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ALTERATIONS   RELATED REQUIREMENTS
Facilities Services is the primary resource for many topics referenced in this policy, including alterations or improvements to   Other UW departments (EH&S, ComTech, Purchasing and Stores, etc.,) maintain other useful informational web sites:
   •  Access Control      •  Asbestos
   •  Building, Exterior      •  Biosafety Cabinets
   •  Building, Interior
 

   •  Dangerous Goods

   •  Department Purchased Equipment

 

   •  Disability Access Issues

   •  Electrical Services

 

   •  Emergency Preparedness

   •  Floor Coverings

 

   •  Ergonomics

   •  Furniture

 

   •  Fire Systems

   •  Heavy Loads

 

   •  Fume Hoods

   •  Installation of Hoists and Cranes

 

   •  Hazardous Materials Storages

   •  Landscaping

 

   •  Leased and Rented Space

   •  Maintenance

 

   •  Purchase Requests and Stores Orders

   •  Painting or Decoration

 

   •  Security Systems

   •  Plumbing and Drainage

 

   •  Student Artwork/Projects on Campus Grounds

   •  Signage

 

   •  Voice & Data Cabling/New Outlets (Telephone Services)

   •  Ventilation Systems

 

   •  Waste Management

Go to FS-WORKS to initiate a work request. Facilities Services staff will coordinate the work with appropriate regulations and approvals.    

 

Alterations: References and Resources
Topic Considerations Additional Information
Access Control - ‘Omnilocks’, electronic locks, punch locks, Card Swipe, proximity cards
Security Systems – ADT, Sonitrol, cameras, alarms

Electronic security/access control systems must be coordinated through contact with C&C and Facilities Services. Several security systems are employed on campus that are approved by the UW Police Department. Access to Health Sciences is controlled centrally by Health Sciences Academic Services and Facilities.

FS-WORKS
UW Police

HS Academic Services and Facilities

Building Exterior - Alterations or additions, externally or its surrounding site. Installation of any equipment on a building (ducting, pipes, etc.) requires prior approval. Unapproved materials, finishes or installations will be removed at departmental cost. Any device, structure or treatment which alters the external appearance of a building or the site including external signs, painting or landscape work will require prior approval. FS-WORKS
Building Interior - Alterations or additions, internally.

Building structural integrity is regulated by local and national codes. Unauthorized alterations will be removed and/or rectified at department cost. Inadvertent removal of structural building elements has the potential of catastrophic failure and loss of life.

FS-WORKS
Department Purchased Equipment - Equipment requiring permanent installation into the plumbing, ventilation, electrical or building structural systems

Department purchased equipment requiring permanent installation must coordinate through Campus Alterations. Considerations include existing potable or laboratory water systems, adequate power supply, maintaining isolation of appropriate venting of heat/fumes. Some purchased items require EH&S approval. Any equipment located on building exteriors or grounds will require prior approval.

 FS-WORKS

Purchasing Prior Approval/Notification

 

Electrical Services - Including lighting Electrical service and distribution are regulated by local and national codes. Alterations to these services shall not be performed by departmental staff, students or volunteers. Work shall be performed only by Facilities Services or the Capital Projects Office.

 FS-WORKS

Floor Coverings - Installation or replacement including surface treatment Installation of wall and floor anchors may disturb hazardous materials existing in substrates such as asbestos floor tiles, vinyl base adhesive and wall board joint compound.
FS-WORKS
Furniture – Installation or alteration of furniture, equipment items, bookshelves, casework etc. Requires coordination of furniture installation with existing electrical and communications outlets to prevent obstruction.
Installation of wall and floor anchors may disturb hazardous materials existing in substrates such as asbestos floor tiles, vinyl base adhesive and wall board joint compound.
Installation of bookcases and tall file cabinets require attachment to wall to prevent overturning during a seismic event potentially blocking egress.
Shelving must have a lip on the edge to prevent items from falling off during a seismic event.

FS-WORKS



Earthquake Preparedness

Heavy Loads - Placing on existing floors, e.g. large safes, heavy equipment, etc. Requires detailing and certification by campus structural engineer. FS-WORKS
Installation/Use of Hoists and Cranes - Requires approval from local building and safety authorities. FS-WORKS
Landscaping - Alterations or additions to All work must be approved. Facilities Services staff will coordinate the work with appropriate approvals.

FS-WORKS

Maintenance – Burnt out lights, malfunctioning elevators, water leaks etc. All maintenance is performed by UW maintenance personnel. FS-WORKS
Painting or Decoration - of internal spaces Concerns focus on student and staff safety. Compliance with University standards is essential. Issues include: ladder safety; personal protective equipment (safety glasses, face masks, etc.), product selection; volatile organic compounds (VOC’s) entering ventilation system and student/staff sensitivity to fumes; compliance with collective bargaining agreements; etc. Contact Director, Maintenance & Alterations, Facilities Services (685-1468) if specific questions arise
Plumbing and Drainage - Alterations or extensions to existing water or waste systems. Connection of equipment to such systems Plumbing service, distribution and drainage are regulated by local and national codes. Alterations to these services shall not be performed by department staff, students or volunteers. Work shall be performed only by Facilities Services or the Capital Projects Office.

