The University of Washington: Facilities Services

Fleet Services Year End Closing Information for 2011-2012

CUSTOMER INFORMATION

The following billing information processes are provided to assist you in budgeting for the 2011-2012 year end close.

 

  • Fleet Rental and Mileage Charges:
    • Assigned vehicle rental and mileage charges will be posted in June using the most current mileage reading.  Vehicles that have not fueled in June should have a current mileage reading reported to Fleet Services by 6/30/2012.
    • Daily vehicle rental and mileage charges will be posted in June 2012 for vehicles returned by 6/29/2012.
    • UCAR vehicle rental and mileage charges will be posted in June 2012 for vehicles returned by 6/25/2012.
    • Loaner vehicle mileage charges will be posted in June 2012 for vehicles returned by 6/29/12.
    • Mileage readings for daily vehicle rentals over 30 days long can be updated by refueling or by reporting mileage to Fleet Services by 7/02/2012. 
    • Daily and UCAR vehicles on open rentals crossing over 6/30/12 will be billed in the month the vehicle is returned.
  • Outside Rental and Mileage Charges (Enterprise):
    • Outside rentals will be posted in June 2012 for vehicles returned by 6/29/2012.
  • Fuel Charges
    • Comdata (outside) fuel charges thru 6/25/2012 will be posted in June 2012.
    • Fleet (internal) fuel charges thru 6/30/2012 will be posted in June 2012 except for vehicles returned the weekend of 6/30/12 to 7/01/12.
    • UCAR fuel charges are included in the rental charge and will post June 2012 for vehicles returned by 6/25/2012.
  • Recharged Repairs
    • All recharge vehicle repairs completed by 6/30/12 will be posted in June 2012.
    • All recharged vehicle repairs not completed by 6/30/12 will be posted in the month the work is completed.
  • Vehicle Cleaning
    • All recharge vehicle cleaning work completed by 6/30/12 will be posted in June 2012.
  • Billing adjustments or credits received at Fleet Services by 7/02/2012 will be included in June 2012.