Chapter 12
THE ADMINISTRATION
Section 12-01. The President: Statutory Provisions Relating to the President [For the text of statutory provisions relating to powers and duties of the President, see Volume I, "Statutes," RCW 28B.20.130(2), 28B.10.528, and 28B.20.200.]
Section 12-11. The President and Other Officers
By-laws of the Board of Regents, Article IV, September 17, 1971, as amended January 21, 1972, December 17, 1976
Section 12-12. Delegation of Authority to the President and Channel of Authority
The channel of authority from the Board of Regents to the faculty, staff, and other officers and employees of the University shall be through the President of the University. All faculty, staff, and other officers and employees of the University shall, through appropriate channels, be responsible to the President of the University and through the President to the Board of Regents.
All written agreements substantially shall follow the format of the specimen gift agreements approved by the Office of the Attorney General. Because the University does not provide legal advice to prospective donors, all prospective donors shall be urged to seek their own legal counsel in matters relating to their gift planning, taxes, and estate planning.
Standing Orders of the Board of Regents, Chapter I, September 17, 1971, revised June 23, 1972; January 9, 1981; July 11, 1985; February 5, 1992; March 20, 1992; January 21, 2000; September 17, 2004; March 19, 2009
Section 12-20.*
The Office of the President The Office of the President of the University
consists of the President, the Provost, the several Vice Presidents, and other
administrative officers and staff who report directly to the President. These
general officers of the University exercise such powers and duties as prescribed
by the President.
Executive Order No. 1
of the President, June 1, 1972; revised February 21, 1978, October 1, 1982
* This exception to the
numbering system has been made to accommodate added material.
A. Functions and Responsibilities
As the chief executive officer
of the University, the President has responsibility for the general welfare
of the institution, including its programs in instruction, research, and public
service. The President is responsible directly to the Board of Regents for
the management of the University. The President is the University community's
official representative to the Board of Regents. For example, the President
is authorized to bring matters to the Board of Regents, or to any of its committees
for action. With the advice and consent of the Board of Regents, and after
consultation with the Provost, other appropriate members of the University
administration, and such groups as the Faculty Senate, the President develops
and directs the administration of policies, regulations, and procedures that
affect the entire University. The establishment and maintenance of effective
relationships with officers of federal and local governments, including the
Governor, the State Legislature, members of Congress, and Federal agencies
are among the important continuing responsibilities of the President. The
President represents the University before the Higher Education Coordinating
Board (HEC Board) and to the presidents of other state higher education institutions.
The President also serves as the University's principal liaison officer with
such other external bodies as national higher education associations, accrediting
agencies, the chief executive officers of the member institutions of the Pacific
Athletic Conference (Pac-10), and a variety of other organizations. In addition
to communication and interaction with the faculty, staff, and the student
body, the President is concerned with a number of important external support
groups and constituencies identified with the institution's diverse interests,
such as alumni, advisory, and visiting committees; private donors; and civic,
professional, and community organizations.
Executive Order No. 2
of the President, June 1, 1972; revised February 21, 1978; October 1, 1982
B. Executive Order and Administrative Order Procedure
1. Before an Executive Order is promulgated or revised by the President, it shall be reviewed by the Faculty Senate. Additionally, the President may request reviews of the Executive Order from other individuals or campus bodies as desired. The President shall forward the proposed Executive Order (or revision) to the Faculty Senate Chair and to the Secretary of the Faculty, noting reviews that have taken place and requesting appropriate Faculty Senate review. The Faculty Senate Chair shall arrange a review and notify the President of the outcome of the review within a reasonable time, but in any event no longer than sixty days after receipt of such request for review. If revisions to the proposed order suggested by the Faculty Senate are not approved by the President, there shall be consultations with the Chair of the Faculty Senate to seek to resolve the differences. Following such consultations, the decision of the President is final. When signed by the President, the original of the Executive Order shall be retained in the Executive Order file in the President's Office. The Rules Coordination Office shall assign a number to any new Executive Order and publish all orders. Executive Orders become effective on the day signed by the President, unless otherwise noted within the text of the order.
2. Administrative Orders are delegations of authority to University personnel for specific functions and are promulgated or revised by the President without required reviews, as they may involve timely deadlines for compliance with state or federal laws. However, Administrative Orders may be reviewed by individuals or campus bodies as desired by the President prior to finalization. When signed by the President, the original Administrative Order shall be retained in the Administrative Order file in the President's Office. The Rules Coordination Office shall assign a number to any new Administrative Order and publish all orders. Administrative Orders become effective on the day signed by the President, unless otherwise noted within the text of the order.
3. Upon verification, housekeeping changes for both Executive Orders and Administrative Orders may be made by the President's Office or the Rules Coordination Office to correct typographical errors; make address, organization name, or job title changes; or clarify language of an order without changing its effect. These housekeeping changes shall also be retained in the appropriate file in the President's Office and published by the Rules Coordination Office.
Executive Order No. 3 of the President, June 12, 1996, revised January 6, 2003; May 11, 2007.
C. Delegation of Presidential Authority
1. Business and Financial
Affairs
A.
Except as otherwise provided
in other Administrative Orders or Sections B through E below, or unless otherwise
expressly delegated, the Executive Vice President or the Executive Vice President’s
designee is authorized to act for the President of the University regarding
the execution and administration of instruments and the general business and
financial affairs of the University which occur in the course of business,
except the following:
1.
Initial collective bargaining
agreements with representatives of newly certified bargaining units;
2.
The naming of University buildings or outdoor areas in recognition
of individuals or organizations;
3.
The execution of instruments relating to real property, including the
Metropolitan Tract, where the anticipated cost or value to the University
exceeds $1,000,000;
4.
