Administrative Policy Statement
Employee Representative AccessOrganizing and Conduct of Business
(Approved by the Executive Vice President by authority
of Executive Order No. 5)
As reflected in the Higher Education Personnel Board Rules:
"Classified employees shall have, and shall be protected
in the exercise of the right to form, join, and/or assist
any employee organization, or to refrain therefrom, (except
as provided in WAC 251-14-058)
and to do so freely and without fear of penalty or reprisal." (WAC 251-14-010)
The University's policy on union access is designed
to ensure that employee rights are protected as well as to ensure
that the normal functioning of University departments, facilities
or hospitals is not disturbed. The policy allows employee organization
representatives to meet with or contact employees in designated
places, provided the following conditions are met:
- When visiting the University, union organizers or employee
representatives must identify themselves to the appropriate
University administrator or designee and conduct themselves
so as not to disrupt the normal functioning of the
department, facility, or hospital.
- Individual or group meetings must take place on the
employees' own time; that is, away from the work area
during meal periods, or rest breaks, or outside of
working hours except as otherwise provided by a collective
- Individual or group meetings must be held in locations
in which there will be no disruption or interference
with departmental or institutional operations and
where the activities of other employees, clients,
patients or visitors will not be affected. Further,
union meetings or activities are not allowed in patient
care areas of the University or Harborview Hospitals
nor any other University-affiliated patient care setting.
- Use of University facilities must be scheduled by the union as
specified in the University's reservation and approval procedures.
Use of departmental conference rooms or other areas must be approved
by the departmental manager.
Any questions regarding this policy may be directed
to the Labor
Or contact the appropriate Human Resources
Service Team Member listed on the Human
Resources Service Team Assignments web page.
May 1, 2002.