Capital Projects Document Intake and Processing

Facilities Services Lean Teams

Capital Projects Document Intake and Processing

Campus Engineering & Operations (CEO)

Problem

There are redundancies in the current process that waste time and resources.

Goal

  • Eliminate process redundancies and intake costs while meeting legal requirements and meeting operational needs related to construction documents

Team Launched:

March 2011

Members

Robbie Avila (CEO)
Kimberly Gonzales (CEO)
Emily Jang (CEO)
Bert Johnson (CEO)
Tom Pittsford (CEO)
Will Smith (CPO)
Sam Tillery (Facilities Maintenance & Construction)
Barbara Benson (Records Management)
Aaron Cheuvront (Capital Projects Office)

Results

  • Numerous process redundancies eliminated
  • Requirement for mylar drawings eliminated, saving a projected $100,000 per year for campus clients and reducing processing time from 4 hrs each project to .5 hr