The appointment of external auditors; insurance brokers; investment
bankers, managers and advisors; and financial custodians;
5.
The selection of depositories other than national or state chartered
institutions;
6.
The use of University facilities by individuals or organizations for
non-University events that would significantly affect normal campus activities
or the surrounding community;
7.
Any instrument, prior to
its execution, that the President, the Executive Vice President, or any Regent
deems appropriate for Regental consideration;
8.
When a capital project budget
is anticipated to exceed $1,000,000, approval of that capital project budget,
appointment of project architects, award of construction contracts, and single
increases to the capital project budget where the increase is greater than
10% of the approved project budget. However, when the anticipated capital
project budget exceeds $1,000,000 and is less than $5,000,000, the Executive
Vice President or the Executive Vice President’s designee may approve and
execute all instruments related to the capital project and report all such
actions to the Board of Regents no less often than quarterly.
9.
The execution of any other
instruments, including but not limited to instruments related to acquisitions
of goods and services, where the anticipated cost or value to the University
exceeds $1,000,000. However, when the cost or value to the University exceeds
$1,000,000 and is less than $5,000,000, the Executive Vice President or the
Executive Vice President’s designee may approve and execute the instruments
and report all such actions to the Board of Regents no less often than quarterly.
When the ultimate aggregate cost to the University is not known in advance
for instruments relating to the acquisition of goods or services on a continuing
or intermittent basis (e.g., rental, service, or supply contracts), the amounts
set forth in this paragraph shall be calculated on a per month basis.
10.
Notwithstanding the dollar limits specified
in 3, 8 and 9, above, the Executive Vice President or the Executive Vice President’s
designee is authorized to act for the President regarding the execution and
administration of all instruments that have been delegated to the President by the Board of Regents and have not been delegated elsewhere under Sections B through E below or under other Administrative Orders. This authority specifically includes instruments relating to:
a.
The procurement of utility services;
b.
Subcontracts for collaborative research
entered into in furtherance of sponsored research programs;
c.
The procurement of goods
and services made by participating in contracts entered into by nonprofit
cooperative hospital group purchasing organizations, or awarded by the state
of Washington Department of General Administration and Department of Information
Services;
d.
The procurement of equipment
and furnishings that are included in capital project budgets that have been
authorized by the Board of Regents;
e.
The procurement of goods
and services for sponsored research programs when the source of the goods
or services is directed by the sponsor, or the sponsor retains title to the
goods acquired;
f.
The settlement of claims or lawsuits
brought against the University;
g.
The procurement of property or casualty
insurance;
h.
Leases of real property and modifications
thereto of up to 20 years;
i.
Deferred gift assets;
j.
Real property acquired through gift or
devise;
k.
Financing documents related to the financing or refinancing of real or personal property up to a term of 30 years;
l.
Actions necessary to protect the University’s
interests in response to an emergency situation arising out of a fire or other
casualty; and
m.
The execution of all time-critical instruments
and business affairs requiring action between scheduled Board of Regents meetings
provided that the Executive Vice President or the Executive Vice President’s
designee secures approval of the Chair or Vice Chair of the appropriate Regents
Committee and submits a report of any actions taken pursuant to this delegation
to the Board of Regents at its next regularly scheduled meeting.
B.
The Vice President for Student
Affairs or the Vice President for Student Affairs’ designee is authorized
to act for the President of the University regarding the execution and administration
of the following types of agreements, except agreements in excess of $1,000,000
in cost or value to the University:
1.
Work-study agreements;
2.
Agreements for the rental
or use of University facilities under the management of the Vice President
for Student Affairs;
3.
Agreements for student activities
sponsored by the Associated Students for the University of Washington (ASUW)
or the Graduate and Professional Student Senate (GPSS); and
4.
Other agreements for the
provision of student services, programs and activities for which the Vice
President for Student Affairs has been assigned administrative responsibility.
C.
Except as provided in Sections
D and E below, the Provost or the Provost’s designee is authorized to act
for the President regarding the execution and administration of affiliation
agreements involving academic units.
D.
The Vice President for Medical Affairs or the Vice
President for Medical Affairs’ designee is authorized to act for the President
regarding the execution and administration of:
a.
Instruments relating to the
acquisition of goods or services where the cost to Harborview Medical Center
does not exceed $1,000,000, provided, that for instruments relating to the
acquisition of goods or services on a continuing or intermittent basis (e.g.
rental, service or supply contracts) where the ultimate aggregate cost to
Harborview Medical Center is not known in advance, this delegation shall apply
only when the expected cost to Harborview Medical Center does not exceed $1,000,000
per month;
b.
Documents relating to the
procurement of utility services for Harborview Medical Center;
c.
Documents necessary to protect
Harborview Medical Center’s interests in response to an emergency situation
arising out of fire or other casualty; and
d.
Leases of any real property
for a period less than thirty days.
E.
The Executive Director of
Health Sciences Administration or the Executive Director of Health Sciences
Administration’s designee is authorized to act for the President regarding
the execution and administration of affiliation agreements, patient care agreements,
and other agreements relating to Health Sciences schools other than the School
of Medicine, where the anticipated cost to the University does not exceed
$1,000,000 and the authority to execute such agreements has not been delegated
to another officer of the University.
Administrative Order
No. 1 (Revised) April 5, 2001, May 10, 2005
a.
In
the event of any threatened or actual civil disorder on the
campus of the
University of Washington, Seattle at a time when the President
of the University is
absent from the campus, the authority to take all necessary
and appropriate
actions on behalf of the President of the University is hereby
delegated to
the following University officers in the order listed below,
with such authority
being delegated to the highest ranked University officer
on the list whom
the University Police Department is able to contact:
(1) Provost
(2) Executive
Vice President
(3)
Vice
Provost for Student Life
(4) Vice Provost and Dean of Undergraduate Academic Affairs.
