Reimbursement
Early Reimbursement - Before the
Trip
How To Get Reimbursed - After the Trip
Visitors may not claim early reimbursement.
You may be
reimbursed for airfare, train, hotel or registration expenses
before you leave. These are the only type
of travel expenses that may be reimbursed before the trip.
-
Check with your department first.
- Encumber a
requisition/purchase order
estimating the expenses for the whole trip.
- Attach receipts to the TEV.
- For scanning purposes,
ALL
receipts must
measure 8.5" x 11" letter size paper. Small receipts must be taped on
all 4 corners- not
stapled to a
blank 8.5" x 11" paper. All information must be on only one side of the
paper.
- Complete and submit a
travel expense voucher
(TEV) to the Travel
Office
for the airfare, registration or hotel.
-
Note: The
approval on the TEV is separate from the prior approval requirements that you must obtain before the actual
trip.
- You receive a check.
- Pay your charge card bill.
- Prepare a second TEV when you return for all other expenses.
- Use the same requisition/purchase order number from the
first TEV.
- Reference any early reimbursement on the second TEV.
-
Check with your department first.
- Encumber a requisition/purchase
order.
- Attach receipts to the TEV.
- Car mileage expenses requires supporting documentation
for reimbursement.
- If you claimed the registration fee in advance before the trip and
are claiming other travel expenses after the same trip, you must still
attach the registration form to the second TEV to identify if meals were included.
- For scanning purposes, ALL
receipts must
measure 8.5" x 11" letter size paper. Small receipts must be taped on
all 4 corners -
not stapled to a
blank 8.5" x 11" paper. All information must be on only one side of the
paper.
- Gather any
per diem
advance
if applicable.
- Reference any
early
reimbursement and use the same requisition/purchase order number
from the first TEV if applicable.
- Complete and submit a travel expense voucher
(TEV) to the Travel Office.
- Note: The approval on the TEV is separate from the
prior approval requirements that you must obtain before
the actual trip.
- You receive a check.
- Pay your charge card bill.
