University of Washington Policy Directory

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*Formerly part of the University Handbook
Presidential Orders

Executive Order

No. 5

The Senior Vice President for Finance and Facilities

1. The Senior Vice President for Finance and Facilities is a participant in planning and policy making for the University as a whole, and shares a major responsibility with the President and the Provost and Executive Vice President for representing the University in political, business, and civic affairs.  As the chief business and financial officer of the University, the Senior Vice President for Finance and Facilities is responsible for the management of all of the financial and many of the administrative services of the institution.  These responsibilities include controller and investment activities, sponsored project accounting, student fiscal services, physical plant/facility management and development, risk management, audit, and real estate. The Senior Vice President for Finance and Facilities serves as the Treasurer of the Board of Regents.

2. The responsibility of the Senior Vice President for Finance and Facilities for these functions extends beyond the University to the interinstitutional level as the University of Washington member of the Interinstitutional Committee of Business Officers; to the state level in consultation with governmental agencies, and the Legislature and its committees; and to regional and national professional associations related to these responsibilities.  The Senior Vice President for Finance and Facilities participates with other University officers in maintaining liaison with community, city, and county representatives on matters pertaining to the University.

3. Financial, administrative, and facilities services are divided into functional groups and departments headed by individuals with the authority to conduct operations as delegated by the Senior Vice President for Finance and Facilities.

  A. Facilities Services

The Associate Vice President for Facilities Services plans, organizes, directs, controls, and oversees all activities associated with the management and operations of University buildings and grounds, and the procurement and distribution systems for utilities for the UW Seattle campus.  Responsibilities include custodial services, maintenance and alterations, engineering and operations, transportation services, and emergency management.  UW Bothell, UW Tacoma, UW Medical Center, and Harborview Medical Center oversee and manage their respective facilities.  University programs located in leased facilities work with the UW Real Estate Office for any facility operations needs.

  B. Capital Projects

The Capital Projects Office works closely with the Capital and Space Planning Office (CASPO) in Planning and Budgeting, which has responsibility for overall capital planning, including the institutional capital budget.  Once an institutional decision has been made by the Provost and Executive Vice President and CASPO, the Associate Vice President for Capital Projects plans, organizes, directs, controls, and oversees activities associated with the planning, design, and new construction or improvements to the University's buildings and utilities.  Responsibilities include project management for construction, remodeling, and renovation of University facilities; oversight of programming, feasibility studies, design, and project estimation; and coordination of the University's Small Works Roster program.

  C. Controller

The Associate Vice President for Financial Management and Controller plans, organizes, directs, controls, and oversees basic financial and administrative services, including: accounting, taxes, purchasing and payables, payroll, travel, design/print/copy/mailing services, trademarks and licensing, and records management.

  D. Research and Student Fiscal Services

The Associate Vice President for Financial Management plans, organizes, directs, controls, and oversees services for:

    1) Student scholarship and loan fiscal activities, student loan collection, tuition and fee collection, financial aid disbursement, cashiering, receivables control and collection; and

    2) Sponsored project accounting, indirect cost rate determinations, and equipment inventory control; recharge center rate approvals; coordination of faculty effort reporting; coordination with federal agencies and auditors on fiscal matters; and representation of the University in cooperative institutional associations dealing with the fiscal aspects of sponsored programs.

  E. Treasury Office

The Associate Vice President for Treasury plans, organizes, directs, controls, and oversees services for:

    1) Management and administration of the University's operating funds including facilitating the processing of security gifts;

    2) Issuing debt to fund capital projects and to acquire real and personal property, and oversight of the Internal Lending Program;

    3) Acquisition, disposition, and asset management of real property; and

    4) Protection of University resources and personnel against legal liability and certain property losses, programs to prevent or reduce such losses, and oversight of internal complaint investigations.

  F. Investment Office

The Chief Investment Officer is responsible for the investment and administration of the University of Washington's assets, including the Consolidated Endowment Fund, Invested Funds (operating funds), life income, and non-consolidated endowed gifts.

  G. Strategy Group

The Associate Vice President for the Strategy Group is responsible for providing strategic planning and management on behalf of the Finance and Facilities organization, identifying initiatives to improve service and efficiency; and ensuring quality and process improvement, leadership development, provision of staff training opportunities, and performance management.  The Group also provides institutional decision support tools and services and leads the institutional business diversity program and administratively focused environmental stewardship and sustainability efforts.

  H. Audit

The Executive Director of Audits is responsible for providing independent reviews of the administrative and accounting controls and management of University activities, regardless of their funding sources, and also provides liaison with auditors representing state and federal interests.  Audit support provides liaison between auxiliary operations and private auditors retained to examine selected University accounts, and coordinates the single audit by state auditors.

July 1, 1972; February 21, 1978; November 29, 1978; October 1, 1982; August 24, 1984; March 10, 1987; February 10, 1988; May 21, 1990; May 24, 1994; September 24, 1996; August 21, 2002; June 30, 2009.

For additional delegations of authority, see:

  • Board of Regents Governance, Bylaws, Article V, "Officers of the University"
  • Board of Regents Governance, Standing Orders, Chapter 1, "Delegation of Authority"
  • Board of Regents Governance, Standing Orders, Chapter 8, "Authority for Washington Administrative Code Rule Making"
  • Executive Order No. 1, "The Office of the President"
  • Executive Order No. 4, "The Provost"
  • Executive Order No. 6, "The Chief Executive Officer (CEO), UW Medicine and Executive Vice President for Medical Affairs and Dean of the School of Medicine, University of Washington"
  • Executive Order No. 7, "The Vice President for Minority Affairs"
  • Executive Order No. 9, "The Vice President for Human Resources"
  • Executive Order No. 10, "The Vice President for Student Life"
  • Executive Order No. 11, "The Vice President for External Affairs"
  • Executive Order No. 12, "The Deans"
  • Executive Order No. 14, "Chancellor, UW Bothell and UW Tacoma"
  • Executive Order No. 18, "The University Ombud"
  • Executive Order No. 62, "The Vice President for University Advancement"
  • Executive Order No. 63, "The Vice President for UW Information Technology and Chief Information Officer"
  • Administrative Orders: Delegations of Authority

For related information, see:

  • Executive Order No. I, "Directors and Chairs"
  • Executive Order No. 3, "Executive Order and Administrative Order Procedure"
  • Executive Order No. 16, "The Board of Deans and Chancellors"
  • Executive Order No. 19, "Attorney General's Division"
  • Executive Order No. 20, "Administrative Appointments, Review of Administrative Appointments, and Review of Academic Units"
  • Executive Order No. 47, "Authorization for Publication of University of Washington Rules, By-Laws, Orders, and Policies"