Fees for courses, programs, or conferences offered by University of Washington continuing education units are established by the program administrators in the appropriate schools and colleges. As a matter of policy and practice, continuing education at the University of Washington is expected to be self-sustaining, and units are expected to recover all direct and indirect costs, including institutional overhead, through the collection of fees or other income from gifts, grants, or other funding agreements.
All students in continuing education programs must be enrolled or registered in a course, conference, workshop, or program. Those faculty or staff who are assisting in the delivery of the course or program (i.e. "working" the conference rather than "attending" it) should not be enrolled or registered, unless an accompanying financial transaction has occurred.
As a general rule, the fees for continuing education courses, conferences, workshops, or programs should be paid in full by all students whether they are state employees or the general public. When state employees enroll in a continuing education program, they must either pay the full, published fees or the appropriate institutional budget must be charged the full, published fee. (Persons acting as presenters, lecturers, speakers, or in other instructional capacities are not normally considered program participants for the purposes of this policy.)
Fees may be waived when an individual makes a substantial contribution as an instructor, developer, event planner, or presenter for a course, conference, or workshop. The appropriate academic officer in the school/college/program unit must approve the waiver and document the exception to the general policy fee.
Fees may be reduced or partially waived for a student when it is in the best interest of the program, rather than the student, or it enhances the academic integrity or provides significant visibility to the program. The appropriate academic officer in the school/college/program unit must approve a reduction or partial waiver and provide documentation for the exception to the general fee policy.
September 27, 1999.