Regular meetings of the Board shall be held pursuant to a schedule and at locations established yearly by resolution of the Board. The President of the Board, with the concurrence of a majority of the members of the Board, may cancel any regular meeting. All such regular meetings will be conducted in conformance with the laws of the state of Washington governing such meetings.
The Board shall give no less than 24 hours notice of cancellation of a regular meeting.
The President of the University, the President of the Board, or any six members of the Board may call a special meeting at any time. Not less than 24 hours before any special meeting, the Secretary shall have notified each member of the Board by written notice of the time, place, and the business to be transacted at the meeting. Such notice shall be distributed and posted in accordance with the laws of the state governing such meetings. The presence of a Regent at the meeting or the Regent's written waiver of notice filed with the Secretary shall constitute a waiver of receiving written notice of the meeting. When the meeting is called to deal with an emergency involving injury or damage, or the likelihood of injury or damage, to persons or property, and the time requirements for notice provided for above would be impractical and increase the likelihood of such injury or damage, such required notice may be dispensed with and the Secretary shall notify each member of the Board by the best means possible under the circumstances.
Not less than four days before any regular meeting, the Secretary shall mail to each member of the Board a reminder of the regular meeting and a preliminary Agenda setting forth the matters which are to be considered at the meeting.
Addenda to the Agenda of either a regular or a special meeting may be permitted at the commencement of or during such meeting, except that final disposition shall not be taken on addenda to the Agenda of a special meeting unless notice as required by applicable law has been given.
A majority of the entire Board shall be necessary to constitute a quorum at all regular meetings and special meetings.
The following shall be the order of business at each regular meeting of the Board:
The following shall be the order of business at each special meeting of the Board:
The order of business of the Board may be changed or suspended at any meeting by a majority of the Regents present. An item shall be removed from the consent agenda by request of any Regent.
The minutes of all regular and special meetings of the Board shall be kept by the Secretary. Such minutes, following approval, shall be open to public inspection in the office of the Secretary of the Board of Regents during regular University business hours.
Regular and special meetings of the Board of Regents and committees thereof as required by applicable law shall be open to the public, except for executive sessions which may be held as permitted by applicable law. Board members may appear at any meeting through a telephone or video-conferencing device that permits communications with all other persons at the meeting. Persons wishing to appear before the Board to make a presentation shall comply with the procedures as specified in Article II, Subsection 11 of the By-laws.
Meetings of the Board as a Committee of the Whole may be held before regular or special meetings of the Board or at such time and such place as the President of the Board may direct from time to time.
During any regular or special meeting of the Board or committee, the Board or committee may hold an executive session to discuss matters as permitted in applicable laws of the state of Washington.
Any persons who wish to communicate to the Board or appear before the Board shall do so as follows:
|A.||Communications to the Board
Any person who wishes to bring a matter to the attention of the Board may do so by submitting such communication in writing to the Secretary of the Board of Regents. The Secretary shall bring such written communications to the attention of the President of the Board and the President of the University for direction as to response and/or transmittal to the Board.
|B.||Appearance Before the Board
The meetings of the Board of Regents are intended for presentation of agenda items by the chairs of the respective standing committees and by the President of the University for discussion and action by the members of the Board. Public testimony on Agenda items, or on other relevant items which any person may wish to call to the attention of the Board, may be taken by the appropriate standing committee or by the Committee of the Whole. The chair of each committee shall have the discretion to limit the time and order of appearances as deemed desirable for a fair presentation of views consistent with the other business before the committee. In an unusual case, this By-law may be waived by the President of the Board or by any other six members of the Board.
|C.||Petition to Board for Promulgation, Amendment, or Repeal of Rule
Persons having an interest in the promulgation, amendment, or repeal of a "rule" as defined in RCW 34.05.010 may submit a written petition to the University's Rules Coordination Office. Any petition so submitted shall contain the name and address of the petitioner or petitioners, a description of the persons on whose behalf the petition is presented if it is presented in a representative capacity, a statement of the interest of the petitioner and/or the persons on whose behalf it is presented, and a statement of the reasons supporting the petition. If the petition is for the promulgation of a rule, it shall contain the proposed rule. If the petition is for an amendment of an existing rule, it shall contain the rule with the proposed deletions lined out and proposed additions underlined or italicized. If the petition is for the repeal of a rule, it shall contain a copy of the rule proposed to be repealed. The petition shall be considered by the Board at the first regular meeting held not less than 30 days after the date the petition was submitted to the Rules Coordination Office, provided that the Board may consider the petition at any earlier regular or special meeting of the Board.
Within 60 days after submission of a petition to the Rules Coordination Office that is for the promulgation, amendment, or repeal of a "rule" as defined in RCW 34.05.010, the Board shall either deny the petition in writing or initiate rule-making procedures in accordance with RCW 34.05.330.
Robert's Rules of Order, latest revised edition, shall govern all meetings of the Board and its committees except where such rules of order are superseded by the By-laws or Standing Orders of the Board. Any member of the Board may make a motion which need not be seconded in order to bring the subject of the motion before the Board for action.
BR, October 18, 1985; March 15, 1991; October 27, 1995; July 17, 1998; January 21, 2000; February 21, 2003; September 17, 2004; March 17, 2005.
For related information, see: