eProcurement Roles

 

Pre-appoved Preparer

A person who is authorized to prepare and submit requisitions directly to University Stores/ Vendor without stopping for approval. See Case Study. Preparers can be setup to order up to a certain dollar amount. If the preparer orders more than the dollar amount, the requisition stops for approval.

• $250
• $500
• $1,000
• $2,000
• $3,000
• $3,000+

A Pre-approved preparer can be setup by:

1. Budget
2. Organization Code

 

 

Approver

A person who approves requisitions. An approver approves requisitions by:

1. Budget
2. Organization Code

Approvers approve orders by dollar amounts. See Case Study.

• $250
• $500
• $1,000
• $2,000
• $3,000
• $3,000+

 

Watcher

A watcher is someone who is authorized to view requisitions in eProcurement, but cannot submit requisitions. A watcher can be setup to view requisition activity by:

1. Budget
2. Organization code

 

Preparer for Tax-free Alcohol

Before a preparer may order tax free alcohol, University Stores must have an eProcurement Alcohol Authorization form for each person ordering alcohol in eProcurement. Read Accountability for ordering tax-free alcohol for more information.