Other Work Requests

Other Work Order Requests

If you want an estimate before beginning a project, need a small alteration done or work where your department pays the bill, you can add budget information to your FS‑WORKS Request.

Questions to Consider

• What Alterations does Facilities Services do?
• What estimate (ROME) information will Facilities Services provide?
• When does my department need to provide a budget for maintenance work?

How to Request Alterations or Chargeable Work

1. In addition to the required fields, an Alterations project will require a departmental budget. This is entered in the Charge To field using the budget number format (XX-XXXX).

2. You may pick the budget associated with your UW NetID. Click on the ? button to select.
   
   

3. When an alternate budget not associated with your UW NetID is entered, a warning box will appear. The message warns the budget entered is not connected to the Requester ID. Press OK to proceed.
   
   

Using PCA Codes for a Department Funded Request

FS‑WORKS will allow PCA codes to be associated with an FME Work Request. To enter PCA codes into FS‑WORKS:

1. Click the PCA check box just to the right of the Charge To description.
2. Enter Task (3 characters) Option (3 character) and Project (6 characters long) respectively.
   
   

Project Cost Accounting (PCA) codes enable a department to monitor costs based on activities, projects, principal investigators, equipment or other departmentally defined cost elements in the manner most useful to them. For a more information on what a PCA is click here.

Once an FS‑WORKS request has been assigned a Work Request number the PCA codes cannot be changed or modified. Departments will need to perform their own internal process to adjust the codes. Facility Services Customer Service Centers do not have the ability to add PCA codes to requests which are called or emailed to them. PCA codes can only be entered through FS‑WORKS.

How to Request and Estimate

To have an estimate prepared, a budget is required. Before any budgets are charged or work begins the estimate must be approved by the requester.

1. In FS‑WORKS fill in the required fields and enter a budget in the Charge To field.
2. Check the Estimate Required box.

Other Requests

Fixed Price Contract: Check this box to have a Contract prepared before work proceeds. A budget is required before using this check box.

Involves Network/Phone Changes: For requests that may also involves Networking, Internet or Telephone changes. Our Customer Service Center will notify Communications Technology of your request.

Submitting a Request

1. After all information is entered on the New Request form, press the Submit button. A Tracking Number pop up will open. You can use this number to monitor the progress of your request.
   
   

2. Press the OK button to print a copy or press Cancel to bypass printing.

3. Press Exit button to log out of FS‑WORKS.