VWR Introduces Quotes in UW eProcurement

VWR is very excited to announce we now have the ability to process your VWR quotes to UW on eProcurement. What does this mean for you? Ease of ordering for all your VWR supplies and equipment… all quotes will automatically be entered so you can order them via eProcurement.

Questions on how this works? Please contact your VWR representatives for help: Rolando Demagajes – Rolando_Demagajes@vwr.com OR Rose Long – Rose_Long@vwr.com Need help from UW eProcurement? eProcurement Help Desk eprocure@u.washington.edu 206 685-8208;3558

Banks and Office Interiors is BACK!!!!

Bank & Office Interiors (B&OI), established in 1934, has been serving the Greater Puget Sound Region and the State of Washington for 75 years. With showroom locations in Seattle, Tacoma and Spokane, and over 150,000 sq. ft. of warehouse space statewide, B&OI is the largest, full-service, office furniture retailer in the region. The new punchout site features special quotes as well as standard items in the furniture commodity.

Arnold Dental Supply Now Available

Arnold Dental Supply has been a full service dental supply house in the State of Washington since 1903.

Arnold's expert team of service and equipment representatives can help you through your projects from start to finish. Arnold offers some of the best prices on your equipment needs.

Arnold Dental is the authorized dealer of the following equipment manufacturers: Adec, Belmont, Dental-Ez, Custom Vac, Dentsply Professional, Gendex, Kavo, Midwest, Midmark, Star, NSK, Pelton & Crane, SciCan, Forest, MCC, Marus, MDT, Royal, Porter and many more.

Users please note:This is another hosted catalog so you will not see the logo in the punchout section of the catalogs. To find the items you will need to either search from the home page or you can go to suppliers and you will see them in the list.

Invitrogen Customer Service Update

When calling Invitrogen customer service, e-commerce 800-955-6288 EXT 46029: Please identify yourself UW customer, and state that it is an e-commerce order (Ariba). The sales order number usually starts with an EP# (the rest of the digits are usually numerical after EP)-please give this number, which is the sales order number to customer service.

Daigger/UW Special for eProcurement Customers

Now through September 30, 2009 receive a 20% discount plus free freight!
Read more...

Grays Harbor Paper Now Available in eProcurement!

Office Depot is now proud to offer Grays Harbor Paper products to the University of Washington. Products under the label of Harbor 40 and Harbor 100 are now available for purchase. See flyer for selection.

Grays Harbor Paper is in the small coastal town of Hoquiam, Washington and makes Harbor 100% Recycled Paper. They use the highest quality FSC Certified 100% post consumer fiber and are Green-E certified in their manufacturing process.

eProcurement Welcomes Fermentas Life Sciences

Fermentas is a world leader in the discovery, manufacturing and marketing of quality molecular biologicals and providing services to the international research community. As a dynamically evolving biotech company, Fermentas strives to make vital contributions to the rapidly growing fields of genomics, proteomics and microfluidics through key partnerships and collaborations.

Clark Security Products Now Available

We are pleased to announce the launch of Clark Security Products, eProcurement's latest catalog. CLARK Security Products stocks over 40,000 items at 14 locations across the country. Product categories include mechanical locking hardware, access control, CCTV, and key systems.

Need to Place a Rush Order?

Although many of our suppliers can deliver products next day there are some occasions that require express delivery. Unfortunately, at this time eProcurement is unable to provide delivery options that you the customer would choose when time is of critical importance. Because we recognize this need we would like to encourage you to use your Pro Card when rush delivery is required so that there will be no delay and your work will not be impacted.

Fisher Discounts Now Thru July 10,2009

Please view the Fisher flyer for additional information. Read more...

User Alert: Internet Explorer 8 is Not Supported

Ariba 9r1 as of yet does not support IE8. Ariba’s development team is addressing the issue. If IE 8 has been installed on your machine please use the Firefox browser. To download the free browser go to the Mozilla website: http://www.mozilla.com/en-US/ the download can be performed at the home screen and takes only seconds.

