Summary: This page provides specific directions on how to configure the Macintosh edition of Outlook Express (OE) 5 for use with UW Email. Note that OE is NOT recommended for use with OS X and that Microsoft no longer provides support
for OE 5 for Mac.  See: Microsoft products for Macintosh lifetimes

Topics on this page

Configuring Outlook Express (OE) to Use With UW Email

A copy of the Macintosh edition of Outlook Express (OE) with instructions on how to use OE with UW Email is available on the UW Internet Connectivity Kit (UWICK). You can purchase the UWICK CD-ROM at the University Book Store and do not need the directions on this page.

You may already have a copy of OE 5, or plan to download a free copy from the Microsoft Web site. If you want to configure this copy to work with UW Email, follow the directions documented here.

Quick Reference for Experienced Users

If you are experienced configuring Web and email client software, use the values in the table below to configure OE for use with UW Email.
Use These Values to Configure Outlook Express
When you are asked for: Enter:
SMTP server smtp.washington.edu*
IMAP Server: your_uwnetid.deskmail.washington.edu
mail server account your_uwnetid
IMAP directory path mail
LDAP server directory.washington.edu
LDAP search root o=University of Washington, c=US

*If you use an Internet Service Provider (ISP) other than the UW, you may need to use the SMTP server name it provides. Contact your ISP for this information. For details, read About SMTP.

Step by Step Configuration Directions

  1. Open the "Outlook Express 5" folder wherever you put it when you installed it.
  2. Double-click "Outlook Express 5" (or its alias).
    You may see a dialog window similiar to the one pictured here.

    dialog box

    (If you don't see this dialog box, OE has been run before, and you can skip to step 4.)

  3. Close the setup assistant by clicking in the box in the upper left.
  4. Click Tools and select Accounts.
  5. Click "New" in the upper left:

    dialog box

  6. If you see an "Account Setup Assistant" dialog, click on "Configure account manually".

    dialog box

  7. In the "New Account" dialog, choose the "IMAP" account type, and click "OK".

    dialog box

  8. In the "Edit Account" dialog, ensure that your settings are as follows:

    dialog box

     

    • Account name: UW Deskmail
    • [X] Include this account ...
    • Name: Your Name
    • E-mail address: Your UW NetID@u.washington.edu
    • Account ID: Your UW NetID
    • IMAP server: Your UW NetID.deskmail.washington.edu
    • SMTP server: smtp.washington.edu


  9. Click the box "Click here for advanced receiving options" and the following dialog box pops up in the middle of the main dialog.

    dialog box

  10. Click the check box next to "This IMAP service requires a secure connection (SSL)".
  11. Click the close box in the upper left corner.
  12. Click the box "Click here for advanced sending options" and the following dialog box pops up in the middle of the main dialog.

    dialog box

  13. Click the check box next to "SMTP service requires secure connection (SSL)".
  14. Click the check box next to "Override default SMTP port" and enter "465" in the box to its right.
  15. Click the check box next to "SMTP server requires authentication".
  16. Click the check box next to "Use the same settings as incoming mail server".
  17. Click the close box in the upper left corner.
  18. Click the Options tab in the Edit Account window and the following dialog box appears.

    dialog box

  19. In the box next to "Root folder:", replace any other text with mail.
  20. Click OK to close the Edit window.
  21. Click the close box in the upper left corner to close the Accounts window.

Sharing Folders with UW Email

If you have followed the directions, OE automatically finds the folders in your UW Email whether created on Pine, WebPine, or another desktop email client.

To open mail folders previously created for UW Email:

  1. Connect to the UW network and run Outlook Express.
  2. In the column at the left, click on the UW mail folder (e.g. whatever you named this folder when creating your account).
  3. In the View menu, make sure the option to show "Subscribed Only" NOT (checked) on.
  4. From the View menu, select "Get Complete Folder List".
  5. If you are asked for your password to the IMAP server, use your UW NetID password.
  6. The list of your UW Email folders, including the Inbox, appears on the right side of the window. Double-click a folder to open it.

Sharing UW Email "sent-mail" Folder

To have OE use your UW Email "sent-mail" folder:

  1. From the Edit menu, select Preferences.
  2. Click the Compose tab.
  3. Click the box next to "Save a copy of sent messages..." until a check appears.

    NOTE: At this point OE is keeping a copy of sent messages, but only in a folder on your desktop computer.

    Be sure you have completed the steps to open your UW Email folders

  4. Click your "sent-mail" folder in your UW mail account window.
  5. Click the Edit menu and select "Subscribe". A copy of the sent-mail folder icon should now appear in the left column under your OE window for UW mail.
  6. Click Tools and select Accounts.
  7. Double click on the appropriate mail account (e.g., UW Deskmail).
  8. Click the Advanced tab.
  9. Turn on the option to "Store special folders on IMAP server".
  10. On the line next to "Sent items path:" click Choose.
  11. Click "sent-mail" from the list, and click Choose.
  12. Click OK.

Other Configuration Options

Configuring OE to Work With the UW Directory Service (LDAP)

You can configure OE to look up email addresses for UW students, faculty, and staff as you compose an email message. Before starting the process, make sure your are connected to the UW network and are running OE.

To change the settings for your directory service:

  1. Click the Tools menu and select Accounts.
  2. Click the Directory Service tab.

    directory service box

  3. In the top left of the window, click New.

    new dialog box

  4. Click in the box next to "Internet directory (LDAP) server:" and replace any other text with directory.washington.edu
  5. Click the right arrow to continue. A window similar to the one pictured below appears:

    dialog box

  6. Click the box next to "Account name:" and replace any other text with UW LDAP server
  7. Click Configure account manually.

    dialog box

  8. Click the options tab.

    dialog box

  9. Click in the box next to "Search base:" and replace any other text with
    o=University of Washington, c=US
  10. Click OK.

    You have now set OE to search the entire UW directory (faculty, staff, and students) when you want to look up an email address.

  11. Click OK to close the window.
  12. Click the line for the UW LDAP server.
  13. Click Make Default (upper right corner) to make this the default directory server.
  14. Click the close box in the upper left corner to close the Accounts window.

Converting Your Pine Address Book

There is no single easy and reliable method to convert Pine address books to OE. However, OE provides a function to "add to address book" (under the Tools menu) that will add addresses from the message you are viewing to your OE address book. For other ideas on converting address books see: InterGuru's E-Mail Address Book Conversions.

Configuring Message Composition and Attachment Options

Outlook Express can send email as plain text or as an HTML file. Since most email users read their email as plain text, you want to set your email to go as plain text.

To configure message composition and attachment options:

  1. Click Edit and select Preferences.
  2. Click the Compose tab.

    dialog box

  3. Next to "Mail format:" and "News format:" click and hold the up/down arrows until Plain Text is selected.
  4. Click the box "Click here for attachment options". A dialog window pops up in the middle of the main dialog window.

    dialog box

  5. Under "Encode for", click the circle next to "Windows(MIME/Base64)" to darken it.

    NOTE: Although you should arrange with your correspondants encoding choices that work for both of you, you may have the best luck with "Windows (MIME/Base64)".

  6. Click the close box in the upper left corner.
  7. Click OK.

Links to Additional Information

Getting Help

To get help or make comments about the information on this page, use the Send a Question to UW Technology site.