In
the following circumstances, the Chief of the University Police Department
or, in the Chief's absence, the senior on-call police supervisor, is hereby
delegated the authority to take all necessary and appropriate actions on behalf
of the President:
(1) When
neither the President nor any of the University officers listed above can
be contacted within a reasonable period of time, given the immediacy and other
circumstances of the threatened or actual civil disorder.
(2) When
an actual civil disorder is in progress, and immediate action is necessary
to protect persons or property from further injury or damage.
b. In the event of any threatened or actual disorder on the campus of either the University of Washington, Bothell, or the University of Washington, Tacoma, the President delegates authority to take all necessary and appropriate actions on behalf of the University to the Chancellor of each of the respective campuses. The Chancellor shall keep the President as informed as reasonably possible of any threatened or actual disorder. In the event of the Chancellor’s absence, authority is delegated to the following officers, in order of availability.
For
the University of Washington, Bothell:
(1) Vice Chancellor for Academic Affairs
(2) Vice Chancellor for Administrative Services
(3)
Director, Student Affairs.
For
the University of Washington, Tacoma:
(1) Vice Chancellor for Academic Affairs
(2) Vice Chancellor for Administrative Services
(3)
Associate Vice Chancellor for Student Affairs.
Administrative
Order
No. 2 (Revised) June 4, 2001, September 20, 2006; March 7,
2007
3. Legal Actions
a. Except
as provided in Section b below, or unless otherwise expressly delegated, the
Executive Vice President or the Executive Vice President's designee is authorized
to act for the President of the University in requesting the Attorney General's
Office to commence legal actions on behalf of the Board of Regents which are
necessary to protect the interests of the University: provided that no litigation
shall be instituted against a public entity or official or in exercise of
the power of eminent domain without consultation with the President of the
Board of Regents or, in the absence of the President, the Vice President of
the Board of Regents.
b. The
Vice President for Student Affairs or the Vice President for Student Affairs'
designee is authorized to act for the President of the University in requesting
the Attorney General's Office to commence legal actions on behalf of the Board
of Regents in cases where tenants in University student-housing facilities
have defaulted in payment of rent or have failed to keep or perform other
conditions or covenants of their leases or agreements with the University.
Administrative Order
No. 3 (Revised) August 15, 2000.
4. Grant and Contract
Awards and Amendments for Research, Development, Service and Training.
a. Except
as provided in Section b below, the Provost or the Provost's designee is authorized
to act for the President of the University regarding the powers and duties
delegated to the President in Chapter I, Section 4 of the Standing Orders
of the Board of Regents, effective January 21, 2000, including the execution
of grant and contract awards for research, development, service and training,
and agreements, assignments and other documents necessary for the implementation
of the University's Copyright Policy and Patent and Invention Policy.
b. The
Executive Vice President or the Executive Vice President's designee is authorized
to act for the President of the University regarding:
(1) Negotiation
of indirect cost recovery rates; and
(2) Negotiation
and resolution of audit disputes or other prior contract-related disputes.
Administrative Order
No. 4 (Revised) August 15, 2000.
5. Gifts to the University
a. The
Vice President for Development and Alumni Relations or the Vice President
for Development and Alumni Relations' designee is authorized to act for the
President of the University regarding the acceptance of gifts to the University
as more fully provided in, and subject to the terms of, Section 8, Chapter
I, Standing Orders of the Board of Regents, effective January 21, 2000.
b. The
Vice President for Development and Alumni Relations or the Vice President
for Development and Alumni Relations' designee is further authorized to act
for the President of the University regarding the acceptance of gifts for
the University each year during the period following the December Board of
Regents meeting and December 31, when the President of the University is absent
during this time period.
c. The
Executive Vice President or the Executive Vice President's designee is authorized
to act for the President of the University regarding the disposition of gifts.
Administrative Order
No. 5 (Revised) August 15, 2000.
6. Personnel Actions
a. The
Provost or the Provost's designee is authorized to act for the President of
the University regarding all personnel and employment matters concerning academic
personnel except the following: new appointments of deans, department chairs,
and directors of academic units; new appointments to the rank of professor,
associate professor, and assistant professor; new appointments to faculty
positions with tenure; new appointments of full-time instructors and lecturers;
new appointments of full-time acting and visiting faculty in professorial
ranks, instructorships and lectureships; appointments to endowed chairs or
professorships; and appointments of distinguished visitors.
b.
Except
as provided in Sections c, d, and e below, the Provost, Vice
Presidents, Deans,
Executive Director of Hospitals, and Hospital Administrators
are authorized to take all personnel actions concerning
any University
of Washington classified or professional staff employees
within their respective
organizations, subject to applicable Washington Personnel
Resources Board
or University personnel regulations and procedures; and
the above-named
University employing officials may further delegate to subordinate
officers
within their respective organizations the authority to take
any or all personnel
actions for employees under their supervision, provided that
any such delegation
to subordinate officers must be in writing.
c. The
Senior Assistant Attorney General or the Senior Assistant Attorney General's
designee is authorized to act for the President of the University regarding
the execution and administration of personnel actions concerning non-academic
personnel within the Attorney General's Division at the University.
d.
The
Director of Intercollegiate
Athletics (Director) is authorized to act for the President
of the University regarding personnel actions concerning
all non-academic personnel employed by or volunteering
for
the Department of Intercollegiate Athletics (Department);
however, all head coach contracts will require a signature
from both the Director and the President or the Special
Assistant to the President for External Affairs or the
Executive Assistant to the President. The Director may
further delegate to subordinate officers within the Department
the authority to take any or all personnel actions
for employees under their supervision, provided that any
such delegation to
subordinate officers must be in writing.
e. The
Executive Vice President or the Executive Vice President's designee is authorized
to act for the President of the University in exempting certain job classifications
of nonacademic personnel, and regarding the execution and administration of
all collective bargaining agreements, except initial collective bargaining
agreements with representatives of newly certified bargaining units.
