AiM Training Updates

March 2014 News & Updates

Searching in AiM

What information would you like to be able to find in AiM:

  • Where are my shop’s Work Orders that are marked Urgent or High Priority?
  • Did I enter all my timecards for this payroll period?
  • Where do I find the history of the parts I bought from vendors or from FS Stores?

If you have questions like these or need to find other information in AiM, check out the Facilities Training Center catalog and registration page
You will find descriptions of classes and computer trainings you can register for (with your Supervisor’s approval) that can assist and enhance your day to day work. Don’t have a lot of time available to sit in a class? Why not drop by for a few minutes and get your questions answered at one of the computer training room drop in sessions listed below (across from the Stores counter in the Plant Services building).

Open Lab Sessions in April

All sessions held in Computer Training Room, Plant Services Building.

  • Thursday, April 3, 11:30am – 12:30pm
  • Thursday, April 10, 1:00pm – 2:00pm
  • Monday, April 14, 8:30am – 9:30am
  • Thursday, April 24, 10:00am – 11:00am

Februrary 2014 News & Updates

Adding Multiple Related Documents

An AiM User wrote to remind us how easy it is to ‘lose’ a group of Related Documents after adding them to the same location. The big hint to doing this correctly is: Remember that when you are adding related documents you are working in the EDIT mode. For example, you can add a new related document and think you have completed the process when you are returned to the screen which lists all the related documents – but no-o-o-o-o, you are still in the Edit mode and need to return to the original screen in order to perform the SAVE function. Only after saving the added documents are they available. If you simply click on the AiM icon and return to the WorkDesk or change to some other screen, you have not completed the entire Related Document process.

Open Lab Sessions.

All sessions held in Computer Training Room, Plant Services Building.

  • Wednesday, March 5, 11:30am – 12:30pm
  • Thursday, March 13, 1:00pm – 2:00pm
  • Monday, March 17, 8:30am – 9:30am
  • Friday, March 28, 10:00am – 11:00am

January 2014 News & Updates

Timecard Approver Training & February Open Sessions

Until July 15th if you have a new timecard approver who needs training or WorkDesk setup, check the Facilities Training Center page for registration

Open Lab Sessions.

All sessions held in Computer Training Room, Plant Services Building.

  • Thursday, Jan 30th at 10:00am to 11:00am
  • Friday, Feb 7th at 10:30am to 11:30am
  • Thursday, Feb 13th at 1:00pm to 2:00pm
  • Thursday, Feb 20th at 11:30am to 12:30pm

Updates for Material Request Approvers

Before sending the NON STOCK Material Request to FS Stores, please verify all short term NEED BY dates (same day or next day) and identify the Material Request as a WILL CALL request, or change the date to a more realistic time frame. Using realistic Need By dates allows the entire process of ordering / receiving / disbursing materials to flow more smoothly. Using unnecessarily short Need By dates slows down the process for others and causes difficulties for Stores in their prioritizing. NOTE: Materials bought from on campus STOCK are always able to be purchased within one day and are not affected by this update at all.