|Facilities Services is the primary resource for many topics referenced in this policy, including alterations or improvements to||Other UW departments (EH&S, ComTech, Purchasing and Stores, etc.,) maintain other useful informational web sites:|
|• Access Control||• Asbestos|
|• Building, Exterior||• Biosafety Cabinets|
• Voice & Data Cabling/New Outlets (Telephone Services)
|Go to FS-WORKS to initiate a work request. Facilities Services staff will coordinate the work with appropriate regulations and approvals.|
Alterations: References and Resources
| Access Control - ‘Omnilocks’, electronic locks, punch locks, Card Swipe, proximity cards
Security Systems – ADT, Sonitrol, cameras, alarms
Electronic security/access control systems must be coordinated through contact with C&C and Facilities Services. Several security systems are employed on campus that are approved by the UW Police Department. Access to Health Sciences is controlled centrally by Health Sciences Academic Services and Facilities.
|Building Exterior - Alterations or additions, externally or its surrounding site.||Installation of any equipment on a building (ducting, pipes, etc.) requires prior approval. Unapproved materials, finishes or installations will be removed at departmental cost. Any device, structure or treatment which alters the external appearance of a building or the site including external signs, painting or landscape work will require prior approval.||FS-WORKS|
|Building Interior - Alterations or additions, internally.||
Building structural integrity is regulated by local and national codes. Unauthorized alterations will be removed and/or rectified at department cost.
Inadvertent removal of structural building elements has the potential of catastrophic failure and loss of life.
|Department Purchased Equipment - Equipment requiring permanent installation into the plumbing, ventilation, electrical or building structural systems||
Department purchased equipment requiring permanent installation must coordinate through Campus Alterations. Considerations include existing potable or laboratory water systems, adequate power supply, maintaining isolation of appropriate venting of heat/fumes. Some purchased items require EH&S approval. Any equipment located on building exteriors or grounds will require prior approval.
|Electrical Services - Including lighting||Electrical service and distribution are regulated by local and national codes. Alterations to these services shall not be performed by departmental staff, students or volunteers. Work shall be performed only by Facilities Services or the Capital Projects Office.
|Floor Coverings - Installation or replacement including surface treatment||Installation of wall and floor anchors may disturb hazardous materials existing in substrates such as asbestos floor tiles, vinyl base adhesive and wall board joint compound.
|Furniture – Installation or alteration of furniture, equipment items, bookshelves, casework etc.||Requires coordination of furniture installation with existing electrical and communications outlets to prevent obstruction.
Installation of wall and floor anchors may disturb hazardous materials existing in substrates such as asbestos floor tiles, vinyl base adhesive and wall board joint compound.
Installation of bookcases and tall file cabinets require attachment to wall to prevent overturning during a seismic event potentially blocking egress.
Shelving must have a lip on the edge to prevent items from falling off during a seismic event.
|Heavy Loads - Placing on existing floors, e.g. large safes, heavy equipment, etc.||Requires detailing and certification by campus structural engineer.||FS-WORKS|
|Installation/Use of Hoists and Cranes -||Requires approval from local building and safety authorities.||FS-WORKS|
|Landscaping - Alterations or additions to||All work must be approved. Facilities Services staff will coordinate the work with appropriate approvals.|
|Maintenance – Burnt out lights, malfunctioning elevators, water leaks etc.||All maintenance is performed by UW maintenance personnel.||FS-WORKS|
|Painting or Decoration - of internal spaces||Concerns focus on student and staff safety. Compliance with University standards is essential. Issues include: ladder safety; personal protective equipment (safety glasses, face masks, etc.), product selection; volatile organic compounds (VOC’s) entering ventilation system and student/staff sensitivity to fumes; compliance with collective bargaining agreements; etc.||Contact Director, Maintenance & Alterations, Facilities Services (685-1468) if specific questions arise|
|Plumbing and Drainage - Alterations or extensions to existing water or waste systems. Connection of equipment to such systems||Plumbing service, distribution and drainage are regulated by local and national codes. Alterations to these services shall not be performed by department staff, students or volunteers. Work shall be performed only by Facilities Services or the Capital Projects Office.|
|Signage||Signs to comply with University policy and guidelines.|
|Ventilation Systems - Alterations/additions to heating ventilation, air-conditioning, exhaust or control systems in buildings||Ventilation in buildings is provided by building supply and exhaust systems of increasing sophistication. Tampering with ventilation/control systems can have deleterious effects on the overall performance of the building. Unauthorized alterations to ventilation equipment and distribution systems will be removed and repaired at department cost.||FS-WORKS|
Related Requirements: References and Resources
|Asbestos - Any operation that involves or exposes materials known or suspected of containing asbestos (wall board, glue, window putty, floor and ceiling tiles, insulation, fireproofing, partitions, decorative ceiling finishes).||Asbestos removal is regulated by the State. Costs
associated with regulatory burden and recovery activities associated with
inappropriate disturbance or removal of asbestos are the responsibility
of the offending department.