Administrative
Order
No. 6 (Revised) August 15, 2000; April 22, 2005; October
27, 2005
A. The Provost serves as
deputy to the President, has responsibility for the development and implementation
of the University's academic policies and programs and provides advice and
assistance in these matters to the President, the deans and the faculty. The
Provost provides leadership in educational and curriculum development, formulation
and allocation of capital and operating budgets, management of academic and
administrative personnel, allocation of space, and long-range University planning.
In carrying out these responsibilities, the Provost chairs the University
Budget Committee and the Facilities Resources Committee and receives advice
from the Senate Committee on Planning and Budgeting. The Director of the University
Libraries reports to the Provost in the formulation and implementation of
library policy.
B. The Provost provides
advice and assistance to the President in the presentation of academic and
budget matters to the Board of Regents, the State Legislature and the Higher
Education Coordinating Board. The Provost represents the University on the
Interinstitutional Committee of Academic Officers, a group that provides liaison
and coordination of academic matters among the state's public four-year institutions
of higher education.
C. The major areas of responsibility
of the Office of the Provost are as follows:
Executive Order No. 4
of the President, June 1, 1972; revised February 21, 1978; November 29, 1978;
October 1, 1982; June 8, 1990; September 24, 1996
Section 12-23. The Vice Presidents
I.
The Senior Vice President for Finance and Facilities
A. The Senior Vice President for Finance and Facilities is a participant in planning and policy making for the University as a whole, and shares a major responsibility with the President and the Provost and Executive Vice President for representing the University in political, business, and civic affairs. As the chief business and financial officer of the University, the Senior Vice President for Finance and Facilities is responsible for the management of all of the financial and many of the administrative services of the institution. These responsibilities include controller and investment activities, sponsored project accounting, student fiscal services, physical plant/facility management and development, risk management, audit, and real estate. The Senior Vice President for Finance and Facilities serves as the Treasurer of the Board of Regents.
B. The responsibility of the Senior Vice President for Finance and Facilities for these functions extends beyond the University to the interinstitutional level as the University of Washington member of the Interinstitutional Committee of Business Officers; to the state level in consultation with governmental agencies, and the Legislature and its committees; and to regional and national professional associations related to these responsibilities. The Senior Vice President for Finance and Facilities participates with other University officers in maintaining liaison with community, city, and county representatives on matters pertaining to the University.
C. Financial, administrative, and facilities services are divided into functional groups and departments headed by individuals with the authority to conduct operations as delegated by the Senior Vice President for Finance and Facilities.
Executive Order No. 5
of the President, July 1, 1972; revised February 21, 1978; November 29, 1978;
October 1, 1982; August 24, 1984; March 10, 1987; February 10, 1988; May 21,
1990; May 24, 1994; September 24, 1996
II.
The Chief Executive Officer (CEO), UW Medicine and Executive Vice President for Medical Affairs and Dean of the School of Medicine, University of Washington
A. The CEO, UW Medicine and Executive Vice President for Medical Affairs, University of Washington (CEO, UW Medicine) is responsible for the UW Medicine health system and for resource management of the University of Washington's School of Medicine and the University’s owned and managed medical centers and their associated clinics and affiliated programs. The CEO, UW Medicine is also Dean of the University of Washington School of Medicine and has responsibility for the development and maintenance of academic programs in medical education, research and training. Advice and assistance concerning medical education and medical care delivery are provided to the President, Provost, and other vice presidents, and to deans, directors, faculty, and staff of the other health sciences schools. In addition, the CEO, UW Medicine jointly administers, with the cognate University-wide officer, UW Medicine development, legislative and community relations, risk management, and news and information services.
B. The CEO, UW Medicine cooperates with the Health Sciences Deans in the development of interdisciplinary approaches to the training of health professionals, administrators, and educators, and encourages the development of collaborative high-quality patient services at reasonable cost at the University's Medical Centers. Responsibilities for the School of Medicine and the medical centers include: the submission of operating and capital budgets, allocation of assigned space, and long-range planning for medical programs; advising the President and other University officials on all medical-related activities of the University of Washington; directing and coordinating, through subordinate managers, the planning and delivery of medical services in the University's medical centers and their associated clinics; and assuring facility and program accreditation, licensing, regulatory compliance, and quality improvement.
C. The School of Medicine vice deans and department chairs, the Clinical Operations Officer (COO), UW Medicine and Vice President for Medical Affairs, University of Washington (COO, UW Medicine); and the Chief Financial Officer (CFO), UW Medicine and Vice President for Medical Affairs, University of Washington (CFO, UW Medicine) report directly to the CEO, UW Medicine. The Executive Directors of the University of Washington Medical Center and Harborview Medical Center report to the CEO, UW Medicine through the COO, UW Medicine. The CEO, UW Medicine is responsible for negotiating, executing (with University approval when appropriate), and maintaining extramural affiliation agreements involving medical affairs and medical center management contracts (e.g., Harborview Medical Center). The CEO, UW Medicine has oversight responsibility for the planning and delivery of medical services by University of Washington Physicians, Children’s University Medical Group (with Seattle Children’s), UW Medicine Neighborhood Clinics, and the University's owned and managed medical centers and their associated clinics. These responsibilities include determining the University's role in the delivery of medical services throughout the region. Assistance is provided by the Executive Directors of the University’s owned and managed medical centers and the medical centers' boards. The UW Medicine Board is accountable to the President and Board of Regents through the CEO, UW Medicine.
