The University of Washington: Facilities Services

Authorized Driver and Passenger List

Any questions concerning this authorized list may be addressed by contacting the Fleet Services Rental Office.

Allowing an unauthorized driver or passenger to operate and/or ride in a University of Washington vehicle may invalidate the University's insurance coverage and may make the renter and/or department responsible for damages.

 

Authorized Renters

  • UW Faculty with valid UW identification card
  • UW Staff with valid UW identification card
  • Currently enrolled UW Student with valid UW identification card
  • Student groups approved by the Office of the Director of Student Activities
  • Authorized volunteers formally affiliated with an official UW program,directly supervised by a UW employee and covered under Workers' Compensation. Departments employing volunteers are responsible for maintaining the names of all volunteers, and their dates and hours worked.
  • Temporary employees with a letter of authorization from their sponsoring department
  • Individuals under contract to the University with a letter of authorization from their sponsoring department

Authorized Drivers

  • UW Faculty with valid UW identification card
  • UW Staff with valid UW identification card
  • Currently enrolled UW Student with valid UW identification card
  • Student groups approved by the Office of the Director of Student Activities
  • Authorized volunteers formally affiliated with an official UW program and directly supervised by a UW employee
  • Temporary employees with a letter of authorization from their sponsoring department
  • Individuals under contract to the University with a letter of authorization from their sponsoring department
  • Government employees (State, Federal, County, and Municipal) covered by a specific indemnification agreement

Note: All drivers must have valid driver's license and have had two years driving experience.

Authorized Passengers

  • UW Faculty with valid UW identification card
  • UW Staff with valid UW identification card
  • Currently enrolled UW Student with valid UW identification card
  • Student groups approved by the Office of the Director of Student Activities
  • Authorized volunteers formally affiliated with an official UW program and directly supervised by a UW employee
  • Temporary employees with a letter of authorization from their sponsoring department
  • Individuals under contract to the University with a letter of authorization from their sponsoring department
  • Government employees (State, Federal, County, and Municipal) covered by a specific indemnification agreement
  • Research subjects unable to transport themselves
  • Patients and patient's families requiring transport for patient care services
  • Vendors and Business Partners in the course of University business
  • Visiting dignitaries, speakers, scholars
  • Recruits, prospective employees, and/or graduate school candidates
  • Participants in UW programs - DOES NOT include conference attendees (see below)
  • Disabled persons attending conferences sponsored by the University

Not Authorized as Drivers or Passengers

If a Driver or Passenger is not authorized to drive or ride in a Fleet Services vehicle, we would be more then happy to make a reservation with an outside agency. Click here to reserve a vehicle with an outside agency Outside Agency Reservation Request
  • Conference attendees*(see Disabled Persons above)
  • Spouses, children, friends, and acquaintances of faculty, staff, and students
  • Experimental College students and instructors
  • Student groups not approved by the Office of the Director of Student Activities
  • Work experience program participants