Viewing Party Volunteer Leader

Job Description

Volunteer leaders play an important role in encouraging alumni relationships and enhancing and promoting UWAA initiatives in their communities. The goal of alumni events is to help create relationships with alumni so they will participate, volunteer, advocate, donate or connect with the University of Washington. One of the most popular request from alumni are locations for football viewing parties.

Volunteer leaders are recommended to send in their game dates by the suggested due date. Volunteer leaders will also secure a bar/venue and drink specials for guest. A required report of data is due after each game.

Volunteer Benefits

• Recognition as a leader in the UWAA Geographic Program.
• Recognition of being a volunteer leader in the quarterly UWAA Geographic Newsletter.
• Free UWAA t-shirt.

Duties and Responsibilities

Volunteer leaders that choose to put on viewing parties will receive the following support from the UWAA:

• An e-mail blast to the community, alerting alumni about viewing parties in their local area two to three weeks before the first televised game of the Husky football season. In this e-mail, the UWAA will encourage alumni to sign up for communications through their local listserv (see Chapter Listserv Policies) and encourage alumni to check for frequent updates for viewing parties.
• The UWAA will list each viewing party in two (2) different sections of UWalum.com: in the "Cheer" section and on the geographic Web page in the "Meet" section of the Web site.
• The UWAA will send a viewing party kit designed to provide purple and gold flair for the season's parties.
• The UWAA will place an announcement in the September issue of Columns magazine of the locations of each geographic area's viewing parties.

Volunteer leaders will need to provide the following support for viewing parties:

Establish a permanent location where alumni can count on viewing the game each week. It is important to find a safe and tasteful location that has a dedicated satellite transmission for the game.

• Establish a location that is conducive to networking. We strongly encourage quality bars, restaurants or other public locations. Negotiating with food and drink specials for alumni is an added incentive for alumni to attend. Communicate these specials to alumni.
• It is important to communicate realistic expectations to establishment owners. It may take a few viewing parties to establish a presence, and participation may wane during losing seasons. Be honest and do not make promises that cannot be kept.
• Often times, locations cannot verify if a game is available for satellite transmission. Generally, the bar will know a week ahead of time if it will be able to air the game.
• Game schedules, including information about which games are televised, are available at www.gohuskies.com. The information on this web page is kept current.
• Geographic locations need to submit their viewing party information by July 15 of each year. Geographic leaders will receive reminder e-mails, geographic e-newsletters and reminders through the Geographic Council phone meetings about this important deadline.
• Attendance at these activities is often tied to the success of the football team. Therefore, if you only select a few viewing parties, try to have the first viewing party at the beginning of the season, when there is still a lot of optimism.
• Often times, geographic locations will choose to do the first game and the Apple Cup, adding more viewing parties as the season progresses.

Schedule

Viewing Parties are held during football season.

Questions?

For more information, please contact Chantal Carrancho at 206-685-3682 or e-mail chantalc@uw.edu.

Volunteer Interest Application

Are you interested in volunteering? Use the form below to express your interest. Fill out at least the required fields and press the submit button. Upon receipt of your information, the UWAA Volunteer Coordinator will contact you to verify your interest and give you more details about the opportunity. Thanks for your support!

Fields labeled in red and marked with an asterisk (*) are required.   (*)First name: (*)Last name: Home address: City: State: Zip: (*)E-mail address: Telephone where you can be reached: Alumni or UWAA member number (if known):       UW student number (if known): Any other comments you would like to share:

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A further listing of UW-related volunteer opportunities can be found on the Campaign UW site. For volunteer options outside the university, the United Way of King County site offers a variety of opportunities in many fields.

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