreation Waiver Form attached. The UW Recreation Use Agreement must be signed by your group and returned.
  • Your rental request will not be confirmed until after your group has signed and returned the UW Recreation Use Agreement.
  • The UW Recreation Waiver Form or Parental Consent Form must be completed by each participant and turned in prior to your rental, based on the participant list your group provides.
  • Your group will be invoiced prior to your rental. Non-UW Groups must pay estimated invoice amount before the start of the rental. If there is a difference between the estimate and final invoice amount, those fees will be due (or will be refunded) within 30 days of the final invoice date.

General Group Use Policy

If you have questions regarding reservations within UW Recreation facilities, please contact Chad Yarbrough at cyarb@uw.edu or 206.616.3251.