The University of Washington: Facilities Services

2012-2013 Proposed Rates



In 2011, Fleet saved the University over $400,000 in rental fees when compared to Enterprise Rent-A-Car.

Detailed rental cost comparison

Fleet Services is a self-sustaining organization and rental rates are set at a level that recovers the cost of doing business. Fleet’s rates are adjusted annually to ensure that appropriate costs are set for all vehicle types and reflects changes in fleet composition, usage, and maintenance costs. With few changes proposed to the rate schedule for 2013, Fleet Services continues to provide competitive rates and excellent services to our customers in the University community.

Building on the success of last year’s Fleet Management Services pilot program – created for departments that prefer to have Fleet Services manage their department owned vehicles – the new comprehensive service will be available for $4.85/day. Also this year, Rental Coordination Services will be available for departments that would like Fleet Services to manage their rentals from outside vendors. A service fee of $14.77 will apply to each rental. Departments can still rent vehicles directly from the outside vendor.

Daily and UCAR Hourly Rentals

Vehicle type Rental rate/hr Change in hourly rate Max daily charge
(5hrs/24hr period)
Mini Vans/Small SUV $4.46 ($0.92) $22.30
Hybrid SUV $4.46 ($1.29) $22.30
Large SUV $4.75 ($2.57) $23.75
12-Passenger Van $9.57 $1.22 $47.85
Compact/Sedan $4.22 $1.11 $21.10
Hybrid Compact/Sedan $4.22 ($1.03) $21.10
Compact/Regular Pickup $5.73 ($0.15) $28.65
Mini/Reg Cargo Van $5.43 $0.07 $27.15

Daily and UCAR Mileage

Vehicle type Rate per mile Change in rate
Mini Vans/Small SUV $0.11 ($0.07)
Hybrid SUV $0.11 $0.06
Large SUV $0.14 ($0.02)
12-Passenger Van $0.08 ($0.05)
Compact/Sedan $0.09 ($0.11)
Hybrid Compact/Sedan $0.09 $0.02
Compact/Regular Pickup $0.21 no change
Mini/Reg Cargo Van $0.21 ($0.01)

Permanent Assigned Vehicles Daily Rentals

Vehicle type Daily rate Change in rate
Heavy Truck/Van $13.70 ($0.97)
Mini Vans/Small SUV $10.13 ($2.08)
Hybrid SUV $10.13 ($2.92)
Large SUV $10.78 ($5.85)
12-Passenger Van $10.14 $1.29
Compact/Sedan $9.59 $2.52
Hybrid Compact/Sedan $9.59 ($2.34)
Compact/Regular Pickup $8.67 ($0.22)
Mini/Reg Cargo Van $8.22 $0.11
Hybrid Shuttles (Wheelchair) $22.30 $12.93
Shuttles (Wheelchair) $6.80 ($4.08)
Packer $19.84 ($7.62)
Bus $30.31 ($37.22)
Hybrid Stepvan $21.64 (0.43)

Permanent Assigned Vehicle Mileage

Vehicle type Rate per mile Change in rate
Heavy Truck/Van $0.50 $0.06
Mini Vans/Small SUV $0.11 ($0.07)
Hybrid SUV $0.11 $0.06
Large SUV $0.14 ($0.02)
12-Passenger Van $0.08 ($0.05)
Compact/Sedan $0.09 ($0.11)
Hybrid Compact/Sedan $0.09 $0.02
Compact/Regular Pickup $0.21 $0.00
Mini/Reg Cargo Van $0.21 ($0.01)
Hybrid Shuttles (Wheelchair) $0.64 $0.25
Shuttles (Wheelchair) $0.52 ($0.27)
Packer $2.20 ($0.19)
Bus $0.61 ($0.07)
Hybrid Stepvan $0.36 $(0.01)

Maintenance and Repairs

Repair type Hourly rate
Fleet Services Owned Vehicles* $77.51
Non-Fleet Services UW vehicles $110.97

*Repair rates for Fleet Services owned vehicles are only charged to departments for any specialized equipment or modification requests.

Additional costs:

  1. Additional fuel costs will be charged at current fuel prices based on fuel gallons used. UCAR fueling will be charged at current fuel prices based on mileage used
  2. Additional collision damage fee of $1.00 per day is assessed per rental daily, weekly and permanent assignment rental; $0.20 per hour
  3. Additional UW parking fee of $0.74/day for Assigned Vehicles and $0.43/hour for Daily Vehicles
  4.