D. The CEO, UW Medicine is responsible for coordinating, within the guidelines set by the Office of the President, capital construction programs to provide facilities for the School of Medicine and the medical centers. Capital budget requests for UW Medicine are based on proposals made by the CEO, UW Medicine and medical center administrators, and approved by their respective boards. The CEO responsibilities include the assignment and reassignment of space assigned by the Office of the President to medical programs. Space allocations and modifications to space assigned to the School of Medicine or the medical centers are handled directly by the medical school or medical center administration.
E. The CEO, UW Medicine serves as Dean of the School of Medicine and in that capacity reports directly to the Provost for matters related to School of Medicine operating budgets, capital budgets, academic appointments and academic programs. The CEO, UW Medicine acts as an advisor to the President on all matters relating to the School of Medicine and the University's medical centers and their associated clinics.
F. The CEO, UW Medicine is a member of the Board of Health Sciences Deans, which includes as members the deans of the Schools of Dentistry, Medicine, Nursing, Pharmacy, Public Health, and Social Work. The Board of Health Sciences Deans advises the Provost and the President on the activities and programs of health sciences.
G. The full title of the Executive Vice President for Medical Affairs is Chief Executive Officer (CEO), UW Medicine and Executive Vice President for Medical Affairs and Dean of the School of Medicine, University of Washington.
Executive Order No. 6 of the President, June 1, 1972;
revised February 21, 1978; October 1, 1982; May 21, 1990; February 24, 1994; September 24, 1996;
March 27, 2009
III.
The Vice President for Minority Affairs
A. The Vice President for
Minority Affairs directs and coordinates all activities of the Office of Minority
Affairs and serves as the principal assistant and advisor to the President
on all matters relating to and serving the interest of underrepresented minority
students and students who are educationally/economically disadvantaged, and
to institutional issues that relate to diversity.
B. As the principal administrator
of the programs that ensure a diverse student population, the Vice President
for Minority Affairs is responsible for the design, development, implementation,
and evaluation of the Educational Opportunity Program, including its statewide
high school and community college recruitment program; the Instructional Center;
the Early Identification Program; the Educational Talent Search, Upward Bound,
and the Early Scholars Outreach Program. The activities of these programs
are coordinated with colleges, schools, and departments of the University,
and other campus agencies that have responsibility for meeting the needs of
minority and disadvantaged students, including recruitment, admissions, orientation,
academic and personal advising, financial aid, fund development, tutoring,
and social and cultural activities. Faculty advice is sought from the Office
of Minority Affairs Policy Advisory Board, and student advice from the Office
of Minority Affairs Student Advisory Board.
C. The Vice President for
Minority Affairs establishes and maintains affiliations with governmental
and non-governmental organizations and agencies having a responsibility for
and an interest in programs or projects designed to serve the needs of minorities
and educationally/economically disadvantaged persons, especially those from
the historically oppressed ethnic minorities. Advisory service is provided
to a number of campus, state, and local governmental agencies and civic groups
in matters related to the improvement of educational and employment opportunities
for ethnic minorities and disadvantaged students.
D. The major divisions of
responsibility of the Vice President for Minority Affairs are as follows:
Executive Order No. 7
of the President, June 1, 1972; revised February 21, 1978; October 1, 1982;
September 24, 1996
IV. The Vice President for Human Resources
A. Except for those personnel functions delegated to the Provost and Executive Vice President, the Vice President for Human Resources or the Vice President’s designee is authorized to (i) act for the President of the University to administer human resources and employment functions and (ii) advise the President, Provost and Executive Vice President, Chancellors, Deans, Vice Presidents, and other executive officers on matters relating to human resources administration. The Vice President for Human Resources also is responsible for ensuring institutional compliance with applicable laws and regulations and for establishing the administrative structure and functions necessary to carry out and deliver human resources programs and services.
B. The Vice President for Human Resources or the Vice President's designee has delegated authority for the following functions:
Executive Order No. 9
of the President, September 16, 2009
V. The Vice President for Student Affairs
A. The Vice President for Student Affairs is responsible for the general welfare of University of Washington students in their extracurricular lives and activities. These responsibilities include registration, admission, management of nonacademic services for students, provision of extra-classroom learning opportunities, supervision of the activities of student organizations, administration of student discipline for infractions of nonacademic University rules, assistance to students with personal, social and adjustment problems, and advice to the President and other University officers in matters of student interest, attitudes and opinions.
B. The major responsibilities
of the Vice President for Student Affairs are grouped in broad divisions as
follows:
Executive Order No. 10
of the President, June 1, 1972; revised February 21, 1978; October 1, 1982;
August 24, 1984; May 21, 1990; September 24, 1996
VI.
The Vice President for University Relations
A. The Vice President for
University Relations is the University officer responsible for the development,
maintenance and administration of programs that foster a greater understanding
of the institution, and which incorporate the University's major institutional
advancement activities. These programs involve on- and off-campus constituencies
important to the welfare of the University and which are closely aligned with
institutional interests.
B. The major responsibilities
of the Vice President for University Relations are grouped in broad divisions
as follows:
VII.