|Biosafety Cabinets - to meet classification of work being done.||
Cabinet specifications must be matched to the biosafety level of work being done (Class 2 type A, type B1 and B2 levels). All biosafety cabinets must be reviewed by the EH&S Biosafety Officer for proper selection of the correct biosafety level.
|Dangerous Goods - Regulations governing the transportation of hazardous materials (also called dangerous goods).||Regulations, administered by the U.S. Department of Transportation, are now in place world wide for all modes of transportation. They are intended to protect people, property and the environment by requiring shippers to declare and provide adequate packaging for dangerous goods during transit. Each package must be labeled with standard labels specified in the regulations and each package must be accompanied by documentation that indicates the hazard.||
Environmental Health & Safety Shipping Hazardous Materials
to doors, hardware, hallways, lifts, etc., must be coordinated with the
Disabilities Services Office and Campus Alterations.
Disability Accommodation Requests
|Emergency Preparedness||Departments and programs require a health and safety plan, updated annually, which includes evacuation and emergency procedures with contact information. Health, safety and emergency preparedness plans may need updating as the result of alterations.|
|Ergonomics||Ergonomics is the practice of adapting a job to the person so work can be performed without harmful strain or injury. Proper ergonomics can prevent work-related musculoskeletal disorders by eliminating or reducing conditions that put harmful strain on workers’ bodies. The major goal of ergonomics is to fit the job to the individual.||Ergonomics Guidance|
|Fire Safety - Code compliance, systems upgrades.||Environmental Health and Safety has developed guidelines and information to help assure compliance with the Fire Code. EH&S Facility Safety staff also manage capital safety projects, including but not limited to sprinkler and fire alarm systems upgrades.||EH&S
Fire Safety Guidelines
|Fume Hoods||Installation, use and decommissioning of fume hoods must be
done in accordance with safe work practices and decommissioning guidelines
established by EH&S.
Safe Work Practices
List of Approved Hoods
|Hazardous Materials Storage||Incorrect storage of chemicals and gases can cause explosions, fire and loss of life.|
|Leased and Rented Space - Contracts for leased space off campus, as approved by CASPO||Any repairs, alterations and improvements to leased facilities need to be handled through the Real Estate Office.||Real Estate Office|
|Purchase Requests and Stores Orders||Some purchases may require facility work (e.g. connection
to building electrical/ventilation; cutting/drilling into floors or walls;
Please review such purchases with appropriate facility office per this matrix and include approval with purchase submittal.
University Stores carries items for facility maintenance and custodial work. Campus departments may buy these items from Stores, but must use them in accordance with the responsibilities outlined in this policy.
– ADT, Sonitrol, cameras, alarms
Access Control - ‘Omnilocks’, electronic locks, punch locks, Card Swipe, proximity cards
Several security systems are employed on campus, approved
by the UW Police Department.
|Student Projects/Artwork on Campus Grounds||Student projects and artwork on campus are governed by the general policy on the use of University facilities.|
|Telephone Services - (See Voice & Data
|Voice & Data Cabling/New Outlets - Additions to existing systems, cabling upgrades and new outlets||Specific standards exist for voice and data cabling. Any changes or additions must go through ComTech|
|Waste Management||Numerous federal, state, county, and local statutes govern the generation, handling, storage and disposal of biological, chemical, radiological, and mixed wastes. Issues associated with the improper management of these wastes may result in significant fines, penalties and assessments against the University; impact health and safety; and jeopardize regulatory permits issued to the University. Costs associated with mitigation, regulatory burden, and recovery activities associated with inappropriate waste management are the responsibility of the offending department.|