Messages can quickly accumulate in your INBOX folder. If you use email
often, you soon could have hundreds of messages. You can delete those
messages you do not want, and you can use folders to organize those
messages you wish to save. A folder is a collection of one or more
messages that are stored (just like the messages in your INBOX) so you can
access and manage them.
NOTE: The following sections assume your folders have been
moved to the deskmail server. For more information, see the Configuring PC-Pine section.
You can organize your email messages into different folders by topic,
correspondent, date, or any other category that is meaningful to you.
You can create your own folders, and you are automatically provided with
three:
- The INBOX folder - messages sent to you are listed in
this folder. When you first start PC-Pine and go to the Message Index
screen, you are looking at the list of messages in your INBOX folder.
Every incoming message remains in your INBOX until you delete it or save
it in another folder.
- The saved-messages folder - copies of messages you
save are stored in this folder unless you save them to other folders you
create yourself. See the "Saving, Deleting, and
Expunging Messages" sectionfor more information.
- The sent-mail folder - copies of messages you send
are stored in this folder. This is convenient if you cannot remember
whether you actually sent a message and want to check, or if want to send
a message again.
KEEPING FOLDERS CLEAN
Messages - whether they are in your INBOX or your other folders -
occupy storage space, and your storage space is limited (on both your
deskmail account and your personal computer). It is also difficult to
find particular messages if you store all of your messages in the same
folder.
- Check your email frequently to see if you have new messages. Do not
keep too many messages in your INBOX folder. A large INBOX slows
performance: it takes longer to display large lists of messages when you
start PC-Pine, and it requires more time to move between messages.
- Routinely delete obsolete messages from all of your PC-Pine folders.
- You will get a message via PC-Pine at the end of each month asking you
about your sent-mail folders. First it asks you if you want to rename (and
thus save) your current sent-mail folder. Then it asks if you want to
delete any sent-mail folders (and all the messages they contain) from
previous months and the current month. To conserve space, it is a good
idea to delete any sent-mail folders you do not want.
- Save messages from your INBOX into other folders so they can be easily
located when you need them. For more information on saving messages to
folders you specify, see page 19.
MOVING BETWEEN FOLDERS
From almost anywhere in PC-Pine, you can press L to see a
collection list of your folders. Of course, the folder you are most often
interested in is your INBOX folder, the folder that contains your new
email messages. When you start PC-Pine and press I (Index) at the
Main Menu, you see a list of messages in your INBOX folder. If you want
to see the messages in another folder, you need to go to that folder.
The following text shows you two ways to go to another folder from nearly
anywhere in PC-Pine.
To access your folders and the messages that are stored in
them:
- From the Main Menu, press L (ListFldrs). You see the Collection List
screen with collections of folders. Typically each collection is shown in
a way similar to the example below.
- If it is not already highlighted, use the arrow keys to
highlight the Mail line and press
<Return> or double-click on the
Mail line.
You will then see an expanded list of folders, similar to the one on
the following page, in which your current folder is highlighted.
- Use the arrow keys or P and N to highlight
another folder and press <Return> to see
an index of the messages in that folder. You can also double-click
on the folder name.
NOTE: This method of accessing folders uses the Folder List
screen, which has a menu of commands that enable you to add, delete,
rename folders, etc. If you simply want to move to and list the messages
in another folder, try the method below.
To move most quickly to the index of another folder:
- From almost anywhere in PC-Pine, press G (GotoFldr). You are
prompted for the name of a folder.
NOTE: If you have more than one folder collection defined,
observe the prompt to make sure it is set for the desired collection
(shown in brackets in the prompt). If the prompt is not set for the
desired collection, type <Control> N
(Next Collection) or <Control> P (Prev
Collection) to select the desired collection.
- Type the folder name and press
<Return>, or simply press
<Return> to choose the default folder
shown in brackets in the prompt.
- You see the list of messages in that folder.
ADDING A FOLDER
- Press L. You see the Collection List screen. Highlight the
collection you want and press <Return>
or double-click on the collection. You see a list of folders.
- To add a folder, press A. You are prompted for the name of a
folder.
- Type the folder name and press
<Return>. Your folder name appears.
You might want to add a couple of test folders so you can practice
deleting folders.
NOTE: You can also create folders while saving messages into
them. For more information, see the "Saving a
Message to a Folder You Specify" section.
DELETING A FOLDER
To delete a folder and all of the messages it contains:
- Press L (ListFldrs). You see the Collection List screen.
Highlight the collection you want and press
<Return> or double-click on the
collection. You see a list of folders with your current folder
highlighted.
- Use your arrow keys or P and N to highlight the
folder you wish to delete. You can also single-click on the folder
with your mouse.
NOTE: You cannot delete your INBOX
- To delete the entire folder of messages, press D (Delete) or
single-click on that command in the command menu. You are asked:
Delete "folder"?
- Press Y (yes) if you want to delete the folder and all of its
messages. The folder disappears.
WARNING: There is no way in PC-Pine to undelete a deleted
folder.
