Chapter 3

USE OF UNIVERSITY FACILITIES

[For building security regulations, including building hours, after-hours use of buildings, responsibility for securing buildings, and key control, see Operations Manual, D 13.3]

Section 1. General Use

The general uses of University facilities are subject to the regulations in WAC 478-136. Limitations are imposed by legal requirements and to assure that facilities will be reserved for those activities related to broad education objectives. Primary consideration is given to use by students, faculty, and staff but invitations may be extended to the general public to attend events sponsored by University groups under prescribed conditions. Arrangements are provided for the use of sound equipment for open-air speaking events at designated locations. Inquiries regarding the general use of facilities may be directed to the Secretary, Committee on the Use of University Facilities (3-2560).

Material in WAC 478.136, formerly in Executive Order 42

Section 2. Boat Moorage Facilities

Special regulations governing the use of the stadium boat moorage facilities are included in WAC 478-138. During special events, access is controlled by moorage permits issued by the University Parking Division.

Section 3. University Libraries

Use of the facilities of the University of Washington Libraries is governed by regulations in WAC 478-168. Included are provisions relating to service schedules, borrowing privileges, conditions of use, access to special collections, loan periods, return of materials, and fines and charges.

Section 4. Non-University Speakers on Campus

A. Speakers Sponsored by Student Organizations

1. As an institution of higher learning devoted to the search for truth in a democratic society the University of Washington is dedicated to the maintenance and expression of a spirit of free inquiry. For its students, accordingly, it promotes the development of an atmosphere of open exchange and of conditions conducive to critical evaluation of divergent points of view.
2. The University also recognizes and accepts a responsibility to insure that such inquiry is conducted in a manner which furthers the educational objectives of the institution, namely, the open minded, objective evaluation and dissemination of knowledge.
3. Student organizations officially recognized by the University may therefore invite speakers to the campus to address their own membership and other interested students and staff providing suitable space is available and there is no interference with the regularly scheduled program of the University. The appearance of such speakers on the campus implies neither approval nor disapproval of them or their viewpoints by the University. In the case of speakers who are candidates for political office, equal opportunities shall be available to opposing candidates if desired by them. Speakers are subject to the normal considerations for law and order and to the specific limitations imposed by the State Constitution which prohibits religious worship, exercise, or instruction on state property.
4. In order to insure an atmosphere of open exchange and to insure that the educational objectives of the University are not obscured, the President in a case attended by extreme emotional feeling may prescribe conditions for the conduct of the meeting, such as requiring a designated tenured member of the faculty as chairman, or requiring permission for comments and questions from the floor. Likewise the President may encourage the appearance of one or more additional speakers at the meeting in question or at a subsequent meeting so that other points of view may be expressed.
5. The President shall prescribe the length of time and form of notice required prior to the holding of all meetings to be addressed by outside speakers and may designate representatives to recommend conditions for the conduct of particular meetings.
6. The Office of Student Affairs has been designated to represent the President in the implementation of this policy, to process forms and to advise on situations where special conditions should be imposed. When a student organization wishes to sponsor the appearance of a non-University speaker or speakers on the University campus, the sponsoring organization must file with the Office of Student Affairs at least three school days (not including the day of the event) prior to the scheduled meeting, a form indicating its intent and providing information regarding the arrangements, including date, time, place, topic to be discussed, the name of the speaker, sufficient biographical data regarding the speaker to identify him clearly, the name of the proposed chairman or moderator, and other pertinent information.
7. The Office of the President will prescribe, where necessary, special conditions for the conduct of particular meetings as indicated in Section 1.D.
8. To avoid scheduling conflicts, the ASUW Program Panel will review and approve the dates and times of meetings which are open to persons other than members of the sponsoring organization.
9. Sponsoring organizations are responsible for making room reservations and other arrangements for their meetings and for any expense occasioned by their meetings. Assistance in making room reservations and other arrangements will be given by staff persons in the ASUW Activities Office.

Executive Order 23 of the President, June 1, 1972

B. Speakers or Artists Sponsored by Non-Student Groups

1. Arrangements for a non-University artist or speaker to perform or to speak in a class or program for students and interested faculty of a given department are the responsibility of the instructor of the class or the department chairman.
2. The appearance on campus of a non-University artist or speaker in a meeting open to the public must be sponsored by an official University department or an official committee of the University. The decision to sponsor shall be communicated to the appropriate dean or director prior to the event by means of a Notice of Departmental Sponsorship. Enough time should be allowed for notification of the traffic division, food services, or other campus units that may indirectly affected. All arrangements for the event are the responsibility of the sponsoring department or committee.
3. Faculty and staff groups of the University may invite non-University speakers to appear before their groups on campus and may invite other members of the University community. Physical arrangements are the responsibility of the interested persons and such meetings will not be open to the general public.

Executive Order 42 of the President, June 1, 1972; revised July 11, 1977

Section 5. Helicopter and Airborne Vehicle Policy

A. It is the policy of the University of Washington that the general operation of helicopters and other airborne vehicles (e.g. hot air balloons, ultralight aircraft, hang gliders, skydiving) to and from the campus is prohibited due to considerations of personal risk, noise, and disruption of campus programs, and the potential for property damage. Airborne operations shall be permitted under the following conditions:

1. When such operations are required to support human life, safety, and security;
2. When special airborne operations are required for construction projects.

B. Responsibility for the implementation of this policy for medical support flights is assigned to the Vice President for Health Sciences. Implementation of this policy for construction and/or safety and security activities is assigned to the Vice President for Finance and Administration.

C. Proposals for airborne activities that do not meet this policy may be approved by the Vice President for University Relations after consultation with the Vice President for Finance and Administration. Criteria for such exceptional consideration include:

1. nature of the service to be provided;
2. alternatives to the proposed flight activity;
3. potential for disruption of campus activities;
4. risk issues.

Executive Order 22 of the President, December 19, 1986.