The Vice President for Development
A. The Vice President for
Development and Alumni Relations oversees the University's private fundraising
efforts, coordinated through the Office of Development. The Vice President
for Development and Alumni Relations also serves as President of the University
of Washington Foundation. The Office of Development manages the solicitation
of private funds for the University, providing coordination and counsel for
the various school and college development programs, and stimulating both
outright contributions and deferred gifts to the University. Coordination
and support includes annual giving; major gift programs; corporation, foundation
and international relations; relationship management and donor recognition
programs; and oversight of capital or comprehensive campaigns carried out
by schools, colleges, and programs within the University. The Office of Development
also is responsible for receiving, receipting and reporting to the Board of
Regents all gifts made to the University and the University of Washington
Foundation, and for maintaining a database of information about alumni, donors
and friends, and generating reports as necessary from that database. The Office
of Development provides staff support for the University of Washington Foundation,
established in 1988. The Foundation was created to enhance the University's
private giving program. The Foundation Board of Directors is made up of University
representatives and volunteer directors from among the University's alumni
and friends.
Executive Order No. 62
of the President, April 10, 1991; Revised September 24, 1996
VIII.
The Vice President for Computing and Communications
A. The Vice President for
Computing and Communications is the University's chief information technology
officer and is responsible for formulating strategies for, as well as planning,
organizing, directing and overseeing all activities and resources associated
with the University's computing, information technology, electronic information
publishing, networking, television, and telecommunications systems, facilities,
services and infrastructure. As part of those responsibilities, and in cooperation
with schools, colleges, hospitals, clinics, branch campuses and other administrative
units, the Vice President for Computing and Communications evaluates academic,
clinical, administrative and outreach-oriented computing and communications
requirements, capabilities and requests in central as well as departmental
areas of the University, and works with the Provost and President to help
them, in conjunction with appropriate University processes, determine related
technology directions, priorities and resource allocations throughout the
institution.
B. The major responsibilities
of the Vice President for Computing and Communications are grouped in broad
divisions as follows:
Executive Order No. 63
of the President, September 24, 1996
Section 12-24. The Deans and Chancellors
I. The Deans
A. The separately organized
colleges and schools established by action of the Board of Regents, as well as the Office of Undergraduate Academic Affairs and the University Libraries, are headed
by academic administrators as follows:
Dean of the College of Architecture and Urban Planning
Dean of
the College of Arts and Sciences
Dean of the Business School
Dean of the School of Dentistry
Dean of the College of Education
Dean of the College of Engineering
Dean of the College of Forest Resources
Dean of the Graduate School
Dean of the Information School
Dean of the School of Law
Dean of the School of Medicine
Dean of the School of Nursing
Dean of the College of Ocean and Fishery Sciences
Dean of the School of Pharmacy
Dean of the Daniel Evans School of Public Affairs
Dean of the School of Public Health and Community Medicine
Dean of the School of Social Work
Dean of Undergraduate Academic Affairs
Dean of University Libraries
B. The deans are responsible to the Provost for all matters relating to the
educational, budgetary, and administrative affairs of their units. In these matters the dean:
C. The deans have direct access to
the Provost and President to report on developments or special problems in the college, school, or University Libraries. The interests of all units are best served by maintaining
constant contact with the Provost, President, or the appropriate vice provost or vice president as indicated in
the functional outlines of their responsibilities described in Sections 12-22
and 12-23.
D. In accordance with established
procedures, particularly those prescribed by Chapters 23, 24, and 25, and,
when appropriate, in accordance with Section 12-28.II.D, the deans:
E. The planning and coordination
of the academic program throughout the University is a major administrative
responsibility shared largely between the Provost and the deans. Proposals for new academic programs usually result from
the initiative of individuals and groups throughout the University. The development
and implementation of such new programs frequently require coordinated attention
by a number of affected components of the University; hence any new program
which involves or may involve two or more schools or colleges should be directed
early to the Provost so that the matter may be referred to the appropriate deans for review and discussion in preliminary as well as later
stages.
F. For interdisciplinary
programs which involve two or more schools or colleges, the Provost shall
be responsible for coordination but may delegate to one of the respective
deans the principal administrative authority for supervision of the coordinated
program.
Executive Order No. 12
of the President, June 1, 1972; revised February 21, 1978; October 1, 1982;
June 1, 1990; May 9, 2007
II. Chancellor, UW Bothell
and UW Tacoma
The Chancellor of UW Bothell and the Chancellor of UW Tacoma are responsible to
the President and the Provost for all academic and educational matters on
those campuses.
The Chancellor reports
to the Provost and is responsible through the Provost for campus academic planning, programs,
and budget. The Chancellor is the final point of review and
approval for issues of an academic nature on his/her campus. In the creation
of new degree programs or new academic units where University-wide committees,
the central administration, and/or external bodies, such as the Higher Education
Coordinating Board, are involved, the Chancellor will be the chief advocate throughout
the approval process for the campus. The Chancellor is responsible for transmitting
to the Provost or appropriate vice provosts or vice presidents all personnel actions for faculty,
academic support personnel, and staff for the campus, and for compliance with all University-wide policies and state laws.
The Chancellor also reports to the President and is responsible through the President for representing
the campus to the Board of Regents, to the
Higher Education Coordinating Board, and to the State Legislature. The Chancellor
is responsible for representing the campus to the local and statewide community
and for campus development and fundraising. The Chancellor is directly
responsible for campus administration and management.
Executive Order No. 14 of the President, May 21, 1990; revised June 29, 1995; September 10, 1998 ; May 9, 2007.
III. The Board of Deans and Chancellors
A. The Deans, the Chancellors, and the Vice Provost for UW Educational Outreach shall meet on a regularly scheduled basis under the co-chairmanship of the Provost and an elected member of the Board to consider matters of special interest related to educational policy and administrative processes and to review consequences of operations under Volume Two (University Handbook) The Administration
B. As described in Section 13-21, the Deans and Chancellors share with the faculty and the President the responsibility for the formulation of rules for the immediate governance of the University under such resolutions and executive orders as the Board of Regents and the President from time to time may adopt or issue.
