||The responsibility of the faculty for
making recommendations to the administration on all
matters touching grant and contract research is exercised
through the Faculty Council on Grants and Contract
Research. It is the duty of this council to maintain
a continuous review of experience in the application
of the policies set forth in the following paragraphs
and to inform itself concerning grant and contract
research practices at other institutions, and to recommend
such changes in University policies as it finds to
be in the best interests of the University.
||Research is undertaken by the University
under grants from or contracts with outside agencies,
public or private, only when one or both of the following
conditions are satisfied:
||The research involved is in the public
interest, and the University's facilities are peculiarly
suited to its successful prosecution.
||The nature of the research problem is
such that if University funds were available, the department
and/or staff member concerned might undertake the investigation
on their own initiative without outside financial assistance.
||Grants and contracts for support of research
shall be accepted by the University only if recommended
favorably by the dean of the college and the department
chair under whose jurisdiction the research is to be
done. Copies of all proposals for grant and contract
support of research shall be available to the Faculty
Council on Grants and Contract Research on request
at any time.
||Assignments to grant and contract research
shall be on a wholly voluntary basis, and members of
the faculty shall be considered "available"
only at their own expressed desire.
||Assignments to grant and contract research
are treated as part of the regular academic load of
the faculty members involved. When such research is
undertaken during the academic year, overload is to
be avoided by appropriate adjustments in their teaching
or other duties. No assignment shall involve responsibilities
over and above the regular load which might impair
the effectiveness of faculty teaching or otherwise
jeopardize the professional advancement of faculty
or diminish their usefulness to the University.
||Compensation to participating faculty
shall take account of three factors:
||The academic salary scale.
||Special value, skill, knowledge, or hazard involved
in the service.
|| Current practice among universities and competing
institutions in compensating for similar services.
||The general practice is to grant compensation
at the same monthly rate as that determined in the
regular salary scale. No grant or contract shall be
accepted by the University which commits faculty members
to a 12-month period of service except as provision
is made for full compensation during such period. In
the event of national emergency, the salary limitation
may be waived should it become imperative to hold or
secure staff for services designated by the administration
||If consistent with funding agency policy,
faculty on nine-month academic year appointments may
accept grant/contract appointments during the summer
for periods normally not to exceed 2.5 months
in any one summer. A faculty member requesting appointment
for greater than 2.5 months in any one summer
must submit a written statement through the dean to
the Provost indicating the intent to devote full-time
effort during the summer employment period.
||The same policy applies to faculty on
appointments greater than nine months (i.e., 9 1/2-
or ten-month appointments). Those periods of the appointment
which are in excess of nine months shall be included
in the calculation of the summer appointment entitlement
||A retired faculty member must submit
applications for grant or contract support of research
in the manner as indicated in Subsection C of this section.
Such applications will be reviewed
in terms of criteria applicable to other requests for
approval of grant or contract research.
||A retired faculty member may be reemployed
under and receive compensation from a research grant
or contract in accordance with Employment and Administrative
Policies, Chapter 115. The University Retirement Officer
should be consulted to determine the possible effect
of such employment upon the retired faculty member's
University retirement income.
||All proposals to outside agencies for support of research
and research facilities, University-administered traineeships and fellowships,
institutes and special teaching programs, and other University activities
which are to be supported wholly or partially with non-University funds shall
be submitted with the Form GC-1, "Request for Approval of Application
for Grant or Contract," through the Vice Provost for Research (or his
or her designee), who is the person officially designated to approve, sign,
and transmit such proposals. The University will not honor any obligations,
expressed or implied, which have not been properly authorized. The usual
procedures are as follows:
||A proposal for a grant or contract (or the renewal thereof) which
is made by or to a department of the University or members of its staff, and which
involves agencies or sources outside the University, is submitted for approval
through the department chair. Budgetary information and statements concerning the
use of personnel, space, and facilities for the contemplated activity must accompany
the proposal, as specified in the Form GC-1. The chair's review relates to the
substance and merit of the proposal as well as to budgetary and administrative
considerations, and approval by the chair constitutes an endorsement of all aspects
of the proposal.
||The proposal is submitted by the department chair to the dean of the school or
college for review and approval. The dean's review should relate to the substance
and merit of the proposal as well as to the budget, to the salary and employment of
present personnel or proposed new personnel, and to any other aspect of the proposal
which may affect the teaching, the research, and the use of space and facilities of
the department and the college.
||Following approval and endorsement by the department chair and the dean of the
school or college, the proposal is transmitted to Grant and Contract Services (a
unit under the Vice Provost for Research) for review of the proposal and
determination of its conformity to the University's policies. If appropriate, it
is referred to other University officers for review of financial or legal questions,
commitments of University space, facilities, or services, and other considerations.
Prior consultation of faculty members with Grant and Contract Services during the
preparation of a grant or contract proposal is encouraged, especially with regard
to budgetary provisions. Final approval for the University and transmittal to the
prospective sponsor are the responsibility of the Vice Provost for Research, or
his or her designee.
||There is no desire to limit or restrict reliance on personal acquaintanceship
in developing agreements for outside support. It is strongly urged, however, that
the department chair and college dean be consulted and kept informed at all stages
and that copies of correspondence—even of a preliminary nature—be sent
to Grant and Contract Services. Special care should be taken to see that every
"preliminary" proposal or every letter which might become a proposal is
submitted to Grant and Contract Services, preferably in advance.
||Negotiation of a grant or contract is the responsibility of the Director,
Grant and Contract Services. Where appropriate in the course of the negotiations,
the Director will consult the principal investigator and the administrative officers
of the University who reviewed the original proposal or who are otherwise
||Notice of the award of a grant or contract to the University may be received
by the President, Vice Provost for Research, Grant and Contract Services, the
principal investigator, or through some other channel. Such notice should be
communicated at once to the Director, Grant and Contract Services, who will make
certain that those concerned are notified and that the terms of the award—
including departures from the original proposal (e.g., reduced level of support or
change in grant period) are acceptable. The Vice Provost for Research will then
recommend to the President that formal acceptance be carried out by the Board of
Regents or by the appropriate University officer; only after such acceptance is
the University committed to the activity proposed.
||In the event of the termination of a contract or grant prior to the end of the
period for which it has been planned, Grant and Contract Services will notify the
Vice Provost for Research of such termination. The Vice Provost for Research, in
consultation with the dean of the college concerned, the chair of the department,
and the principal investigator, will formulate the steps the University should take
under such circumstances to secure the best results from the work which has been