Administrative Policy Statement
Accountability for Tax-Free Ethyl Alcohol
(Approved by the Senior Vice President for Finances and Facilities by
authority of Administrative Order No. 9)
The Bureau of Alcohol, Tobacco, and Firearms requires that the use of tax-free alcohol
shall be restricted to scientific, medicinal, and mechanical purposes. Users must maintain positive control
over supplies received, issued, and/or stored that can be verified by records maintained and available for
audit at any time.
- User departments shall maintain a record that provides documentation covering supplies received,
issued, and on hand.
- User departments shall ensure that the necessary information is available in users' departmental files
whenever an audit is made.
- User departments shall be responsible for instituting monthly inventories to reconcile receipts and
issues with quantities on hand, review storage practice, and correct any deficiencies.
- Authorized user departments may purchase alcohol through eProcurement, the University's web-based
For further information and to access authorization forms, see the Ethanol Alcohol web page.
November 1983; June 16, 2003; February 28, 2009.