Executive
Order No. 16
of the President, June 1, 1972; revised February 21, 1978,
June 29, 1995
Section 12-25. Other General University
Officers.
I. The
Dean of University Libraries
A. The
Dean of University Libraries
reports to the Provost.
All library
facilities of
the University operate under the supervision of the Dean
of University Libraries
except for the Law Library and the Elizabeth C. Miller Library
in the Center for Urban Horticulture. Formation
of new libraries, assignment of space, physical alteration
or discontinuance
of existing libraries, budgetary provisions, and appointment
of staff exercising
library functions or other functions within a library unit
(except for the
Law Library and Elizabeth C. Miller Library) require
the prior approval
of the Dean of University Libraries. The service to be performed
by the University
libraries in response to, and in anticipation of, user needs
include, but
are not limited to, responsibility for acquiring, organizing,
and making available
informational and other learning resources regardless of
form. These include
printed, photographically or otherwise reproduced material,
journals and other
serial publications, manuscripts, maps, photographs, music
scores, recordings,
tapes, slides, films, video tapes, and computerized bibliographical
and textual
data and programs required to use them--in short, any material
which will
serve the individual learning needs of students and the teaching
and research
needs of faculty and staff.
B. The
University Library
system consists of a central administrative and bibliographical
agency and
resource library housed in the Suzzallo Library, the Odegaard
Undergraduate
Library, the Health Sciences Library, a series of branch
libraries, and specialized
collections and services as approved by and reporting to
the Dean of University Libraries,
the Law Library, and the Elizabeth C. Miller Library.
Executive
Order No. 17
of the President, June 1, 1972; revised February 21, 1978,
July 14, 1980
A. The
Ombudsman is to assist
in the protection of the rights and interests of individual
members of the
student body, the faculty, and the staff against arbitrary
or capricious action
or lack of appropriate action by University units, the student
body, the
faculty, or the staff. The Ombudsman shall be appointed by
the President in
consultation with representatives of students, staff, and
faculty, and confirmed
by the Senate Executive Committee.
B. The Ombudsman does not
replace the existing system of University governance or its established internal
appeal procedures. It has been shown, however, that the Ombudsman can make
clearer the University's way of operating, help members of the University
community to present an inquiry or complaint more effectively or more expeditiously,
and may reveal gaps or errors of commission or omission which need attention
and remedy.
C. Any
and all confidential communications that occur between
the Ombudsman and users of the Ombudsman programs and services
are protected from disclosure to others.
D. In pursuance of this
purpose the Ombudsman shall:
Executive
Order No. 18
of the President, June 1, 1972; revised February 21, 1978;
February 24, 1986;
February 13, 1988
Section 12-26. Directors and Chairs
A. The director or chair
of a department (including departmental-level programs) is responsible to
the dean of a school or college for the educational and administrative affairs
of the department. In administrative matters, the director or chair:
B. The director or chair
shall preside at the meetings of the department.
C. In accord with established
procedures, particularly those prescribed by Chapters 23, 24, and 25, the
director or chair:
D. In the operation of an
interdisciplinary program, the director or chair of the participating faculty
group shall report to the dean having principal administrative authority in
the same manner that the director or chair of a department reports to the
dean in a departmentalized school or college. The director or chair has the
additional responsibility of furnishing information regarding program details
to the other deans who are directly concerned with the operation of the program.
Executive Order (unnumbered)
of the President, May 31, 1956; revised February 21, 1978
Section 12-27. Attorney General's Division
A. Functions and Responsibilities:
B. Legal Procedures Involving the University
and Its Personnel:
C. Personal Legal Consultation
Not Available:
The Assistant Attorneys
General are not available for personal legal consultation.
Executive Order No. 19
of the President, June 1, 1972; revised February 21, 1978; June 13, 1980;
June 1, 1990; April 20, 1994; February 19, 2004.
Section 12-28 Administrative Appointments,
Review of Administrative Appointments, and Review of Academic Units
I. Administrative Appointment
Policy
It is the policy of the
University to attract and retain qualified individuals to serve in principal
administrative positions, both academic and nonacademic in nature, and to
establish guidelines for the selection and review. Such positions include
the Provost, the deans, directors, and chairs of departments or equivalent
units, directors of libraries, major institutes and centers, and such other
principal administrative officers as may be designated at the time of appointment.
Because such appointments
are crucial to the effective operation of the University, appointment procedures
are needed to insure the selection of well qualified personnel for these offices.
Procedures governing administrative appointments are described below in Part
II. Since the nature or purpose of a particular appointment and the goals
established for the incumbent are subject to change, it is equally important
to re- evaluate all appointments periodically. Procedures for such reviews
are described in Part III.
No administrative position
is tenured and the President reserves the right to appoint, continue, or terminate
any administrator. However, it is the intention of this policy that the appointment
procedures will be followed in the search for eligible candidates and the
periodic review procedures will be utilized as a constructive mechanism for
improving administrative performance.
II. Appointment Process
for Administrative Officers
A. In accordance with the
By-laws and Standing Orders of the Board of Regents, the President of the
University is charged with the responsibility of making recommendations to
the Board of Regents for the appointment of principal administrative officers.
The following paragraphs describe the procedure to be used by the President
in reaching recommendations to the Board of Regents with reference to the
types of appointments indicated.
