The University of Washington: Facilities Services

Outside Agency

Fleet Services will charge a $15.71 rental coordination fee. This fee is in place to recover Fleet Services administrative costs associated with outside agency rental coordination.

Reasons to rent with an outside agency:

Please note, outside agency requests may only be made by University staff, students or faculty and may only be paid for with a six digit University budget number. Outside agency requests may only be arranged with Seattle area rental agencies. To make reservations outside the Seattle area please visit the UW Travel website.

Allowable Enterprise vehicle class rentals
The State of Washington requires that compact, standard or full size vehicle rentals are allowable.  All other vehicle classes require justification (e.g. SUV used of off-road use or inclement weather) per

Fleet Services can no longer request 12 passenger vans from any outside vendor.

Please fill out the form below to request an outside agency vehicle. Turnaround time can take up to 24 hours for outside rental requests. Requests received after 3 p.m. may be processed the following business day. The rental office will e-mail a confirmation when the reservation has been completed.

Email Address (


Driver's Name:

Driver's Supervisor NET ID


Phone Number:

Budget Number:

Cost Center (optional):

Rental Location:

Vehicle Type:

Number of Vehicles:

Will minors (persons under the age of 18) be transported in this vehicle?

Yes No

Will this vehicle travel off-road?

Yes No

Do all drivers for this reservation meet the UW's authorized driver criteria?

No - Explain status in the comments field required

Do all passengers for this reservation meet the UW's authorized passenger criteria?

No - Explain status in the comments field required

Pickup Date:

Pickup Time:

Return Date:

Return Time:

Destination & Purpose: