General Records Retention Schedule
Committees, Councils, Associations and Boards
UW-GS 1
(Revised) April 2006
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Ballots for Committee Selection: A record of the selection of
members of a committee or representative for a specific position.
Official Copy: Any Office
Retention: 1 year after votes counted
Disposition Method: Shred
Board of Regents: A record of actions taken and decisions made by
the UW Board of Regents. Includes agendas, minutes, reports,
correspondence, etc.
Official Copy: Board of Regents
Retention: 6 years after end of calendar year
Disposition Method: Transfer to Archives
Other Copy: College/School or Department
Retention: 3 years after end of calendar year
Disposition Method: Recycle
Committees/Councils/Teams -- External (Outside UW): A record of
actions
and decisions of committees, councils, etc.,
that are not sponsored by the UW but have UW representation because the
work of the committee may effect the UW. Includes minutes, agendas, notes,
reports, etc. Does not include professional organizations.
Official Copy: Any Office
Retention: 5 years after end of calendar year
Disposition Method: Transfer to Archives for review
Committees/Councils/Teams -- Internal (Within UW): A record of
actions
and decisions of UW-sponsored committees, councils and similar groups.
Typically include minutes, agendas, notes, reports, etc.
Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Transfer to
Archives
for review
General Faculty Organization Meetings: A record of actions and
decisions of
the General Faculty Organization. Includes agendas, minutes, reports,
correspondence, etc.
Official Copy: UWT: General Faculty Organization
Retention: 6 years after end of academic year
Disposition Method: Transfer to
Archives
Official Copy: UWB: General Faculty Organization
Retention: 6 years after end of academic year
Disposition Method: Transfer to Archives
Other Copy: College/School or Department
Retention: 3 years after end of academic year
Disposition Method: Recycle
Office of Shared Governance Meetings: A record of actions and
decisions of the
Office of Shared Governance. Includes agendas, minutes, reports,
correspondence, etc.
Official Copy: Office of Shared Governance
Retention: 6 years after end of academic year
Disposition Method: Transfer
to
Archives
Other Copy: College/School or Department
Retention: 3 years after end of academic year
Disposition Method: Recycle
Search Committees for Deans and Directors: A record of committee
procedures and decisions in the recruitment for a Dean or Director
position. May include list of committee members, correspondence regarding
planning for the search, the development of criteria for the selection of
a candidate, job/position description, etc.
Official Copy: Any Office
Retention: 10 years after end of search
Disposition Method: transfer to Archives for
review
Search Committees for Faculty and Chairpersons: A record of
committee procedures and decisions in the recruitment for a faculty or
Chair position. May include list of committee members, correspondence
regarding planning for the search, the development of criteria for the
selection of a candidate, job/position description, etc.
Official Copy: Any Office
Retention: 5 years after end of search
Disposition Method: Shred
Staff and Faculty Meetings: A record of the
decisions
and actions taken at staff and/or faculty meetings or retreats. May
include notes, minutes, or working papers.
Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Transfer to
Archives
for review
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