The University of Washington: Facilities Services

U-CAR New Account Form

Please note it will take 24 hours to process your new U-CAR account. An e-mail will be sent to confirm your account status. If you already have an account and would like to rent a UCAR click HERE. Thank you

Email Address :
First Name:
Last Name:
UW Net ID:
Department:
Office Phone:
Cell Phone:
Driver license No.:
Driver license State:
Driver License Exp Date:
Default Budget Number:
Other Budget Numbers:
Budget Authorizer UW Net ID:
Billing Contact UW Net ID:

What will be your primary location pick up

How Did you Hear about U-CAR

I Agree to the Following

(Please read below and check yes to process your new UCar Account) Yes No

 

  • Operator Policies
    • Use of the U-CAR will be used for official University of Washington business only, regardless of the source of travel funds
    • I will be the sole user of the U-CAR account created under my UW NetID
    • Terms and Conditions as stated in the U-CAR Program Policy Manual (available soon)
    • Only UW authorized renters, drivers and passengers Authorized Renter and Passenger List will have access to or be transported in the U-CAR.
    • If I turn the use of the U-CAR over to another party, I will ensure that the second party meets the criteria on this agreement and U-CAR policies.
    • University vehicles, whether on short-term or long term rental, shall not be used for transportation between a personal residence and the University of Washington campus.
    • This vehicle shall not be driven off paved roads.
    • Travel to any of the following areas requires completion of UoW 1521, "Request to Operate a Fleet Services Vehicle Outside of a Prescribed Area" form:Out-of-Area Travel
      • South of Eugene, OR
      • East of Moscow, ID
      • North of Vancouver BC
  • Fuel Policies
    • Vehicles must be fueled when the gas gauge drops below a quarter tank during your active rental.
    • Vehicles should be fueled at Fleet Services when fueling within the Seattle area.
    • The fuel card provided in the vehicle may be used to purchase regular unleaded and motor oil only.
    • Report missing fuel card immediately to the Fleet Services Rental Office, 206-221-3594.
  • Out of Pocket Charges: The Driver is responsible for the following charges
    • Vehicle service calls caused by the negligence of the traveler are not reimbursable. Examples include service charges for the delivery of fuel; retrieval of keys from locked vehicles; jump starting vehicles when the lights have been left on etc (RCW 42.2.2.1.4 D "Miscellaneous Travel Expenses").
    • Parking citations and moving violations issued while operating a University vehicle (WAC 478-116-520 "Motor Vehicles-Payment of Fines and Penalties").
    • Lost key charge of $300.00
    • Late return fee of $25.00
    • Other Charges may apply as listed in the U-CAR Program Policy Manual (available soon) .

    Note: A UCAR account no. will be forwarded to you via email within the next twenty four hours. Accounts requested after 3:30 pm will be processed the following day.