B. Before a dean recommends
to the President the appointment of a chair of a department, an ad hoc committee responsible
for recommending the appointment of such chair shall be appointed by the appropriate
dean, or by the President (See Section 24-52.A.2). Before the President recommends
the appointment of a dean of a school or college, an ad hoc
committee responsible for recommending the appointment of such dean shall
be appointed by the President (See Section 24-52.A.3). Experience dictates
that the committee must be small enough to permit frequent meetings. It must
engage in widespread consultation concerning suggested candidates with faculty,
representative students, and persons elsewhere, including alumni, knowledgeable
about the area concerned. A majority of the committee will consist of administrators
or faculty from related areas, who are not themselves directly involved in
the affairs of the unit concerned, but who are familiar with its responsibilities
and needs. The other members will be faculty individuals who are themselves
directly involved in the internal affairs of the department, school, or college
under consideration, chosen to provide a perspective on the affairs of the
entire unit. At least one of such faculty members shall be selected from amongst
the members of the appropriate elected faculty council or committee of the
department, school, or college. The duty of the appointment committee is to
search for suitable candidates, to study and determine their qualifications,
and to obtain and evaluate all data. (See Section 24-52.B).
C. Upon appointment, the
committee should establish a procedure which identifies the sequential steps,
the time deadlines, and the methods to be taken for involving faculty and
students, as representatives of groups concerned and as individuals, as well
as other persons knowledgeable about the area concerned. For example:
D. In recommending appointments
to the directorship of other academic units, the President, vice presidents,
and/or deans will use procedures similar to those described above in C.1-4.
E. Vice presidents and other
principal administrative aides to the President, associate deans, and other
principal administrative aides to deans, are not considered as autonomous
administrators but as adjuncts to the office respectively of the President
or of the dean. The President and deans are free to use whatever procedures
they deem desirable in reaching recommendations concerning the appointment
and review of such appointees within their own offices.
F. All administrative appointees
who fall within the purview of this policy will be notified at the time of
appointment that periodic reviews will be conducted in accordance with the
nature and guidelines set forth in Part III of this Executive Order to evaluate
the appropriateness of continued appointments.
III. Review of Administrative
Appointments
A. Academic Administrative
Appointments
Because of the changing
nature or degree of completion of the particular tasks which an administrative
appointee may have been requested to perform at the time of the initial appointment,
it is beneficial to the academic administrator, the unit for which the administrator
has responsibility, and the University, that periodic reviews be conducted.
Such reviews are to be conducted to assess the recent accomplishments of the
administrator in light of the past, present, and future goals of the individual
and the unit, and changes in related units or in the University which affect
the unit.
The following principles
shall be adhered to by the reviewing authority in conducting such reviews:
At intervals of not longer than five years, or sooner if requested by the
incumbent, the immediate supervisor, or the President, a review shall normally
be undertaken of each academic administrative appointee. The immediate supervisor
of the academic administrative appointee will be the reviewing authority who
will undertake to carry out the review, advised by an ad hoc
review committee constituted as described in II.B. above. They should first
consult with the incumbent on his/her views of past policies and practices
and his/her projections of future goals for both the unit and the incumbent;
and, where applicable, they should examine past accomplishments and future
goals concerning the quality of graduate and undergraduate education. They
should solicit comments of a similar nature from all concerned constituencies:
faculty, students, staff, other administrators, relevant faculty councils,
and, if deemed appropriate, knowledgeable persons from outside the University.
Ample time should be allowed for the collection of comments from all involved
parties. Upon completion of the review, the reviewing authority shall transmit
a report to the President, with a copy to the Provost and the incumbent.
B. Nonacademic Administrative
Appointments
Business units, student
services, support services, or other nonacademic programs or units which are
headed by nonacademic administrative appointees should also undergo periodic
reviews. At intervals of not more than five years, or sooner if requested
by the incumbent, the immediate supervisor, or the President, a review should
be undertaken to assess the status of the unit and the personnel responsible
therefore. Normally, the immediate supervisor will be the reviewing authority.
The review procedure should be adjusted to fit the particular unit and appointee
being reviewed, but should, at minimum, include solicitations of comments
from staff, administration, related faculty committees, if any, and from any
other knowledgeable or interested parties.
IV. Review of Academic Units
Reviews of all academic
units including the graduate and undergraduate degree programs offered by
these units are required at least every ten years and are conducted jointly
by the Dean of the Graduate School and the Dean of Undergraduate Education
in cooperation with the relevant School or College Dean. These reviews of
individual academic units offering degree programs should be supplemented,
also on a ten-year cycle, by comprehensive reviews of overall college or school
structures and function. To the degree possible, the reviews of individual
academic units should be coordinated with the review of the overall college
or school.
Among the outcomes of the
above reviews should be a clearer understanding of the academic unit's:
The reports of these reviews
of academic units are public documents and are releasable when final University
action has been taken.
Executive Order No. 20
of the President, June 1, 1972; revised October 24, 1974, July 26, 1977, February
21, 1978, October 29, 1986, and December 14, 1994
V.
Authorization for Publication of University of Washington Rules, By-Laws, Orders, and Policies
The Rules Coordination Office
will publish changes to the appropriate University policy resource when directed to do so
by the individual authorized to certify that the statement has been properly
approved for publication. The following persons are authorized to make such
certification for the documents listed:
| By-Laws and Standing Orders of the Board of Regents | Secretary of the Board of Regents |
| Executive Orders and Administrative Orders | President of the University |
| Faculty Code and Faculty Senate Actions | Secretary of the Faculty |
| Administrative Policies and Information | The appropriate individual, including the President, Provost, and Vice Presidents |
| Washington Administrative Code (WAC) Rules | UW Rules Coordinator |
Recommendations for changes
in Administrative Policies or Information should be submitted in writing to the Rules Coordination Office for routing to the proper administrative officer for consideration and the
appropriate individual for final approval.
The effective date of each
revision will appear on the published document and the Rules Coordination Office will maintain a file of signed
authorizations in date order for each published document
to support the changes made.
Executive Order No. 47 of the President, March 1, 1973; revised January 23, 1980; May 11, 2007