University of Washington Policy Directory

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*Formerly part of the University Handbook
Administrative Policy Statement

Accountability for Tax-Free Ethyl Alcohol

(Approved by the Senior Vice President for Finances and Facilities by authority of Administrative Order No. 9)

1.  Policy

The Bureau of Alcohol, Tobacco, and Firearms requires that the use of tax-free alcohol shall be restricted to scientific, medicinal, and mechanical purposes. Users must maintain positive control over supplies received, issued, and/or stored that can be verified by records maintained and available for audit at any time.

2.  University Regulations

  • User departments shall maintain a record that provides documentation covering supplies received, issued, and on hand.

  • User departments shall ensure that the necessary information is available in users' departmental files whenever an audit is made.

  • User departments shall be responsible for instituting monthly inventories to reconcile receipts and issues with quantities on hand, review storage practice, and correct any deficiencies.

  • Authorized user departments may purchase alcohol through eProcurement, the University's web-based procurement system.

3.  Additional Information

For further information and to access authorization forms, see the Ethanol Alcohol web page.

November 1983; June 16, 2003; February 28, 2009.