University of Washington Policy Directory

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*Formerly part of the University Handbook
Employment and Administrative Policies

University Employment

Chapter 112



Health Services and Insurance




1.  University Health Service

  A. The University Health Service, the Hall Health Center, provides preventive medicine, diagnosis, and treatment for regularly enrolled students. Faculty and staff services are limited to physical examinations required by University or state regulations.

  B. Emergency medical care can be obtained at the University of Washington Medical Center (formerly University Hospital) emergency room. The University Police Department (9-911 or ext. 222) is charged with the responsibility for handling emergencies of all kinds. If necessary, police officers will summon an ambulance or arrange for transportation of an ill or injured person to the University Hospital.

2.  Group Insurance for University Employees

  A. Plans Available

The plans available are designed and authorized by the State Employees' Insurance Board (SEIB), Olympia, Washington. The University automatically pays for a "package" of group insurance benefits for all eligible faculty and staff, while offering as an addition two optional plans to be paid for by the employee.

  1) The University paid "package" plan includes:

    a) The employee's choice of a comprehensive Blue Cross medical plan or a panel medicine plan such as Group Health Cooperative covering spouses and dependent children.

    b) A limited Blue Cross Dental Plan also covering spouses and dependent children.

    c) $5,000 of Group Term Life and Accidental Death covering employee under Part A.

    d) Up to $180 per month benefit for Long Term Disability (LTD) covering employee.

  2) Optional Plans (Employee Paid)

    a) Parts B, C, D, and E that provide dependents life, additional group term life up to $100,000 and Accidental Death and Dismemberment (AD&D) for employees and dependents.

    b) Long Term Disability Income Insurance (LTD) that provides up to 60% of one's salary if disabled for more than 90 days. The benefits will continue so long as the disability continues up to age 65.

  B. Eligibility

All University employees who are on the monthly salaried payroll, work 50% or more of full time, and who have appointments of six months or more are eligible for the above plans. Coverage for the University paid "package" plan begins on the date of employment.

  C. Enrollment

Although the "package" plan is automatic and paid for by the University, one must enroll and elect their choice of the medical plan options within 31 days of their employment date. Likewise, enrollment in the two optional plans must be made within 31 days of employment date to obtain coverage without evidence of insurability. Enrollment in the optional plans can be requested at any time with evidence of insurability.

  D. Open Enrollment

"Open enrollment periods" are declared from time to time (usually once a year) and are publicized by the Retirement and Insurance Office.

  E. Claim Procedures

Medical and Dental claims are handled directly by the insurance carriers and claim questions should be directed to their local office. Life and LTD claims are initiated through the Retirement and Insurance Office.

  F. Counseling

Employees are encouraged to call the Retirement and Insurance Office if they have questions or need assistance with their insurance planning.

  G. Cancellation

Employees may cancel any of the optional plans at any time by notifying the Retirement and Insurance Office in writing.

  H. Continuation of Group Insurance While on Leave of Absence (LOA) Without Pay

Employees may continue their medical and life plans during an approved LOA and while not in pay status. Direct payments must be made to the Retirement and Insurance Office by the end of the month in which one is no longer in pay status.

  I. Termination of Employment

When an employee terminates employment, benefits in the University paid "package" plan terminate on the date of termination. Coverage for the Optional Group Life and Accidental Death and Dismemberment continues to the end of the month for which a premium deduction is applied. Coverage for the Optional Long Term Disability (LTD) continues through the end of the month in which one terminates employment.

3.  University Blood Donor Pool

  A. The University Blood Donor Pool is a community based group which is maintained to assure an adequate supply of blood for University students, active and retired employees (or former employees for one year following termination) or members of their immediate families. The pool is maintained by monthly blood drives on campus and by donations from University personnel and students at one of the Blood Center branches. Policy for the University Blood Donor Pool is determined by a University Blood Donor Pool Committee (Medical Director of the University Hospital, chair) and administered by the Coordinator of Blood Services.

  B. Statement of Liability: While it is recognized that the University of Washington sponsors the University Blood Donor Pool and in endorsing its goals, provides administrative assistance to the program, the University does not incur any liability to students, faculty, or staff who may participate in the program.

AI, March 1966; January 1970; February 1977; October 1977; March 1981.