Outside Agency

Starting 7-1-12 Fleet Services will charge a $14.77 rental coordination fee. This fee is in place to recover Fleet Services administrate cost associated with outside agency rental coordination.

Reasons to rent with an outside agency:

The passengers or drivers requesting a vehicle are not authorized to ride in the vehicle. See the list of authorized drivers and passengers here.

The client is flying into SeaTac and would like to pick up a vehicle from the airport.

The client is driving a long distance and would like to utilize the unlimited mileage benefit of outside rental agencies.

Click HERE for Enterprise rates and location information.

Please note, outside agency requests may only be made by University staff, students or faculty and may only be paid for with a six digit University budget number. Outside agency requests may only be arranged with Seattle area rental agencies. To make reservations outside the Seattle area please visit the UW Travel website.

Allowable Enterprise vehicle class rentals
The State of Washington requires that compact, standard or full size vehicle rentals are allowable. All other vehicle classes require justification (e.g. SUV used of off-road use or inclement weather) per http://f2.washington.edu/fm/travel/cars. For transporting multiple people, 12 passenger van or minivan can be used. Please include justification in the reservation comments section of the form below.

Outside Agency Restrictions:

Enterprise 12 passenger vans require completion of Fleet Services behind the wheel driver training
12 passegner van driver training infromation
Enterprise does not allow 12 passenger vans to go to Canada.

Please fill out the form below to request an outside agency vehicle. Turnaround time can take up to 1 hour for outside rental requests. Requests received after 3:00 P.M. may be processed the following business day. The rental office will e-mail a confirmation when the reservation has been completed.

*Email Address (sender@server.com):*
Name:
Driver's Name:
Driver's Supervisor NET ID
Department:
Phone Number:
Budget Number:
*Cost Center (optional):*
Rental Location:
Vehicle Type:
Number of Vehicles:
Will minors (persons under the age of 18) be transported in this vehicle?	Yes No
Will this vehicle travel off-road?	Yes No
Do all drivers for this reservation meet the UW's authorized driver criteria?	Yes No - Explain status in the comments field required
Do all passengers for this reservation meet the UW's authorized passenger criteria?	Yes No - Explain status in the comments field required
Pickup Date:
Pickup Time:
Return Date:
Return Time:
Destination & Purpose:

Comments: