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WE HAVE MOVED! IMPORTANT NOTICE: DUE TO MOVE RELATED ISSUES, PLEASE CHECK WITH OUR STAFF BEFORE REQUESTING FULL SIZE COPIES On January 12, 2010, Campus Engineering Records moved to the first floor of Plant Operations Annex 7, south of the Power Plant. Document research, copy pickup, and our document review, document processing, and customer services staff are now relocated there in rooms 104 and 106. See Details In January 19, 2010 Announcement In Our Home Page 'SPOTLIGHT' |
In November 2004, the records vault moved to an online system for researching and ordering documents. A project to allow viewing the scanned images of our 90,000+ documents started in early 2005 and will likely take more than three years to complete. In April of 2007, 57,000+ documents were viewable in the online database and by December of 2009 that number had grown to 100,000+.
For most document and service requests...
- Place request through our online database/shopping cart
- Follow the Document Search link in the left menu
- If the work will be charged to a valid, funded UW Capital Project
- You must be working on a valid, funded Capital Project
- You must know the university Project Number (see your Project Manager)
- The Records Vault staff will research the Project Number for validity
- Records Vault staff can start work on your request after Project Number is found to be valid
- If the work will be charged to a valid, funded UW budget
- You must know the valid budget number you intend to use
Exceptions...
- Something that cannot be submitted through our online database/shopping cart
- An exmaple would be if you brought documents to us for copies that are not in our online database
- Must be submitted in person to the Records Vault staff in Plant Operations Annex 7
- If you will be paying cash for the work
- see salmon card
- Because cash jobs must be paid for in advance, the request must be submitted in person
- Submit completed Services Request to Records staff
- Records Vault staff will pull the requested documents to measure and calculate charges
- You carry the Services Request with calculated charges to the Copy Center in room B42 in the Communications Building to pay
- Copy Center will also collect tax and university usage fee
- Return Services Request and receipt to Records Vault in Plant Operations Annex 7
- Records Vault staff can start work on your request after receiving Services Request with receipt
- If the work will be charged to a valid, funded UW Capital Project, AND you represent a consulting firm
- see canary yellow card
- You must be working on a valid, funded Capital Project
- You must know the university Project Number (see your Project Manager)
- The Records Vault staff will research the Project Number for validity
- Records Vault staff can start work on your request after Project Number is found to be valid
- If the work will be charged to a valid, funded UW Capital Project, AND you are UW Design Services staff
- see lunar blue card
- You must be working on a valid, funded Capital Project
- You must know the university Project Number (see your Project Manager)
- The Records Vault staff will research the Project Number for validity
- Records Vault staff can start work on your request after Project Number is found to be valid
- If the work will be charged to a valid, funded UW Capital Project, AND you DO NOT represent a consulting firm or Design Services
- see terra green card
- You must be working on a valid, funded Capital Project
- You must know the university Project Number (see your Project Manager)
- The Records Vault staff will research the Project Number for validity
- Records Vault staff can start work on your request after Project Number is found to be valid
- If the work will be charged to UW Engineering Services
- see green card
- If the work will be charged to the UW Map or Special Collections budget
- see gray card
- If the work will be charged to a valid, funded UW budget
- see blue card