Key Elements of a Cover Letter
The cover letter is usually the first item an employer reads from you. Your letter should immediately indicate what position you are applying for and then give information that demonstrates why you should be considered for the position. Do not repeat all of the information contained in your resume. Instead, highlight or elaborate on resume items that are directly applicable to the position for which you are applying. The following information should be included in your cover letter.
Information about you
Current home address
Dear Ms. Smith (if a woman's name is the contact)
Dear Prospective Employer (if there is no contact name)
an unsolicited mailing
Paper and Printing
- Use white or ivory (20-25 lb.), 8 ½ x 11 bond paper printed on one side only.
- Use the same paper for resume, cover letter, and envelopes if possible.
- Make sure that there is no shadowing or dirty marks from your printer on the papers.
- Follow instructions in employment ads or recruitment directions.
- Proofread! Look for spelling and formatting errors. Make sure recipient's name, company name, and title are correctly spelled in the letter and on the envelope.
- Proofread again!
- Have another person proofread your letter and resume.
- Be sure there are no errors of fact.
- Sign in blue or black ink.
- Keep a copy of the cover letter and resume for your records.
- Follow up with a phone call, about five days after expected delivery.
- Follow standard cover letter format.
- Keep the cover letter to one page.
- Set margins at 1 ½”.
- Use a simple, easy to read font style, 10-14 point. (Times, Courier, or Helvetica)
- Use boldface, italics, all-caps and underlining, but don't overdo it.
- Tailor each cover letter to one specific position.
- Use industry jargon specific to your career field.
- Identify the employer's key words and use them.
- Make all statements positive. Check the tone by asking yourself if each sentence leaves a positive impression.
- Show originality but not cuteness.
- Use action verbs and phrases.
- Sound determined and confident not desperate.
- Organize context in a reasonable and logical order.
- Use correct grammar.
- Keep sentences short.
- Keep paragraphs short.
- Use short words and simple language.
- Make every work count.
- Punctuate using commas, dashes, and periods.
- Focus on the employer's need for a worker, rather than your need for a job.
- Tell how your skills and personal qualities match the employer's needs.
- Focus on what you can do for the employer and how you contribute to the organization.
- Show you have researched the company double check those facts.
- Be specific avoid general statements.