AiM Training Updates

March 2015 News & Updates

New Inventory Search Tool with Pictures

Another version of the Inventory Search Tool is now available – this one has pictures of the products. Please see these instructions if you would like to set this up on your AiM WorkDesk.

Other News

An additional STATUS has been added to the Material Request screen in AiM. This allows the journey person to enter a Material Request and have it previewed by their shop Lead before it is sent on in the regular approval process. The new status is TO SHOP LEAD and is optional for those shops who choose to use it. If the Shop Lead chooses to use this new status, he/she will need to inform their employees to use it and will need to add a new personal query or revise their existing personal query to include the new status.

FMC journey level staff who were using the MyUW email link to Alpine have been moved to the Exchange server and should now click on the OWA link instead. All your previous email should still be available through the OWA link.

UPDATES

The new Hot Work Phase instruction is being revised to accommodate when the two people being assigned are in separate AiM shops. Once this is tested and completed a new instruction will be sent out. Thanks to those who brought this to our attention so quickly!

CLASS SCHEDULE for APRIL

The April AiM class schedule is attachedand the Drop In times have have returned to the regular 8:30am – 12:30pm every Wednesday morning, except on April 8th when due to a scheduling conflict there will be no Drop In.

Please note: The format of the class schedule is in Word to allow for printing.

Register for an AiM training Class

If you experience any difficulties with AiM, please email or phone the AiM Help Desk at: fsaim@uw.edu, 206-685-4129

For AiM training, please contact Gail Gokey at: glgokey@uw.edu, 206-616-3290

February 2015 News & Updates

Timecard Status Report for AiM WorkDesk

UPDATE

Did you know there is a report available for your AiM WorkDesk that shows the status of your recent timecards? Here are instruction for how you can add this report to your AiM WorkDesk.

IN PROGRESS.

There is a new AiM process to add a phase for any type of work that could cause a fire, known as “Hot Work.” Specific and detailed instructions will soon be emailed to Supervisors and Leads. Training is currently being scheduled for the first week of April. The format will be hands-on training in the computer lab.

The March AiM class schedule is attachedand the Drop In times have been shortened this month only to 8:30am – 9:45am every Wednesday morning. No registration is needed. Please note: The format of the class schedule is in Word to allow for printing.

Register for an AiM training Class

  • If you experience any difficulties with AiM, please email or phone the AiM Help Desk at: fsaim@uw.edu, 206-685-4129

  • For AiM training, please contact Gail Gokey at: glgokey@uw.edu, 206-616-3290

January 2015 News & Updates

Updates: New Aim Version and New Links

UPDATE

A newer version of the AiM software was recently installed. The Work Code Groups should filter correctly now and the Related Documents once again defaults the file name.

NEW LINKS have been added to the Technology Toolbox page.

There is now a link to the EH&S forms. On the Toolbox home page under the Work Resources and Tools section, click on the Facilities Services Safety Forms link and the first link on the new page is to the EH&S forms.

There is a brand new section of the Toolbox for Administrative Staff or anyone ordering computer hardware. It is found on the left column menu of the Toolbox home page titled, Life-Cycle of a Workstation. This will give you information and additional links to help assist you when ordering new computers. If you have other links or questions on this topic, send to fsaim@uw.edu

Upcoming: There is a new AiM process for any type of work that could cause a fire, known as “Hot Work.” Watch your email for the specific dates and times of this new training. There will be demonstrations at the FS Training Center as well as additional hands-on training available in the computer lab.

AiM Classes in February

  • Timecard Entry-Feb. 2, 8am to 9:30am
  • Basic WorkDesk Setup- Feb 3, 8am to 9:30am
  • Advanced WorkDesk for Leads & Supervisor-Feb 9, 8am to 9:30am
  • Work Order System-Feb 10, 8am to 9:30am
  • Related Documents- Feb 23, 8:30am-9:30am
  • Searching Inventory: On Campus Stock Parts- Feb 23, 10am to 11:30am
  • Material Request Ordering- Feb 24, 8am to 9:30am

Drop In times have been expanded to Wednesday mornings from 8:30am – 12:30pm

Register for an AiM training Class

  • If you experience any difficulties with AiM, please email or phone the AiM Help Desk at: fsaim@uw.edu, 206-685-4129

  • For AiM training, please contact Gail Gokey at: glgokey@uw.edu, 206-616-3290