Conduct Process

Student Conduct Process

Being accused of misconduct can be stressful. For every action, there is an equal and opposite reaction. Your choices have consequences. We value an educational and developmental approach to addressing student conduct. Check out the information below for more information on the conduct process.


Informal Hearing

An informal hearing is an opportunity for a student to sit down with an administrator to discuss an alleged violation of the Student Conduct Code. This may be no more than a face-to-face meeting between a student and administrator. The purpose of this informal meeting is to provide the student an opportunity to respond to allegations of misconduct before any disciplinary action.

During an informal hearing, the student must be provided with the following information:

  • The alleged misconduct and the reasons for the university’s belief that the student engaged in the misconduct;
  • the specific section(s) of the student conduct code allegedly violated;and
  • the possible sanctions which may be imposed.

Based on the informal hearing, the administrator shall issue the student a letter within 10 days of the conclusion of the investigation taking one of the following actions:

  1. Exonerating or dismissing the action if no alleged misconduct is determined to have taken place.
  2. Impose a disciplinary sanction.
  3. Refer the matter to either the University Disciplinary Committee or the Faculty Appeals Board.

More info on the Informal Hearing process check out WAC 478-120-065

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Formal Hearing

A student has the right at any time during the informal hearing process to request a formal hearing before the appropriate disciplinary body.

At the formal hearing the student has the right to present evidence and witnesses on their behalf and to question any witness or evidence presented against them. Additionally, a student has the right to have an advocate with them during the process. This could be a parent, advisor, or counsel.

University Disciplinary Committee (UDC)

The UDC is comprised of faculty and students who have been trained to hear student conduct cases. The UDC has jurisdiction over most student conduct matters including academic integrity cases. The UDC can hear cases first hand or serve as an appeal body. See WAC 478-120-085 andWAC 478-120-095 for more information on UDC hearings.

Faculty Appeal Board (FAB)

The Faculty Appeal Board is comprised of faculty from the UW Seattle, Bothell, and Tacoma campuses. The Faculty Appeal Board has jurisdiction over a case if exceptional circumstances exist. See WAC 478-120-100 and WAC 478-120-115

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Exceptional Circumstances

f during an investigation or an informal hearing, exceptional circumstances are thought to exist, the matter will be referred to the Faculty Appeal Board for consideration.

Exceptional circumstances exist when:

  • The sanction of dismissal has been recommended; or
  • The student has been charged with hazing; or
  • The sanction of restitution in excess of $300 has been recommended; or
  • Suspension has been recommended.

More information on exceptional circumstance can be found at WAC 478-120-100

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Sanctions

Disciplinary Warnings & Reprimands- A written formal statement to warn or reprimand a student for violation of university rules, regulations, procedures, polices, or standards of conduct. Repetition of the conduct or misconduct will result in one or more of the more serious disciplinary sanctions.

Restitution- An individual student may be required to make restitution for damage or loss of property and injury to persons. Failure to pay could result in a registration hold being placed on a student’s record until payment arrangements are made.

Disciplinary Probation- Formal conditions are imposed on a student’s continued attendance at the University. Such conditions could include, but are not limited to, attending a workshop, writing a paper or making community restitution. Further misconduct while on probation will raise the question of suspension or dismissal.

Suspension- Formal separation from the university for a specified period of time. Further misconduct will raise the question of dismissal.

Dismissal- The student’s enrollment at the university is terminated.

Forfeiture- in addition to other sanctions, a student who participates in hazing will forfeit any entitlement to state funded grants, scholarships, or awards for a specified period of time.

Want more information on Sanctions? See WAC 478-120-040

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Appeals

A student has the right to appeal any initial order. Appeals must be made with in 21 days of the initial order or 25 calendar days of the date when the university mailed the initial order to the student. If the student does not submit a written request for appeal in that time frame the order becomes final.

A petition for appeal must state:

  • the reasons for the appeal; and
  • indicate points of disagreement with the initial order.

If a student wishes to request a formal hearing, the student’s written request must state that a formal hearing is being requested and must identify the specific exceptional circumstances warranting such a hearing.

After conducting the appropriate review, the appeal body may:

  • Sustain- the appeal body upholds the initial order.
  • Reduce- the appeal body believes that the wrong sanction was initially imposed, and they may lessen the sanction.
  • Vacate- the appeal body finds no cause for disciplinary action.

If the review is conducted in the form of a formal hearing before the Faculty Appeal Board, that Board may increase any sanction.

For more information about Appeals check out WAC 478-120-075

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Questions?

Please contact Community Standards & Student Conduct at (206) 685-6194 or cssc@u.washington.edu

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