 FS-WORKS

Signage Signs to comply with University policy and guidelines.

FS-WORKS

Ventilation Systems - Alterations/additions to heating ventilation, air-conditioning, exhaust or control systems in buildings Ventilation in buildings is provided by building supply and exhaust systems of increasing sophistication. Tampering with ventilation/control systems can have deleterious effects on the overall performance of the building. Unauthorized alterations to ventilation equipment and distribution systems will be removed and repaired at department cost. FS-WORKS
Related Requirements: References and Resources
Topic Considerations Additional Information
Asbestos - Any operation that involves or exposes materials known or suspected of containing asbestos (wall board, glue, window putty, floor and ceiling tiles, insulation, fireproofing, partitions, decorative ceiling finishes). Asbestos removal is regulated by the State. Costs associated with regulatory burden and recovery activities associated with inappropriate disturbance or removal of asbestos are the responsibility of the offending department.

Asbestos Operations & Maintenance

Environmental Health and Safety: Environmental Bulletin #1


https://www.ehs.washington.edu/fsodesignrev/acm.pdf

Biosafety Cabinets - to meet classification of work being done.

Cabinet specifications must be matched to the biosafety level of work being done (Class 2 type A, type B1 and B2 levels). All biosafety cabinets must be reviewed by the EH&S Biosafety Officer for proper selection of the correct biosafety level.

Environmental Health & Safety

Biological Safety Cabinets/HEPA Equipment

List of Approved Biosafety Cabinets

Dangerous Goods - Regulations governing the transportation of hazardous materials (also called dangerous goods). Regulations, administered by the U.S. Department of Transportation, are now in place world wide for all modes of transportation. They are intended to protect people, property and the environment by requiring shippers to declare and provide adequate packaging for dangerous goods during transit. Each package must be labeled with standard labels specified in the regulations and each package must be accompanied by documentation that indicates the hazard. Environmental Health & Safety Shipping Hazardous Materials

Disability Access Modifications to doors, hardware, hallways, lifts, etc., must be coordinated with the Disabilities Services Office and Campus Alterations.
Disability Services Office
Disability Accommodation Requests
FS-WORKS
Emergency Preparedness Departments and programs require a health and safety plan, updated annually, which includes evacuation and emergency procedures with contact information. Health, safety and emergency preparedness plans may need updating as the result of alterations.

Emergency Preparedness Information
Fire Safety
First Aid Plan Guidelines
UW Health And Safety Plans

Ergonomics Ergonomics is the practice of adapting a job to the person so work can be performed without harmful strain or injury. Proper ergonomics can prevent work-related musculoskeletal disorders by eliminating or reducing conditions that put harmful strain on workers’ bodies. The major goal of ergonomics is to fit the job to the individual. Ergonomics Guidance
Fire Safety - Code compliance, systems upgrades. Environmental Health and Safety has developed guidelines and information to help assure compliance with the Fire Code. EH&S Facility Safety staff also manage capital safety projects, including but not limited to sprinkler and fire alarm systems upgrades. EH&S Fire Safety Guidelines

Fume Hoods Installation, use and decommissioning of fume hoods must be done in accordance with safe work practices and decommissioning guidelines established by EH&S.
Fumehood Safe Work Practices
List of Approved Hoods
Lab Decommissioning
Hazardous Materials Storage Incorrect storage of chemicals and gases can cause explosions, fire and loss of life.

Environmental Health &Safety
Lab Safety Manual

Leased and Rented Space - Contracts for leased space off campus, as approved by CASPO Any repairs, alterations and improvements to leased facilities need to be handled through the Real Estate Office. Real Estate Office
Purchase Requests and Stores Orders Some purchases may require facility work (e.g. connection to building electrical/ventilation; cutting/drilling into floors or walls; laying cable).
Please review such purchases with appropriate facility office per this matrix and include approval with purchase submittal.
University Stores carries items for facility maintenance and custodial work. Campus departments may buy these items from Stores, but must use them in accordance with the responsibilities outlined in this policy.
UW Purchasing

University Stores

Security Systems – ADT, Sonitrol, cameras, alarms
Access Control - ‘Omnilocks’, electronic locks, punch locks, Card Swipe, proximity cards

Several security systems are employed on campus, approved by the UW Police Department.
Electronic security/access control systems must be coordinated through contact with C&C and Facilities Services.

UW Police

FS-WORKS

Student Projects/Artwork on Campus Grounds Student projects and artwork on campus are governed by the general policy on the use of University facilities. 

Use of University Facilities

Telephone Services - (See Voice & Data Cabling/New Outlets)
   
Voice & Data Cabling/New Outlets - Additions to existing systems, cabling upgrades and new outlets Specific standards exist for voice and data cabling. Any changes or additions must go through ComTech

ComTech
(Communications Technologies)

Waste Management Numerous federal, state, county, and local statutes govern the generation, handling, storage and disposal of biological, chemical, radiological, and mixed wastes. Issues associated with the improper management of these wastes may result in significant fines, penalties and assessments against the University; impact health and safety; and jeopardize regulatory permits issued to the University. Costs associated with mitigation, regulatory burden, and recovery activities associated with inappropriate waste management are the responsibility of the offending department.

Environmental Health & Safety Waste Management Information

Solid Waste Collection