Signatures
Department
Traveler
Travel expense vouchers must be signed by the traveler and by an authorized
person .
In all cases, the approval signature authorizing the
travel must be an original. No faxed or copied signatures
are allowed in this field. It is recommended that the preparer of
the TEV and the person authorizing the travel are not the same
person for the purpose of seperation of duties. By signing the
TEV, you accept responsibility for following guidelines for official state
business.
Travelers must sign their TEVs to indicate that they have met
the guidelines for
official state business. In all but the following cases, this
signature must be an original:
- Faxed signature on the TEV can be accepted for a UW
employee with a duty station outside the state of Washington. The
signature
must be the traveler's; no one may
sign for him/her. The preparer of the TEV should write the
following statement in the comments section of the TEV: "Faxed
signature - out of state/country duty station."
- Faxed signature on the TEV can be accepted for a non-UW
person when it is not possible to obtain an original signature
prior to departure. A letter on a company letterhead outlining
the traveler's charges in addition to their signature may also
be accepted if a fax signature is not available. Again, the
signature must be the traveler's; no one may sign for him/her.
The preparer of the TEV should write the following statement in
the comments section of the TEV: "Faxed signature - out of
state/country."
In both cases, the approval signature from the department
must be an original. Since the department approves expenses after
the traveler's signature, the faxed signature from the traveler
is being validated by the authorization of the department.
