Fleet Services Year End Closing Information for 2011-2012
CUSTOMER INFORMATION
The following billing information processes are provided to assist you in budgeting for the 2011-2012 year end close.
- Fleet Rental and Mileage Charges:
- Assigned vehicle rental and mileage charges will be posted in June using the most current mileage reading. Vehicles that have not fueled in June should have a current mileage reading reported to Fleet Services by 6/30/2012.
- Daily vehicle rental and mileage charges will be posted in June 2012 for vehicles returned by 6/29/2012.
- UCAR vehicle rental and mileage charges will be posted in June 2012 for vehicles returned by 6/25/2012.
- Loaner vehicle mileage charges will be posted in June 2012 for vehicles returned by 6/29/12.
- Mileage readings for daily vehicle rentals over 30 days long can be updated by refueling or by reporting mileage to Fleet Services by 7/02/2012.
- Daily and UCAR vehicles on open rentals crossing over 6/30/12 will be billed in the month the vehicle is returned.
- Outside Rental and Mileage Charges (Enterprise):
- Outside rentals will be posted in June 2012 for vehicles returned by 6/29/2012.
- Fuel Charges
- Comdata (outside) fuel charges thru 6/25/2012 will be posted in June 2012.
- Fleet (internal) fuel charges thru 6/30/2012 will be posted in June 2012 except for vehicles returned the weekend of 6/30/12 to 7/01/12.
- UCAR fuel charges are included in the rental charge and will post June 2012 for vehicles returned by 6/25/2012.
- Recharged Repairs
- All recharge vehicle repairs completed by 6/30/12 will be posted in June 2012.
- All recharged vehicle repairs not completed by 6/30/12 will be posted in the month the work is completed.
- Vehicle Cleaning
- All recharge vehicle cleaning work completed by 6/30/12 will be posted in June 2012.
- Billing adjustments or credits received at Fleet Services by 7/02/2012 will be included in June 2012.