Capital Projects Document Intake and Processing

Department: 
Campus Engineering & Operations (CEO)
Problem: 

There are redundancies in the current process that waste time and resources.

Goal: 
  • Eliminate process redundancies and intake costs while meeting legal requirements and meeting operational needs related to construction documents
Launch Date: 
March 2011
Leader: 
Robbie Avila
Leader Email: 
ravila@uw.edu
Sponsor: 
John Chapman
Members: 

Robbie Avila (CEO)
Kimberly Gonzales (CEO)
Emily Jang (CEO)
Bert Johnson (CEO)
Tom Pittsford (CEO)
Will Smith (CPO)
Sam Tillery (Facilities Maintenance & Construction)
Barbara Benson (Records Management)
Aaron Cheuvront (Capital Projects Office)

Team Photo: 
cap-doc-intake.jpg
Left Image: 
Lean/CEO/CPODocs/cpodoc-2.JPG
Right Image: 
Lean/CEO/CPODocs/cpodoc-1.jpg
Results: 
  • Numerous process redundancies eliminated
  • Requirement for mylar drawings eliminated, saving a projected $100,000 per year for campus clients and reducing processing time from 4 hrs each project to .5 hr