| A. | Title VIII of the U.S. Code of Federal Regulations, Part 214.3,
requires that the University of Washington report non-immigrant F-1 students at the
University, if the student: |
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| 1) | Fails to register personally within 60 days of the time he is expected
to do so. |
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| 2) | Failed to carry a full course of study. For this purpose, a full course of
study is defined by the University of Washington as: |
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| a) | Undergraduate, fifth-year and nonmatriculated students must earn a minimum
of 12 credits per quarter, excluding Summer Quarter. |
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| b) | Graduate students must earn a minimum of nine credits per quarter, excluding
Summer Quarter, during the time they are registered for graduate coursework. Final
determination of full course of study for graduate students will be made by the Dean of the
Graduate School. The staff of the Graduate School will consult with the student's graduate
program adviser when appropriate. |
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| c) | Newly-admitted international students may be advised by their academic adviser, because
of inadequate English skills or similar academic reasons, not to register for a full course
of study their first quarter in the United States and these students are therefore exempt
from the nine- and 12-credit minimum their first quarter only. These students must earn a
minimum of five credits their first quarter. Such students must provide the International
Services Office with the written recommendation of the academic adviser before the end of the
official change of registration period for their first quarter. |
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| d) | Students in the final quarter of their degree program need only register for those
credits required for graduation. |
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| 3) | Terminates attendance at the University. |
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| B. | Authorization to release this information is given when the student signs the I-20A form, "Certificate by Nonimmigrant Student under Section 101 (a)(15)(F)(i) of the Immigration and Nationality Act." | |||
| A. | Students Not Registered at or Withdrawn from the University |
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| 1) | Undergraduate students not registered in a given quarter, excluding Summer
Quarter, will be reported routinely to the Immigration and Naturalization Service by the
Registrar's Office by the thirtieth calendar day of the quarter without notification to the
student. |
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| 2) | Graduate students not registered in a given quarter, excluding Summer
Quarter, will be reported to the Graduate School to determine if the reason the student is
not registered is a valid academic reason. Those students without valid academic reasons will
be reported to the Immigration and Naturalization Service by the Registrar's Office without
notification to the student. |
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| 3) | Exceptions to Sections 2.A.1 and 2.A.2 above
may be permitted if: |
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| a) | The student has a recommendation from his or her physician that for reasons
of health he or she should not register for a given quarter. |
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| b) | The student is unable to register for a full course of study due to recent circumstances
beyond his ability to anticipate or control and where his personal situation is so severely
altered as to make his original program impossible to complete. Documentation supporting these
circumstances must be received by the Registrar's Office before the end of the official change
of registration period for the quarter concerned. |
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| 4) | Students who withdraw after the second week of the quarter will be reported
to the Immigration and Naturalization Service at the end of that quarter. |
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| B. | Registered Students Not Registered for a Full Course of Study |
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| 1) | The I-20Bs of all undergraduate and graduate students not registered for a
full course of study will be sent by the Registrar's Office to the International Services
Office. |
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| 2) | The International Services Office will notify each student that he is
carrying less than a full course of study and that he will be reported to the Immigration
and Naturalization Service unless evidence is presented to substantiate one of the
following: |
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| a) | Acute illness or injury; or |
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| b) | Valid academic reason. For undergraduate students, this must be confirmed in writing
by the student's academic dean. For graduate students, this must be confirmed in writing by
the student's graduate program adviser or supervisory chair and endorsed by the Dean of the
Graduate School. |
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| 3) | The I-20Bs of all deficient graduate students not exempted
by Section 2.B.2) will be sent by the International Services
Office to the Dean of the Graduate School. |
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| 4) | The I-20Bs of deficient undergraduate students will be transmitted by the
International Services Office to the Registrar's Office along with supporting documents for
those students not to be reported. |
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| 5) | Supporting documents referred to in Sections 2.B.2,
2.B.3, and 2.B.4 will be filed in the Registrar's
Office. |
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| 6) | The Registrar's Office will submit to the Immigration and Naturalization
Service, as soon as possible after the thirtieth calendar day of the quarter, the I-20B forms
of those students determined not to be pursuing a full course of study. |
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| C. | Undergraduate students must earn 12 credits per quarter and graduate
students nine credits per quarter, excluding Summer Quarter, to be considered as having
carried a full course of study. Students below these minimums will be reported routinely
to the Immigration and Naturalization Service. Exceptions may be made to this requirement
if: |
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| 1) | The student has a recommendation from his or her physician that for reasons
of health the student should not attempt to complete a full course of study. |
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| 2) | The student's academic adviser or instructor has recommended in writing
(copy to the Registrar's Office and the International Services Office) that the student drop
courses after it is infeasible to add additional courses and where the situation is deemed
exceptional by the Registrar after appropriate consultation. Documentation must be received
by the Registrar's Office before the end of the quarter in question. |
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| 3) | The student is unable to complete a full course of study due to recent
circumstances beyond his or her ability to anticipate or control and where his or her personal
situation is so severely altered as to make his or her original program impossible to
complete. Documentation supporting these circumstances must be received by the Registrar's
Office before the end of the quarter in question. |
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| 4) | Students reported to the Immigration and Naturalization Service
under Section 2.B for not registering for a full course of study
will not be reported again under Section 2.C. Those students
excluded from reporting under Section 2.B because of exceptional
circumstances will not be reported under Section 2.C unless they
earn fewer than the number of credits for which they were registered at the time the
exception was granted. |
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| 5) | The International Services Office will notify each student being reported
under Section 2.C that he has been reported to the Immigration
and Naturalization Service. |
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| D. | I-538 Form: Practical Training, Employment, Extension of Stay |
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| 1) | The I-538 form may be obtained and completed by the student in the
International Services Office. |
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| 2) | The International Services Office will send the I-538 form to the
Registrar's Office for certification of current enrollment status, full course of study, or
completion of studies, as appropriate. |
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| E. | Role of the Registrar's Office |
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| 1) | All reports concerning an international student's enrollment or status in
pursuing a full course of study must be verified by the Registrar's Office. |
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| 2) | In quarters in which there are no students to be reported to the Immigration
and Naturalization Service, a statement to that effect will be sent by the Registrar's Office
to the Immigration and Naturalization Service. |
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| 3) | All I-20B forms for international students attending the University of Washington are to be filed in the Registrar's Office. | |||
June 1, 1972; October 24, 1974
For related information, see: