At its regular meeting held in September of each year, the Board by majority vote shall elect an Executive Committee of not less than six members, of which the President of the Board shall be an ex officio member and chairperson. Five members of the Executive Committee shall constitute a quorum for the conduct of business of the Executive Committee. During the absence or incapacity of the President, the Executive Committee shall elect from among its membership a chairperson pro tem. The Executive Committee may call special meetings of the Board, and shall represent and may transact business for the entire Board during the interim between regular meetings of the Board, but, except in emergencies, will generally refer all matters to the entire Board for subsequent action.
The standing committees hereinafter set forth are established to facilitate the business of the Board and the University. The incoming President of the Board, during the meeting at which the election is held or prior to the next regular meeting of the Board following such election, shall designate the chairperson and other members of each standing committee. The President of the Board shall not be appointed to any committee, but may act as an alternate, including voting, in the event of the absence of any committee member at any regular or special meeting scheduled pursuant to Article II of the By-laws. Each such committee shall consist of at least four members. The student regent may serve on the Academic and Student Affairs Committee but shall excuse himself or herself from participation or voting on matters relating to the hiring, discipline, or tenure of faculty members and personnel. All matters considered by the standing committees requiring action shall be referred to the Board for action unless express authority is delegated to a committee. Subsequent to the transaction by a committee of any business under delegated authority, the committee shall render a report thereof to the Board.
| A. | Academic and Student Affairs Committee The Academic and Student Affairs Committee shall consider matters pertaining to the teaching, research, and public service programs of the University and to its faculty, staff, and students. Matters to be brought before the Committee may include, but are not limited to, the following examples: |
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| 1) | Faculty and Staff Affairs—The Committee shall consider
and make recommendations to the Board on matters relating to the faculty and the professional
and classified staff, including their status, responsibilities, discipline, remuneration,
benefits, health, and welfare. |
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| 2) | Educational Policy—The Committee shall consider and
make recommendations to the Board on matters relating to educational policy, including
admissions requirements, instruction, curriculum, degrees, research, educational technology,
distance learning, public services activities, and the establishment and disestablishment of
educational and research organizational units. |
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| 3) | Student Welfare—The Committee shall consider and
make recommendations to the Board on matters relating to the general welfare of students,
including housing and food services, health services and health insurance, safety,
extracurricular activities, sports programs, and policies governing student discipline and
student organizations. |
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| Any of the above enumerated examples of matters to be brought before the
Academic and Student Affairs Committee may be directed to any other standing or special
committee or the Committee of the Whole of the Board for consideration. |
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| B. | Finance, Audit and Facilities Committee The Finance, Audit and Facilities Committee shall consider matters pertaining to the financial, capital, and other assets management of the University, including the management of investments and investment properties. Matters to be brought before the Committee may include, but are not limited to, the following examples: |
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| 1) | Budget and Appropriations—The Committee shall review
all proposed requests for appropriation of state funds for the University for subsequent
approval by the Board before presentation to the legislature or other state authority. The Committee shall review proposed annual or biennial operating and capital budgets for subsequent approval by the Board. No expenditure of University funds, except as the Board may specifically order, shall be made otherwise than pursuant to the budgets recommended by the Committee and approved by the Board: provided, that the President of the University or the President's authorized representative is: |
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| a) | Empowered to approve transfers within a college or school budget, transfers
between college, school, or other operating unit budgets, so long as the previously approved
total is not thereby exceeded, and |
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| b) | Empowered to make allocations to any college, school, department, or other budget
unit from the President's Reserve or from general University funds except for capital
additions. |
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| 2) | Audits—The Committee shall consider and make
recommendations to the Board concerning audit policies and guidelines and shall review
audit plans and reports. |
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| 3) | Investments—The Committee shall consider and make
recommendations to the Board concerning investment policies and guidelines, shall monitor
the performance of the Treasurer and other officers charged with their implementation, and
shall make periodic reports to the Board. |
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| 4) | Gifts, Grants, Bequests, Contracts, and Agreements— The
Committee shall consider and make recommendations to the Board on acceptance and
approval and allocation of gifts, grants, bequests, trusts, contracts, and agreements
received by the University. |
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| 5) | Development Program—The Committee shall consider
and make recommendations to the Board concerning the policies governing the fund-raising
efforts of the University. |
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| 6) | Tuition and Fees—The Committee shall consider and
make recommendations to the Board on fees and charges pertaining to revenue-producing
operations such as housing, parking, and intercollegiate athletics. |
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| 7) | Intellectual Properties—The Committee shall consider
and make recommendations to the Board concerning the University's intellectual properties,
particularly with respect to technology transfer activities. The Committee will regularly
review management of these assets and propose policies that, consistent with the
University's mission, will maximize income to the University over the long term. |
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| 8) | Borrowings—The Committee shall consider and make
recommendations to the Board concerning the long term financing of capital projects and
any other borrowings which may be required by the University. |
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| 9) | Collective Bargaining—The Committee shall consider
and make recommendations to the Board on matters relating to collective bargaining for those
employees authorized by state law to bargain collectively, including general policy and
collective bargaining agreements. |
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| 10) | Planning, Development, and Maintenance of Facilities—The Committee shall
consider matters relating to all physical assets of the University including the Metropolitan Tract and University
trust lands. The Committee will regularly review management of these assets and propose policies that, consistent
with the University's mission, will maximize income to the University over the long term. The Committee shall
consider and make recommendations to the Board on matters related to the planning, development, maintenance, and
upkeep of all campuses and stations of the University and the facilities and buildings thereon, including
environmental assessments, selection of architects and engineers, plans and specifications, the taking of bids,
and the award and execution of all contracts relating thereto. The Committee will also review the strategies for
intergovernmental and neighbor relations and recommend to the Board policies and agreements related to land
usage. |
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| 11) | Real Property—The Committee shall consider and make recommendations to
the Board concerning the ownership, management and leasing of the University's real property, including safeguarding
the interests of the University in the operation and development of the Metropolitan Tract. The Committee will review
Tract operations, assure compliance with major Tract leases, and make recommendations to the Board on all major
modernization and new development. The Committee will also consider and make recommendations to the Board concerning
the stewardship and management of University trust lands, including the sale of such lands or any timber, forage,
minerals, or other valuable materials on those or other University lands. |
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| 12) | Security and Safety—The Committee shall consider and make
recommendations to the Board concerning the safety of the campus, including security, protection from fire
and other hazards, and the safety of lives and property. |
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| 13) | Information Technology—The Committee shall consider and make
recommendations to the Board concerning the general strategies of the University to take advantage of
current information technology. |
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| 14) | Other Matters—The Committee shall consider and make recommendations
to the Board on other matters relating to the finances of the University, such as property and liability insurance,
bank accounts and surety bonds, or to the servicing of the University, such as parking, transportation, major
acquisitions of equipment, goods and services, and the rental or leasing of facilities. |
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| Any of the above enumerated examples of matters to be brought before the
Finance, Audit and Facilities Committee may be directed to any other standing or special committee or
the Committee of the Whole of the Board for consideration. |
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Special committees may be established and appointed by the President of the Board with the concurrence of the Executive Committee or the Board, and with such powers and duties as the Executive Committee or the Board may determine. All matters considered by special committees requiring action shall be referred to the Board for action unless express authority is delegated to a committee.
Meetings of committees of the Board shall be held at such times and places as may be fixed by each committee or its chairperson. The Secretary of the Board shall give each member of the committee notice of committee meetings in sufficient time and manner to allow attendance at the meetings. Notice of meetings of any committee of the Board at which an action is taken on behalf of the Board pursuant to delegated authority shall be given, when required, in accordance with the applicable law of the state of Washington governing such meetings.
Any person who wishes to communicate to a committee or appear before a committee shall do so in accordance with Article II, Subsection 11 of the By-laws of the Board.
A majority of the members of a committee shall be necessary to constitute a quorum.
BR, October 18, 1985; December 13, 1985; March 15, 1991; October 27, 1995; October 17, 1997; July 17, 1998; January 21, 2000; February 21, 2003; October 14, 2004; March 17, 2005; February 18, 2010.