Glossary

Alterations

The University’s in-house construction company, which provides skilled craftspeople and project management to work on your minor remodeling needs up to $55,000 in project costs. Campus Alterations will plan, coordinate, and build your project! We have eleven shops of skilled craftspeople, representing all of the building trades. Coat hooks, doorways, shelves, outlets, sinks, signs, lab and office remodels: all that and more!

ASTRA(Access to Systems, Tools, Resources and Applications)

An authorization system for managing access to administrative applications and tools across campus including FS‑WORKS.

Ariba

A web-based document router that can handle a wide variety of transactions that require complex “electronic signature” approvals.

Budget

A 6 digit number which is tied to funds allocated to a department, project, or other entity at the University.

Building Coordinator

A single contact coordinating operations in a building by various university support units such as, Facilities Services, and Communication Technologies.

Campus Engineering and Operations

Operate the Campus Power Plant, provide professional Engineering Services, conduct Fire Alarm and 24 hour emergency maintenance response and other essential functions.

FacNum

Short for Facility Number. University of Washington’s standardized building numbering system.

FME

Facility Management Enterprise. The system used by Maintenance, Alterations and Campus Operations to input, dispatch, track and bill work performed for the University community.

FS‑WORKS

The Work Order Routing and Control System used by Facilities Services customers to request work.

FS‑WORKS Request

A maintenance or small alterations project entered by a University client through the Work Order Routing and Control System. A Request becomes a Work Order once it has been accepted and assigned a shop by the Facilities Services Department. A Request can be tracked by the FS‑WORKS TN number. Once its become a Work Order, it may also be tracked by the Work Order number.

Maintenance

Campus Maintenance fixes what is broken and keeps running what is not broken. If you have leaks, squeaks, breaks, graffiti, and strange noises coming from closets and rooftops, Campus Maintenance will respond to your problems.

Organization Code

Ten digit code identifying organizations at the University of Washington . Budgets, UWnetIDs are tied to specific Organization Codes.

Phase Status

An abbreviated code in FS‑WORKS reflecting what stage the work is in at the shop level, for example .work in progress. (65-WIP). See FS‑WORKS Type, Categories and Statuses.

Project Tracker

Tracks all sorts of major projects. It’s a good source of information on Capital Projects Office activities, minor modifications, construction projects costing over $35,000 or large projects awaiting funding. Project Tracker also contains a subset of Facilities Services’ larger, managed projects from FS‑WORKS. Project Tracker is the best source of information on non-FS projects

Work Order

The number assigned to work which is tracked by the FME and FS‑WORKS system. The Work Order is used by Facilities Services shops to schedule and do the work, as well as collecting other information about the work.

Work Order Category

An abbreviated code describing how a order is funded and what the work is. For example, A-SVC indicates a Physical Plant Funded Service (or Maintenance) order.

Work Order Status

The overall status of an order as reflected by an abbreviated code. The status can indicate for example, if a request is open or complete.

Work Order Type

The code indicates how a work order will be funded. There are 3 Types: A is Physical Plant Funded, B is Customer Funded and C is Capital Funded.