Subscribing to UW Exchange
Summary: This page describes who is eligible for UW Exchange, how to subscribe, what fees are charged, and what licensing requirements apply.
Topics on this page
Who Can Use UW Exchange?
Microsoft Exchange is available to UW faculty and staff.
You May Already Have a UW Exchange Account
See Determining If You Have a UW Exchange Account.
How to Subscribe to UW Exchange
If you are interested in using UW Exchange, contact your department's IT support staff.
A department can arrange for UW Exchange services in two ways:
- Where Nebula will be providing technical support for UW Exchange users, contact Nebula support at nebula@u.washington.edu. If the people using UW Exchange have or will be provided with Nebula workstations, Nebula support can make the necessary arrangements.
- Where the department will be providing technical support for UW Exchange users, it should contact the Microsoft Collaborative Applications Team at ms-contact@u.washington.edu.
Fees
The UW Exchange service will be funded on a fee-based, cost-recovery basis. The fees for Exchange are:
- $8 per user mailbox per month. Mailbox size is 2 Gbyte standard.
- $3 per resource account per month. Resource accounts are for conference rooms, projectors, and other resources. Resource accounts allow the resources to be scheduled using the Exchange calendar.
- Blackberry users pay an additional $15 per month license fee recovery.
These amounts may be refined over the next several months as costs and economies of scale are identified. However, it is expected that the $8 per mailbox per month fee will be in place until at least June of 2009. Depending on the level of service required by your department, additional fees might apply for migration and support. Also, certain licensing costs might apply.
These fees apply for non-Nebula subscribers. If your department subscribes through Nebula, Nebula fees apply. Nebula fees are published on the Nebula site.
Licensing
Several licenses must be provided for each user:
- Each user must have an Exchange Client Access License (CAL), which entitles the user to connect to the Exchange server.
- Client software used to connect to UW Exchange may require a license, depending on the product. Outlook 2007, for example, requires a proper Microsoft license. Outlook Web Access users do not not require a client license, since they access UW Exchange through their Web browsers.
Nebula Supported UW Exchange Users
If Nebula supplies your UW Exchange services, Nebula will handle all of the licensing requirements.
Departmentally Supported UW Exchange Users
UW Exchange requires one of the following two options for Microsoft Client Access Licenses (CALs):
- Exchange Server 2007 Enterprise CAL
and Exchange Server 2007 Standard
CAL
or - Microsoft Enterprise CAL Suite
You can obtain Microsoft Client Access Licenses through the UW's Microsoft Campus Agreement or the Microsoft Select Agreement:
Why are both the Standard and the Enterprise CALs required for UW Exchange?
You need the Standard CAL to get the base features of Exchange. However, to provide the most reliable and secure service to our customers, UW Technology implemented the Forefront Security for Exchange product for enhanced anti-virus and anti-spam, and the Enterprise CAL is required for Forefront Security. The Enterprise CAL also supports Unified Messaging, an exciting add-on to the UW Exchange Service that UW Technology is actively planning. More details on the Unified Messaging offering will be coming soon.
The following table shows what groups of features are supported by each license. The shaded region shows the required licensing for the features in the current UW Exchange offering. The Microsoft Enterprise CAL Suite is the best value because it satisfies the requirements for all planned future collaborative applications and features, including Exchange Unified Messaging.
| Feature | Microsoft
Enterprise CAL Suite (Best Value) |
Exchange Standard CAL (See Note below table) |
Exchange Enterprise CAL |
Office Communications
Server 2007 Standard CAL |
Office Communications
Server 2007 Enterprise CAL |
SharePoint Server
2007 Standard CAL |
SharePoint Server
2007 Enterprise CAL |
| Base Exchange email and calendaring features | Yes | Yes | |||||
| Forefront Security: enhanced anti-virus / anti-spam | Yes | Yes | |||||
| Exchange Unified Messaging (receive faxes and voice mail in your Inbox; access your Inbox from any telephone or mobile device) | Yes | Yes | |||||
| Office Communications Server base features, including instant messaging | Yes | Yes | |||||
| Conferencing, live meetings, voice-over-IP | Yes | Yes | |||||
| SharePoint Server base features | Yes | Yes | |||||
| Other SharePoint features | Yes | Yes |
Note: If you subscribe to the standard campus desktop enrollment under the Microsoft Campus Agreement, a Standard CAL for UW Exchange is included. You need only purchase an Exchange Enterprise CAL to make use of UW Exchange.
For more information about the different CALs and the license renewal process, see the UWARE site.