CDW-G Catalog Now Available in UW eProcurement

We are pleased to announce that CDW-G is now available through UW eProcurement. With CDW-G and eProcurement, you can reduce the time it takes to source and purchase the things you need to keep your facility running

Access contract pricing 24/7 in UW eProcurement
Hassle-free ordering
One order to CDW-G and you're done!

To view the CDW-G promotional flyer click here.

Thank you for relying on UW eProcurement to provide the best products, pricing and services available. For more information on placing orders using UW eProcurement or for free hands-on training, go to http://www.washington.edu/admin/stores/eprocurement. The eProcurement Help Desk phone is 206-685-3558, and the eProcurement customer service e-mail is eprocure@u.washington.edu.

Need to purchase new light bulbs?

The University of Washington encourages faculty and staff to use CFLs to minimize energy consumption and reduce lifetime costs.

For information, click here.

Procurement Guide for Goods and Services

Purchasing Services is pleased to announce the Procurement Guide for Goods & Services!

access the guide...

Place Orders for Ethyl Alcohol in eProcurement

AUTHORIZATION TO PURCHASE:

Only “authorized users” may place alcohol orders. If you are not already authorized, please click on the link to the authorization form. It must be signed by a unit head such as department chair, administrator, director or Principal Investigator. Fax to (206) 685-3686 or email the authorization form to eprocure@u, per the instructions on the form.

“Authorized users” are those departmental staff who place the orders in eProcurement. By signing the authorization form, the unit head is agreeing to comply with relevant policies regarding the purchase, use and storage of ethyl alcohol within their unit. (See UW APS 15.1.)

Authorization Form

Please note that products are not available in as small quantities as were previously available through University Stores. Currently, the smallest quantities available are 24 pints or 4 gallon cases.

NEW ORDERING PROCESS

https://ar.admin.washington.edu/AribaBuyer/uw/login.asp

NOTE: In order to assure a smooth transition, all individuals that were previously authorized to purchase ethyl alcohol have been preloaded into the system. New users will be required to submit an authorization form to the eProcurement help desk prior or their first order.

Please remember, this change will not affect the University's continuing need to carefully manage the ordering, storage and use of alcohol. We would also like to remind campus alcohol users to order frequently and limit storage to reduce risk and assure fire code compliance, and to maintain accurate mychem inventories.

If you have questions or need further assistance please contact the eProcurement help desk at 685-3558 or eprocure@u.washington.edu

Information Related to eProcurement Purchases

All suppliers in eProcurement hold valid contracts that incorporate the University’s terms and conditions.

The direct buy limit of $3300 per order does not apply.

Sole Source justifications are not required.

No restrictions apply to the value of individual orders, unless your department has internal restrictions.

Purchasing Services and eProcurement are working together to add more contracts to eProcurement and have a number of vendors in the queue.

Questions regarding using eprocurement or the contracts available, should be directed to: Laurie Hunt lahunt@u.washington.edu, Claudia Christensen claudiac@u.washington.edu, Kassy Ellefson ellefson@u.washington.edu

From the eProcurement Team:

Carla Helm, Purchasing Services
Laurie Hunt, eProcurement/eCommerce
Mark Conley, Purchasing Services

New eProcurement Requisition Splitting Process and Suggested Reconciliation Practices

Due to a change in the underlying application supporting eProcurement, there will be changes in how purchases are charged to budgets. In the past, purchases were processed on the detail level and special customizations were put into place to itemize the expenditure against the departmental accounting structure (budget, object/sub object, task, option, and project). As in the past, orders will be entered into eProcurement with different budgets and object codes, but now they will be processed on separate purchase orders and charged separately by budget number and object code. Purchase orders and budget charging documents/transactions will have only have one budget number and one object code, so you may receive multiple EP (purchase order) numbers and multiple charges on the BAR for one S number (requisition number). For additional details view the .pdf.