Per Diem Advance
Requesting a Per Diem Advance
You May Owe the
University Money
Per diem advances are primarily requested by University
travelers without a
UW Individual Travel Charge Card
in order to get money beforehand to be used only for UW
travel expenses excluding airfare and rental car. The
amount of money
that may be requested is
calculated at the allowable per
diem rates for the period and
location of travel. The money may only be used for the
travel expenses
of the individual that is requesting the advance.
Individual cardholders may get advances for
trips to remote locations where a travel charge card is not accepted.
Travelers
requesting advances must be on the current University payroll,
have no
outstanding advances, and the request must be more than $300. The
advance is to cover a period not to exceed 90 days. To request a
per diem advance:
- Prepare a
purchase requisition
for the complete trip.
- Prepare a
per diem advance form
using the allowable
per
diem rates
for the period/location of travel.
- Get the traveler's and the approver's signatures.
- Send the per diem advance form to the
Travel Office
.
- The Travel Office must receive your advance request at least
10 business days prior to your departure.
- After the trip, prepare a
travel expense voucher
(TEV)
use the same purchase requisition number, reference the
per diem advance, and submit it to the Travel Office within 10
days.
If your per diem advance was more than the trip actually cost
(note the figures on your final TEV), you owe the excess to the
University. If you fail to repay the University, the entire
unpaid amount may become immediately due and payable with
interest calculated at 10% per annum from the date of the default
until the bill is paid. Additionally, the University can put a
lien on your paycheck for the full amount due plus interest.
